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Maldon, Essex,  CM9 4RL.

MINUTES OF THE TOWN COUNCIL MEETING
HELD ON TUESDAY 22nd APRIL, 2003 AT 7.30 P.M.
IN THE CONFERENCE ROOM, TOWN HALL.
Amendments.

PRESENT: Chairman: Cllr P Roberts
Vice Chairman: Cllr. P. Rew
Councillors: E. Bannister, M. Bentley, Mrs. M. Curtis, Mrs E. Downes,
Mrs. V. Foster, A. Josselyn, T. Kelly, W. Prior,
Mrs. S. Riesebeck, S. Savage, T. Shrimpton, K. Smith and S. Thain.
In Attendance: Cllr. Mrs P. Channer, Chairman, Maldon District Council, the Mace Bearer, the Town Clerk and Administrative Assistant .
The Mayor welcomed Cllr. Mrs P. Channer, Chairman of Maldon District Council and other members to the last meeting of the old regime. He was sorry that Cllrs. Bannister, Mrs. Downes, Kelly, Josselyn, Rew and Thain were not standing for election and he thanked them for their work over the past years and felt that they would be sadly missed.

CCTV

The Mayor invited Cllr. Mrs Channer to come forward and on behalf of the Town Council, he presented to her a cheque for £10,000 to assist with the installation of CCTV in the town which was much needed particularly having regard to recent incidents of vandalism to shops in the town.

Cllr. Mrs Channer thanked the Town Council for their support in the joint project with Maldon District Council and Essex Police to install CCTV in the town. She stated that work was due to commence this month but was unsure when the installation would be completed; however, she hoped that the scheme would be a success.

Presentation to Cllr. Bannister

The Mayor informed members that Cllr. Eric Bannister had served as a Councillor on the Borough, District and Town Council's for many years; to mark his retirement from public office, the Mayor said it gave him great pleasure to present Cllr. Bannister with an engraved glass bowl as a token of the Town Council's appreciation for all his work over the years.

Cllr. Bannister said that he was most surprised to receive the gift and said that during all his years in office he had always made himself available to meet his constituents and he recommended all councillors to be available in this way.
 164. APOLOGIES FOR ABSENCE

There were no apologies for absence.
 165. MINUTES OF THE TOWN COUNCIL MEETING HELD ON 10TH MARCH, 2003

Members received and considered the minutes of the Town Council meeting held on 10th March, 2003.

RESOLVED: that the minutes of the Town Council meeting held on 10th March, 2003 be approved and signed as a true record.
 166. MAYOR'S ANNOUNCEMENTS

Members received and considered a list of functions attended by the Mayor since the Town Council meeting held on 10th March, 2003 and noted details of forthcoming functions for the 2003 - 2004 municipal year.

RESOLVED: that the information be noted.
 167. MINUTES OF COMMITTEE MEETINGS

Members received and considered the minutes of the following Committee meetings:
 167.1 Minutes of the Planning Committee meeting held on 17th March, 2003

RESOLVED: that the minutes of the Planning Committee meeting held on 17th March, 2003 be approved.
 167.2 Minutes of the Environment Committee meeting held on 25th March, 2003

Minute 91.1 - Notes of the Maldon in Bloom Working Party Meeting held on 5th March, 2003

Reference was made to chewing gum boards and disappointment was expressed by one member that the Town Council would not be supporting this project. However it was noted that the District Council had secured additional funding for the removal of chewing gum from the pavements.

Minute 96 - Doorstep Greens

The view was expressed that it was disappointing that the Town Council could not find a patch of green within the town to benefit from the Doorstep Greens Scheme.

RESOLVED: that the minutes of the Environment Committee meeting held on 25th March, 2003 be approved.
 167.3 Minutes of the Planning Committee meeting held on 31st March, 2003

RESOLVED: that the minutes of the Planning Committee meeting held on 31st March, 2003 be approved.
 167.4 Minutes of the Finance and General Purposes Committee meeting held on 1st April, 2003

Minute 101.2 - Christmas Lights

In response to a question, the Town Clerk confirmed that a representative of Blachere Wonderland Illuminations had been invited to Maldon on the recommendation of the Basildon Town Centre Manager arising from her attendance at the Finance and General Purposes Committee meeting held on 4th March, 2003. (minute 84.1 refers)

Minute 102 - Digital Camera

It was noted that Arcsoft Photoimpression software was included with the purchase of the digital camera and therefore the words, "and Arcsoft Photoimpression software" should be deleted from the recommendation.

Minute 104.1 - Front Door Entry System

It was noted that the last words on page F93 should be amended to read "for the";

RESOLVED: that (a) the recommendation in minute 102 be amended to read, "that quotations be sought from local companies for a Cannon Powershot A40, and a UBS card";

(b) the last words on page F93 - minute 104.1 be amended to read, "for the";

(c) in all other respects the minutes of the Finance and General Purposes Committee meeting held on 1st April, 2003 be approved.
 167.5 Minutes of the Planning Committee Meeting held on 14th April, 2003

RESOLVED: that the minutes of the Planning Committee meeting held on 14th April, 2003 be approved.
 168. MEETING - MALDON CHAMBER OF TRADE AND COMMERCE - 7TH APRIL, 2003

Members received a verbal report from Cllr. Prior regarding his attendance at the Maldon Chamber of Trade and Commerce meeting held on 7th April, 2003.

