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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

4th March 2003

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
27th February, 2003

Dear Councillor,

You are hereby invited to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 4th MARCH 2003 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Vincent
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. S. Thain

Cllr. P. Rew

E. Bannister, M. Bentley, Mrs. M. Curtis, W. Prior, Mrs. S. Riesebeck,
P. Roberts, (Town Mayor) and T. Shrimpton
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE MEETING HELD ON 13TH JANUARY, 2003

(copy circulated with the agenda for the Town Council meeting held on 28th January, 2003)
  3. CHRISTMAS LIGHTS

(a) To receive and consider a verbal report from Ms. Kerry Whittaker, Basildon Town Centre Manager regarding Christmas lights.

(b) A letter has been received from Festive Illuminated Lighting Limited suggesting that their contract fee for 2002/03 be reduced by 500.00 to take into consideration the problems which occurred. For information the total contract fee was 6,500 and to date 4,500 has been paid plus 175.50 in respect of the purchase of three Christmas trees.
  4.

  4.1

  4.2
FINANCIAL REPORTS (copy herewith)

Receipts and Expenditure

Financial Year Ending 31st March 2003
  4.3

  4.4
CCTV

Donations
(a) The Dengie Project Trust
(b) Maldon District Handicapped Childrens' Association
  4.5

  4.6

  4.7

  4.8
Subscription

Training

Section 137

Digital Camera
  5. NOTES OF THE CINEMA WORKING PARTY MEETING HELD ON 20TH JANUARY, 2003

To receive and consider the minutes of the Cinema Working Party meeting held on 20th January,2003. (copy herewith)
  6. NOTES OF THE WEB SITE WORKING PARTY MEETING HELD ON 17TH FEBRUARY, 2003

To receive and consider the Notes of the Web Site Working Party meeting held on 17th February, 2003. (copy herewith)
  7. BASE LINE PROMOTIONS

In view of the fact that the Ice-Skating event to be held on Saturday 22 February, 2003 had to be cancelled due to transportation problems, Base Line Promotions have written apologising for letting the Town Council down and confirmed that they will deduct 200 from a re-arranged event. In view of this members are requested to consider another date for an Ice-Skating event, the hire fee of which will be 300.
  8.

  8.1
TOWN HALL (reports herewith)

Stage Risk Assessment
  8.2

  8.3

  8.4
Repairs to Stage Equipment

Hall Floor

Replacement Oven Range
  9.

  9.1
MOOT HALL (reports herewith)

Quinquennial Report
  9.2 Moot Hall - Refurbishment of Chairs

Further to minute 69 of the Finance and General Purposes Committee meeting held on 26th November, 2002 members are informed that quotations have been sought to reupholster and restore the twenty four Victorian Oak dining chairs in the Council Chamber, Moot Hall. During the investigations, it became apparent that due to the antiquity of the chairs, members should take into consideration that the restorer should be an accredited member of The British Furniture Restorers Association (BAFRA). This organisation is the recognised authority throughout the world on the Conservation and Restoration of Furniture. For information the sum of 7000 will be available in the Moot Hall Restoration Fund Estimate Head after 1st April, 2003. Members to note that it may be possible to apply to the Heritage Lottery Fund for grant funding to undertake the restoration of the chairs.

Members are therefore requested to receive and consider the following quotations for the restoration of 24 Victorian dining chairs:

Clive Beardall (BAFRA) 5665.00 plus VAT

Lomas Pigeon (BAFRA) 5987.50 plus VAT

Thames Upholstery 4176.00 plus VAT

It is recommended that (a) the quotation in the sum of 5665.00 from Clive Beardall be approved;

(b) funding from the Heritage Lottery Fund be sought for the restoration of the chairs.
(Local Government Act 1972 s.133)
  10. PLUME BUILDING

Members will recall that the Ground Floor windows of the Plume Building were vandalised on two occasions during January, as a result of this two quotations have been received both for the same amount i.e. 320. In view of this it is recommended that the quotation from Maldon Glass be accepted as they have undertaken repairs at the Plume Building previously.

For information the Insurance Company should be reimbursing this amount.
(Essex Act 1987 s.48)
 11. PRIMROSE MEADOW - PLAY EQUIPMENT

Further to minute 183(b) of the Planning Committee meeting held on 17th February, 2003 to consider the possibility of purchasing play equipment for installation at Primrose Meadow Public Open Space.
 12. ALL SAINTS' CHURCHYARD SOUTH BOUNDARY WALL (report herewith)
 13. FUTURE OF THE MARINE LAKE - PROMENADE PARK (report herewith)
 14. THE CHAIRMAN TO ADJOURN THE MEETING FOR QUESTIONS FROM THE PRESS AND PUBLIC
 15. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 16. STAFF (reports herewith)

(a) Moot Hall Tour Guide
(b) Part-Time Town Hall/Council Offices Caretaker
(c) Town Clerk
 17. 30 THE HYTHE (verbal report at the meeting)



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

At the conclusion of the meeting the Mayor will invite questions from
members of the press and public in attendance.

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