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MINUTES OF THE PLANNING COMMITTEE MEETING
HELD ON TUESDAY 6th JANUARY, 2003 AT 7.30 P.M.
IN THE CONFERENCE ROOM, TOWN HALL.
Amendments.

PRESENT: Chairman: Cllr W Prior
Vice Chairman: Cllr Mrs. M Curtis
Councillors: E Bannister, Mrs E Downes, Mrs. S Riesebeck and K Smith.
In Attendance: Cllrs S Savage and T Shrimpton, the Town Clerk and the Planning Committee Clerk
Absent: Cllrs A Josselyn and S Thain
The Chairman welcomed Cllrs Savage and Shrimpton to the meeting and said that although they were unable to vote they could take part in discussions.
 135. APOLOGY FOR ABSENCE

An apology for absence was received from Cllr Mrs. V Foster.
 136. PREVIOUS MEETINGS
(a) Members received and considered the minutes of the Planning Committee meeting held on 25th November 2002.

(b) Members received and considered the notes of the Planning Committee meeting held on 10th December 2002.

RESOLVED: that (a) the minutes of the Planning Committee meeting held on 25th November 2002 be confirmed and signed as a true record;
(b) the notes of the Planning Committee meeting held on 10th December 2002 be confirmed and signed as a true record.
 137. PLANNING APPLICATIONS

Members received and considered planning applications for weeks ended:
a. 13th December, 2002
  . 1. FUL/MAL/02/01302 MALDON NORTH WEST

Full Application
Two storey side extension, erection of pitched roof over existing flat roofed rear extension, new first floor window in front elevation and new railings on site frontage.
46 North Street
Mr. C Jones

RESOLVED: that the Town Council has no objection to this application but expressed concern regarding access to allow for maintenance of the property.
  . 2. FUL/MAL/02/01312 MALDON NORTH WEST

Full Application
Change of use of premises to veterinary surgery with residential accommodation over.
19A Spital Road, Maldon
Mr. Lloyd Chapman

RESOLVED: that the Town Council has no objection to this application.
  . 3. ADV/MAL/02/01314 MALDON SOUTH

Full Application
Externally illuminated projection and fascia signs.

52 High Street
Maldon
Halifax PLC

RESOLVED: that the Town Council has no objection to this application.
  . 4. TCA/MAL/02/01326

TCA/PN/02/0090
Works to Trees
Lime Tree - crown lift to 6 metres, remove crossing branches and deadwood from crown. Beech tree - crown lift to 4 metres. Reduce poorly pruned branches to suitable unions. Fig tree x 2 - remove.
22 High street, Maldon, Essex

TREE WARDEN REPORT
Recommended: no objection

RESOLVED: that the Town Council has no objection to this application.
b. 20th December, 2002
  . 5. FUL/MAL/02/01333 MALDON NORTH WEST

CON/MAL/02/01334
Demolition of dwelling and ancillary outbuilding and erection of 11 flats (comprising 7 x 1 bedrooms and 4 x 2 bedrooms) and associated development.
2 Spital Road, Maldon
Countryside Residential (North Thames) Ltd
CENTRAL AREA COMMITTEE

A copy of an item from the Planning Statement of Countryside Properties was circulated relating to the Ware Pond in conjunction with this application. The information circulated made reference to enhancements and stated that it was recognised that there would need to be a Section 106 Agreement in place to secure this work on third party land. It was also noted from the statement that the developers were not aware that the Town Council were the responsible authority for the pond. Reference was made to the ownership of the access to 2 Spital Road.

Upon looking at the deeds relating to the transfer of the Ware Pond it is confirmed that the access to 2 Spital Road, Maldon is not in the ownership of the Town Council.