Cllr. Prior stated that the following items were discussed at the meeting:

Park and Ride signage
Car Parks - concern was expressed that parking spaces were being taken up by workers rather than shoppers or visitors and that a survey of the usage might be undertaken
Camp site within Maldon
Mayor's Charity Ball
Christmas Lights
Marine Lake - It was agreed that this was Maldon's major tourist attraction and the matter was to be discussed further at their May meeting.

RESOLVED: that the report of Cllr. Prior be noted.
 169. MARINE LAKE, PROMENADE PARK

Further to minute 94 of the Finance and General Purposes Committee meeting held on 4th March, 2003 members received a letter from the Maldon Rotary Club regarding the Marine Lake, they were also advised that a further 135 letters had been received regarding this matter. It was noted that a letter had also been received from the Chief Executive, Maldon District Council stating that the Town Council would be kept fully informed of any proposals in respect of the Marine Lake.

In response to a question, the Town Clerk reported that the majority of the letters received were copies of letters which had been sent to the District Council; however any letter which had been sent to the Town Council only had been copied and forwarded to the District Council.

It was noted that the website, www.maldon.info now included a forum for residents to add their views and comments regarding the Marine Lake and other matters.

Members recalled that in the past the lake had offered numerous facilities including diving boards, raft and changing facilities which had subsequently been removed since the Maldon District Council had undertaken the management of the park. The view was also expressed that the lake should only be filled on a flood tide to prevent silt from entering the lake.

Discussion ensued and members

RESOLVED: that a letter be forwarded to the Maldon District Council stating that the situation regarding the Marine Lake should be resolved as soon as possible for the sake of the residents of Maldon and visitors to the town.
 170. EUROPEAN YEAR OF DISABLED PEOPLE - 2003

Further to minute 156 of the Town Council meeting held on 10th March, 2003 members received a letter and report from the Maldon District Access Group arising from an Access Awareness Walk undertaken by the Town Mayor and Mayoress and representatives of the Access Group on 1st April, 2003 to look at the Town Centre and public buildings in relation to access for the disabled.

The Mayor stated that the walk had been very interesting and had raised his awareness of the problems which disabled people encountered when accessing certain buildings including the Moot Hall, Town Hall and Plume Building, all of which are the responsibility of the Town Council.

The Town Clerk advised that although ramps were available at the Moot Hall it had been brought to her attention that they were not suitable for electric wheelchairs and problems had been encountered by a disabled visitor to the building.

The view was expressed that some of these matters had been raised in the past and that it appeared that the situation regarding the facilities offered by the Town Council to disabled persons was still unsatisfactory and required to be resolved.

Discussion ensued and it was

RESOLVED: that items mentioned in the report of the Maldon District Access Group, which are the responsibility of the Town Council, be investigated further and details of other matters be forwarded to the relevant authorities.
 171. WEST SQUARE

Minute 103 of the Finance and General Purposes Committee meeting held on 1st April, 2003 recommended that the Essex County Council be informed that the Town Sign could be relocated to West Square.

In the meantime, an alternative suggestion to site a gas lamp in the Square, as it was believed that Maldon was the last town in England to use gas lamps, had been forwarded for members' consideration by the Essex County Council. Members were informed that a gas lamp post was still located along the footpath between Mount Pleasant and Fambridge Road; and the gas lamp in the Museum of Power, Langford. It had been suggested that these could be refurbished and located at West Square.

In response to a question, the Town Clerk stated that the Essex County Council had previously agreed to accept the costs of refurbishing and resiting the Town Sign should relocation be approved.

A member expressed his concern regarding the relocation of the sign from outside All Saints' Church and felt that the sign should remain in its current location. He also referred to Standing Orders and the decision at the Town Council meeting held on 10th March, 2003 not to move the sign from it present location (minute 158 refers) stating that after a resolution has been made the matter cannot be re-considered for 6 months.

The Town Clerk reported that, in the light of additional information that had been received regarding the possibility of a District Council sign being erected at West Square, and in consultation with the Mayor, the revised information had been submitted to the Finance and General Purposes Committee. Members at that meeting had unanimously agreed that they had no objection to the Town Sign being re-located.

