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Maldon Town Council



Town Council Offices,
Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

MINUTES OF TOWN COUNCIL MEETING
HELD ON TUESDAY 22nd APRIL, 2002 AT 7.30 P.M.
IN THE CONFERENCE ROOM, TOWN HALL.

PRESENT: Mayor: Councillor Mrs. E. Downes
Deputy Mayor: Councillor T. Kelly
Councillors: E. Bannister, M. Bentley, Mrs. M. Curtis, Mrs V. Foster, W. Prior,
P. Rew, K. Smith and S. Thain .
In Attendance: District Councillor D. Keighley, two candidates for co-option as Town
Councillors, one member of the public, the Town Clerk and an
Administrative Assistant.
Absent: Councillor A. Josselyn.
165. APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs. Nickolls and Roberts.

166. EXCLUSION OF THE PRESS AND PUBLIC

RESOLVED: that pursuant to section 1 of the Public Bodies (Admission to Meetings) Act 1969, the meeting be not open to the public and press for the following item of business and they be instructed to withdraw.

167. CO-OPTION

Further to minute 149 of the Town Council meeting held on 11th March, 2002 members received and considered the report of the Town Clerk regarding two applications for co-option to the Town Council. It was noted that both applicants had signed the application form to confirm that they qualified for co-option to Maldon Town Council.

Discussion ensued and members agreed to interview the two candidates.

THE MAYOR RE-CONVENED THE MEETING AT 8.00 P.M.

168. ELECTION OF NEW COUNCILLOR

As a result of a ballot being taken it was

RESOLVED: that (a) Mrs Sharon Riesebeck of 8 Aveley Way be co-opted as a Councillor for Maldon North West Ward;
(b) Mrs. Riesebeck signed the Declaration of Acceptance of Office and took her place at the meeting.

169. MINUTES OF THE TOWN COUNCIL MEETING HELD ON 11TH MARCH, 2002

Minute 144.2 - The Late Anthony Dines

In response to a question, the Town Clerk said that a Mountain Ash tree had been donated in memory of former Cllr. Dines and that former Cllr. Mrs Dines had been touched and grateful for the donation of the tree.

RESOLVED: that the minutes of the Town Council meeting held on 11th March, 2002 be approved and signed as a correct record.

170. MAYOR'S ANNOUNCEMENTS

Members received a list of functions attended by the Mayor and Deputy Mayor on behalf of the Town Council since the last meeting.

RESOLVED: that the information be noted.

171. COUNCILLOR RESIGNATION / COMMITTEE VACANCIES

171.1 Resignation of Councillor Collinson

Members received and considered the report of the Town Clerk regarding the resignation of Councillor A. Collinson who was not prepared to sign the Register of Members' Interests as required under the new Code of Conduct.

In view of the fact that Councillor Nickolls had not yet signed his acceptance of the new Code of Conduct and had until 10th May to do so, it was agreed that the advertisement of the Casual Vacancy should be held in abeyance until after that date.

Cllr. Rew suggested that a letter from the Mayor to Mr Collinson thanking him for his time and services to the Town Council.

RESOLVED: that the Mayor forward a letter to Mr Collinson thanking him for his invaluable service as a Town Councillor.

171.2 Committee Vacancies

In view of the above resignation, members considered the appointment of Councillors to serve on the following for the remainder of the municipal year:

Finance and General Purposes Committee

Environment Committee

Maldon In Bloom Working Party

As the meetings of the Maldon in Bloom Working Party were currently held during the day, members indicated that they were not able to attend meetings of this Working Party.

It was noted that these meetings were held during the day in order to accommodate District Council Officers however, it was suggested that to enable Town Councillors to serve on the Working Party, future meetings should be held during the evening.

RESOLVED: that (a) Cllr. Mrs S. Riesebeck serves on the Finance and General Purposes Committee and Environment Committee for the remainder of the municipal year;

(b) that Maldon in Bloom Working Party meetings be held in the evening during the next municipal year.

172. MINUTES OF COMMITTEE MEETINGS

172.1 Minutes of the Planning Committee meeting held on 19th March, 2002.

RESOLVED: that the minutes of the Planning Committee meeting held on 19th March, 2002 be approved and adopted.

172.2 Minutes of the Planning Committee meeting held on 2nd April, 2002.

RESOLVED: that the minutes of the Planning Committee meeting held on 2nd April, 2002 be approved and adopted.

172.3 Minutes of the Finance and General Purposes Committee meeting held on 3rd April, 2002.

Minute 85 - Drapers Farm Sports Club

Cllr. Rew suggested that other Council members should visit Drapers Farm Sports Club to view the furniture in question prior to the next meeting of the Finance and General Purposes Committee.

RESOLVED: that the minutes of the Finance and General Purposes Committee meeting held on 3rd April, 2002 be approved and adopted.

172.4 Minutes of the Planning Committee meeting held on 15th April, 2002

RESOLVED: that the minutes of the Planning Committee meeting held on 15th April, 2002 be approved and adopted.

173 REPORTS ON ATTENDANCE AT MEETINGS

173.1 Anti Social Behaviour and Youth Offending Sub Group - 6th February, 2002

Members received the notes of the meeting and Cllr. Mrs Foster, who attended the meeting, reported that she felt this was the most informative meeting she had attended as Town Councillor and was looking forward to the next meeting.

She informed members that she would be compiling a list of problem areas within Maldon to submit to the next meeting in order to ensure that Group members were aware that problems were occurring in Maldon as well as other areas in the District.