RESOLVED: that (a) the Town Council object to this application for the following reasons: over development of the site due to the size and height of the proposed properties; detrimental to the street scene and neighbouring properties; concern regarding access and the increase in traffic movement; proposed development is too close to the Ware Pond, especially in view of the trees in this location which should be looked at by the Tree Officer; there is also a natural spring in this area;
(b) Countryside Properties and the Maldon District Council be advised that the Town Council are the landowners of the Ware Pond.
  . 6. FUL/MAL/02/01319 MALDON SOUTH

First floor rear extension.
14 Volwycke Avenue, Maldon
Bryan Roy Chapman

RESOLVED: that the Town Council has no objection to this application.
Amendments
  . 7. FUL/MAL/02/01227 MALDON NORTH WEST

Full Application
Conservatory and first floor side extension.
40 Acacia Drive, Maldon
Mrs. M Hurley

RESOLVED: that the Town Council notes the amendment to this application.
  . 8. ADV/MAL/02/01145 MALDON SOUTH

Advertisement Application
Proposed replacement externally illuminated projecting sign and externally illuminated fascia sign.
National Westminster Bank Plc, High Street, Maldon
The National Westminster Bank Plc

RESOLVED: that the Town Council notes the amendment to this application.
 138. 138. LIST OF PLANNING DECISIONS

Members received the list of Maldon District Council Planning Decisions.

RECOMMENDED: that the information be noted.
 139. 139. MALDON DISTRICT BUILDING CONSERVATION PROGRAMME 2001-2004

FEEDBACK FORUM REPRESENTATIVE

Further to minute 116 of the Planning Committee meeting held on 13th November 2002, Cllr Savage reported on his attendance at the above meeting and the Maldon District Council's provisional notes of the above forum were circulated.

An e-mail from Robert Scrimgeour, Conservation Officer, Maldon District Council was also circulated containing the following answers to questions asked by Cllr Savage at the above meeting:

* The Historic Building Management agreement is not currently being pursued but is under active consideration.
* Landscape Appraisal: Beeleigh Road to the River Chelmer is part of the Chelmer and Blackwater Navigation Conservation area, the boundary of which joins the Maldon Conservation area. This section is included within the Landscape Character Assessment produced by Essex County Council planning.
* The Local Plans team has received requests to extend the Maldon Conservation Area to include both sides of Mill Road. This request will be considered this year as part of the new Local Plan review process, the Town Council will be consulted on its view of such a request prior to any changes being approved by the Maldon District Council.

Cllr Savage informed members that it was indicated at the meeting that it was the District Council's intention to work with the Maldon Town Council. As this was not referred to in the provisional notes, he would contact the Conservation Officer regarding this and the fact that there was no reference to the inclusion of King Street in the Conservation Area. He also said the meeting was very interesting and he would be happy to attend such future meetings.

RECOMMENDED: that (a) a copy of the Landscape Character Assessment Plan be requested from the Essex County Council;
(b) Cllr Savage contacts the Maldon District Council's Conservation Officer regarding (i) the omission of reference to Maldon District Council's intention to work with the Maldon Town Council in the notes;
(ii) the inclusion of King Street in the Conservation area.
 140. 140. ESSEX DRAFT SPEED MANAGEMENT STRATEGY

Members received correspondence from Cllr R Williams, Cabinet Member for Highways and Transportation, Essex County Council regarding the above document.

Cllr Mrs. Downes enquired about the reference in page A3 of the draft strategy - 'In areas where there is a concentration of pedestrians and cyclists, traffic will travel up to a maximum of 20mph' - as to how they would quantify the number of pedestrians and cyclists in applying this requirement? The view was expressed that the entire Town Centre should have a speed limit of 20mph.

RECOMMENDED: that a letter be forwarded to Cllr R Williams, Cabinet Member for Highways and Transportation, Essex County Council regarding this matter and expressing the view that the entire Town Centre of Maldon should have a speed limit of 20mph.
 141. TOWN CENTRE STRATEGY GROUP DISCUSSION PAPERS

CAR PARKING AND PAVEMENT WORKS

Further to the Town Centre Strategy Group meeting held on 20th November 2002, members considered the above discussion papers which had been prepared and presented by Mr. P Nickolls to a meeting of the Town Centre Strategy Group.

Members felt that, since publicising that free parking was available in the Maldon District Council car park on Saturdays, the car park had been used more. The view was also expressed that the cost of car parking season tickets could be increased to discourage people from using their cars to travel to and from work.

Cllr Savage informed members that, during a recent visit to Bury St Edmunds, he had noted that the out-of-town car park was open from 6.00am - 8.00pm at a cost of 75p per occasion and that revenue from this charge contributed to the cost of CCTV in the car park.

It was suggested that a survey of Maldon car parks should be undertaken to determine the ratio of shoppers and season ticket holders.

Members felt that there should be a substantial price reduction for out-of-town parking, with a park and ride service available to those who require it; there should be dispensation for those who need their cars during working hours. With regard to the pavement works members were of the opinion that less heavy contractor's machinery should be used for this work.

RECOMMENDED: that a letter be forwarded to the Town Centre Strategy Group stating that the Town Council has considered the discussion papers and suggests that a car park survey would be beneficial to determine the ratio of shoppers and season ticket holders using the car parks and that there should be a substantial price reduction for out-of-town parking, with a park and ride service available to those who require it; special dispensation to be granted to those who need their cars during working hours and endorses the view that, in order to minimise disruption, less heavy contractor's machinery be used for pavement works within the High Street.
 142. MALDON DISTRICT REPLACEMENT LOCAL PLAN

SEMINAR ON THE REVISED DEPOSIT VERSION - THURSDAY 9 JANUARY 2003

An invitation had been received from the Maldon District Council for two members of the Town Council to attend a seminar regarding the Maldon District Replacement Local Plan Revised Deposit Version. Due to the time scale and limited number of places, members noted that the District Council had been informed that the Chairman and Vice-Chairman of the Planning Committee would be in attendance at the above seminar.

RECOMMENDED: that the information be noted.
 143. ADDITIONAL PARKING - DOCTORS' SURGERIES, PRINCES ROAD

Further to minute 117 of the Planning Committee meeting held on 13th November 2002, members received and considered a response from Longfield Medical Centre suggesting dates for a 15 minute meeting.

Reference was also made to a letter received from the Chief Executive of Maldon District Council detailing the situation regarding the rough car park area, 15 spaces of which are allocated to Social Services staff under an arrangement arising from the relocation of their Area Office some time ago. With regard to the introduction of a speed restriction in respect of Princes Road the Chief Executive confirmed that this would be a matter for the Essex County Council.

Cllrs Savage and Mrs. Riesebeck agreed to attend the meeting at Longfield Medical Centre to discuss car parking problems at doctors' surgeries.

RECOMMENDED: that Cllrs Savage and Mrs. Riesebeck attend a meeting to be held at Longfield Medical Centre at 1.30pm on 24th February 2003.
 144. APPLICATION NO. FUL/MAL/02/01146

DEMOLITION OF GARAGE BLOCK AND DEVELOPMENT OF 7 ONE BEDROOM FLATS WITH ASSOCIATED LANDSCAPING
OLD MILL HOUSE, OLD MILL CLOSE, HIGH STREET, MALDON
NICKOLLS LTD
At the request of Cllr Bannister, members re-considered this application and were reminded that the Planning Committee at their meeting held on 13th November 2002 (min 114.b.4 refers) had no objection to this application.

Cllr Bannister felt that, as there was no provision for car parking in the proposed development, car owners would park elsewhere in the town. In this connection members were reminded that there should be provision of at least one car parking space per flat in accordance with Maldon Town Council Planning Policy (No 12) and District Council Planning Policy (M/T/8). It was also felt that there would be restricted access onto the High Street.

RECOMMENDED: that a letter be forwarded to Maldon District Council indicating that the Town Council members had considered this application again and now recommended that it should not be approved as it was felt there should be provision for at least one car parking space per flat and they were concerned about the access onto the High Street.
 145. BLACKWATER ESTUARY MANAGEMENT PLAN REVIEW

Members received and considered the Blackwater Management Plan Review Statement 2002 and details of the Statement of Commitment 2002. Cllr Bannister expressed the view that if the Town Council agreed to the Statement of Commitment 2002 there may be requests for financial assistance in the future.