In response to a question from Cllr. Bentley regarding how to address anti social behaviour, Cllr Mrs. Foster was of the opinion that it was not just teenagers who were causing concern but also children of Primary School age.

It would therefore be beneficial for the Police to visit Primary Schools on a regular basis to make themselves known to the children and become part of their everyday life.

The Mayor suggested that an agenda item regarding anti social behaviour should be discussed at the next Maldon Youth Council meeting and that it would be helpful for the Poets' Estate Residents Association to be contacted regarding this matter.

RESOLVED: that (a) an item regarding anti social behaviour be discussed at the next Maldon Youth Council meeting;

(b) the Poets' Estate Residents Association be contacted regarding their opinions on this matter;

(c) the report of Cllr Mrs Foster be noted.

173.2 Community Safety Training Evening - 26th March, 2002

Members received and considered the report of Councillor Mrs Foster who had, with Cllr. Mrs Curtis attended the Training Evening.

Discussion ensued and it was suggested that a request to made to receive the formal notes of the evening which should subsequently be circulated to all members.

RESOLVED: that (a) a request be made to receive the formal notes of the Community Safety Training evening meeting held on 6th February, 2002;

(b) Cllr. Mrs Foster's report be noted.

174. ESSEX ASSOCIATION OF LOCAL COUNCILS (EALC) - COUNCILLOR TRAINING DAY

Further to minute 158.2 of the Town Council meeting held on 11th March, 2002 members were informed that the EALC were hosting a Training Day on Saturday, 11th May, 2002 at Foakes Hall, Great Dunmow at a cost of £35.00 per delegate.

It was noted that this would present the opportunity to meet Councillors from other Parish and Town Councils and to discuss current issues including Quality Councils and the Ethical Framework.

RESOLVED: that further details regarding the Training Day be forwarded to Cllr. Mrs Riesebeck and if she considers it appropriate Cllrs. Mrs Riesebeck and Thain attend the EALC Training Day to be held on 11th May, 2002 at a cost of £35.00 per delegate.

175. MID ESSEX COMMUNITY HEALTH COUNCIL (CHC) ANNUAL GENERAL MEETING

Members were informed that the Mid Essex CHC Annual General meeting was to be held on 24th June, 2002 at the Waterfront Restaurant commencing at 7.00 p.m.

The Key Speaker was Mr Mike Brookes, Chairman, Essex Health Authority.

Councillor Kelly stated that he would be attending on behalf of the Maldon District Council and that he would be happy to report back to the Town Council. Cllr. Prior also stated that he would be attending.

RESOLVED: that it be noted that Councillors Kelly and Prior would be attending the Mid Essex CHC Annual General meeting to be held on 24th June, 2002.

176. NORTH ESSEX NHS - THE PROJECT BOARD ON LEARNING DISABILITY SERVICES

It was noted that there had been some problems with the photocopying of a report on this matter and it was suggested that the item be deferred until the Annual Council meeting to be held on 13th May, 2002.

RESOLVED: that the matter be deferred until the Annual Council meeting to be held on 13th May, 2002.

177. LIAISON MEETING WITH MALDON DISTRICT COUNCIL, MALDON TOWN COUNCIL AND THE MALDON CHAMBER OF TRADE AND COMMERCE

Members received a copy of the notes of the Liaison Meeting between Maldon District Council, Maldon Town Council and the Chamber of Trade and Commerce held on 26th February, 2002.

RESOLVED: that the above be noted.

178. QUALITY COUNCILS

Members received and considered a copy of a letter from the Minister for Rural Affairs, Rt. Hon. Alun Michael M.P. regarding the vibrancy of Town and Parish Councils.

RESOLVED: that the letter be noted.

179. MINUTES / NOTES / REPORTS FROM OUTSIDE ORGANISATIONS

Members received the minutes /notes / reports of meetings of the following organisations:

179.1 Maldon Town Centre Management Board - 4th February, 2002

RESOLVED: that the notes be received.

179.2 "Friends of the Prom" - 12th March, 2002

RESOLVED: that the minutes be noted.

179.3 Maldon Twinning Association - 13th March, 2002

Cllr. Rew noted that the balance of the Twinning Association's account was £1,361.00 and he suggested that enquiries should be made into how this sum was to be allocated in view of the fact that the Town Council had made a donation of approximately £250.00 towards gifts for the official visit.

The Mayor reminded Cllr. Rew that this donation was towards the official visit to Cuijk; and that it was expected that the Town Council would be represented during the visit; however, she indicated that she would make enquiries of the Association regarding their anticipated expenditure.

RESOLVED: that (a) the Mayor makes enquiries to the Twinning Association regarding the allocation of their finances;

(b) in all other respects the minutes be noted.

179.4 Maldon District Heritage Open Days 2002 - Organising Group Meeting, 20th March, 2002

Cllr. Thain informed members that stewards would be required to assist the Tour Guide at the Moot Hall during the Heritage Open Days to be held on 14th and 15th September, 2002 as the Organising Group were of the opinion that it would be preferable for two stewards to be in attendance at each venue.

RESOLVED: that (a) Cllrs. Bentley, Mrs Curtis, Mrs Downes and Thain would act as stewards during the Heritage Open Days to be held on 14th and 15th September, 2002;

(b) in all other respect the minutes be noted.

180. THE MAYOR ADJOURNED THE MEETING FOR QUESTIONS FROM THE PRESS AND PUBLIC

There were no questions from the Press and Public.

The Mayor closed the meeting at 8.32 p.m.


Cllr. Mrs Eunice Downes
Town Mayor




Signed…………………………………………. Date……………………………………


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