Members felt that this matter should be considered at a Full Council meeting and in this connection Cllr Mrs. Riesebeck agreed to submit a report on the Management Plan to the Council.

Cllr Mrs. Downes felt that the stretch of river between Fullbridge up to Beeleigh Weir should be included in the Management Plan.

RECOMMENDED: that (a) the Blackwater Estuary Management Plan Statement of Commitment be included on the agenda for the next Council meeting along with the report of Cllr Riesebeck on the Blackwater Management Plan Review;
(b) a letter be forwarded to the Blackwater Project Office, Maldon District Council enquiring if the stretch of river from Fullbridge to Beeleigh Weir could be included in the area covered by the Blackwater Management Plan.
FOR INFORMATION
 146. 146. ORBIT STUDY- TRANSPORT SOLUTIONS AROUND LONDON:

CONSULTANTS RECOMMENDED STRATEGY

Members received correspondence and a newsletter from the Orbit Study Project Director regarding the above.

RECOMMENDED: that the information be noted.
 147. SHAPING THE FUTURE OF ESSEX AND SOUTHEND

COMMUNITY STRATEGY CONSULTATION - MEMBER WORKSHOPS

Members noted that, in view of the timescale it had been agreed that, Cllr Prior should attend the above workshop to be held on Monday 27th January, 2003 at County Hall.

RECOMMENDED: that the information be noted.
 148. TOWN AND COUNTRY PLANNING (CONTROL OF ADVERTISEMENTS) REGULATIONS 1992

APPEALS BY TESCO STORES LIMITED
SITE AT TESCO STORE, FULLBRIDGE, HEYBRIDGE, MALDON
(a) APPEAL REF: APP/X1545/H/02/1094670
APPLICATION NO: ADV/MAL/02/00180
Two internally illuminated gantry signs, that were in place at the time of the site inspection.
(b) APPEAL REF: APP/X1545/H/02/1094666
APPLICATION NO: ADV/MAL/02/00179

Non illuminated signs comprising red 'Tesco' 'Open 24 hours' to the north, south and west elevation of the petrol filling station canopy.

Notification had been received from the Planning Inspectorate that the above appeals had been allowed. Members were reminded that the Town Council had previously indicated that they had no objection to the above applications subject to conforming with District Council Policy.

RECOMMENDED: that the information be noted.
 149. TOWN AND COUNTRY PLANNING ACT 1990

APPEAL BY THOMAS BATES AND SON LTD AND BARRATT EASTERN COUNTIES
SITE AT LAND AT HALL ROAD, HEYBRIDGE, MALDON
APPEAL REF: APP/X1545/A/02/1080829
APPLICATION NO: FUL/MAL/01/00716

The removal of existing chalets and the construction of 124 dwellings, public open space, landscaping, new highways and associated ancillary development on land at Hall Road, Heybridge, Maldon,

Notification had been received from the Planning Inspectorate that the above appeal had been dismissed.

Cllr Mrs. Downes requested that the Town Council liaise with Heybridge Parish Council regarding the above application in case the developer makes further representations.

Cllr Savage informed members that he had awaited the outcome of the above appeal and requested that an article could now be included on the Town Council web site.

RECOMMENDED: that (a) a letter be forwarded to Heybridge Parish Council requesting that the Town Council be kept informed regarding the Hall Road, Heybridge site;
(b) Cllr Savage to include an article on the Maldon Town Council Web site.
 150. PUBLIC ENTERTAINMENT LICENCES

Notification had been received that the following had applied to the Maldon District Council for an entertainment licence:

(a) Stan Ifield of The Ship and Anchor, 188 High Street, Maldon in respect of the Ship and Anchor;
(b) Nigel Ronald Miller of Cross Road, Maldon in respect of the Yardarm, 185 High Street, Maldon.

Cllr Smith informed members that the Yardarm was now the Warwick.

RECOMMENDED: that the information be noted.
  . Cllr W Prior

The Chairman closed the meeting at 8.50 p.m.

Signed……………………………………………Date…………………………………..



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