Discussion ensued and a recorded vote was requested to consider whether the Town Sign should be relocated to West Square, the result of which was:

For the relocation of the Town Sign - Cllrs. Rew, Mrs Downes, Bannister, Mrs Curtis, Thain, Mrs Foster, Mrs Riesebeck, Savage, Shrimpton, Prior, Smith and Josselyn

Against the relocation of the Town Sign - Cllr. Kelly

RESOLVED: that (a) minute 158 of the Town Council meeting held on 10th March, 2003 be rescinded;

(b) the Essex County Council be informed that the Town Council favour the proposal to relocate the Town Sign to West Square rather than a gas lamp.
 172. RESTORATION OF MOOT HALL CHAIRS

Further to minute 106.2 of the Finance and General Purposes Committee meeting held on 1st April, 2003 regarding the creation of a fund for the restoration of the remaining chairs in the Moot Hall, it was felt that as funds had not been included in the 2003 / 2004 Estimates for this purpose the matter be considered in conjunction with the 2004 / 2005 Estimates.

It was suggested that members should delay their decision regarding this matter until the chairs in the Council Chamber had been restored but the view was expressed that the remaining chairs were in need of restoration and that this would ultimately increase their value.

Discussion ensued and it was

RESOLVED: that the creation of a restoration fund for this purpose be considered in conjunction with the 2004/ 2005 Estimates.
 173. DISTRICT COUNCILLORS' REPORT

Members considered requesting District Councillors to submit reports on relevant District Council matters to future meetings of the Town Council.

In response to a question, the Town Clerk stated that she had included this item on the Agenda as she was aware that other Parish/Town Councils invited District Councillors to report at their meetings.

Members were of the opinion that, with regard to matters of concern, District Councillors could always be asked for their views or invited to attend meetings of the Town Council but they should not be requested to submit regular reports.

Discussion ensued and it was

RESOLVED: that no further action be taken.
 174. STREET NAMING - SPITAL ROAD/FAMBRIDGE ROAD SITE

Members were informed that the Maldon District Council had requested the views of the Town Council regarding suggestions for the naming of the Chelsteen Homes development between Spital Road and Fambridge Road (Doe Motors site) and in this respect they received and considered a report of names previously compiled by the Town Council plus two names suggested by Town Council staff.

RESOLVED: that the names Ware View Terrace and Petchey Court be forwarded to the Maldon District Council in connection with the naming of the streets in the development between Spital Road and Fambridge Road.
 175. IMPROVEMENT AND DEVELOPMENT FOR LOCAL GOVERNMENT (IDeA)

PEER REVIEW - FINAL REPORT

Members were informed that notification had been received from the Chief Executive, Maldon District Council regarding the Final Report from the IDeA arising from a Peer Review of Maldon District Council as part of the National Local Government Improvement Programme (LGIP). It was noted that a Corporate Improvement Programme which will take the District Council forward on various issues that had been raised by the Review had been adopted by the full District Council at its meeting held on 27th March, 2003.

In response to a question from the Mayor, Cllr. Mrs Channer informed members that the acronym "SMART" a business management term, stood for Specific, Measurable, Achievable, Realistic and Timely.

RESOLVED: that the final report arising from the Peer Review of the Maldon District Council be noted.
 176. PARISH LIAISON - COMPLAINTS PROCEDURE

Members received and considered a letter from the Chief Corporate Services Officer, Maldon District Council regarding the Parish Liaison - Complaints Procedure and were informed that copies of the guide were available in the office.

RESOLVED: that the Parish Liaison Complaints Procedure be noted.
 177. DRAFT LOCAL DELIVERY PLAN FOR THE NHS IN ESSEX

Members received and considered correspondence from the Director of Communications, Essex NHS regarding comments on Health Plans for Essex and Cllr. Kelly said that it was very important that people responded.

In noting the correspondence the Mayor said that the Town Council would miss Cllr. Kelly's reliable comments regarding NHS issues.

RESOLVED: that the Draft Local Delivery Plan for the NHS in Essex be noted.
 178. CINEMA EQUIPMENT

Members were informed that an enquiry had been received from the University of the Third Age (U3A) for possible use of the Town Hall and digital projector on a monthly basis to show films to their members. Accordingly members were requested to consider this proposal and if agreeable to approve a charging policy for hire of the equipment in addition to the hall fee.

A member referred to the stability of the projector stand and indicated that the projector could easily fall as it was not secured to the stand. Concern was expressed regarding whether the projection equipment would be covered by the insurance policy if it was damaged by hirers. It was suggested that the Town Clerk should investigate this matter and that a report be submitted to a future meeting of the Cinema Working Party. It was also suggested that the Working Party should consider the compilation of an "Operating Procedure" for the projection equipment for its safe and sensible use by future hirers.

With regard to the use of the projection equipment by the U3A, members were of the opinion that, as the equipment had been partly funded by a Maldon District Council Community Grant, it should be made available to all organisations within the District provided they had suitable arrangements for its use. It was agreed that a £10 hire fee should be charged for the hire of the equipment.

RESOLVED: that (a) the Cinema Working Party investigates:
(i) the compilation of "Operating Procedures" to be issued to hirers of the projection equipment;
(ii) the suitability of the projector stand and the possibility of a permanent bracket being fitted to the balcony;
(iii) insurance cover for the projection equipment when hired to outside bodies.

(b) the U3A be informed that in the meantime the Town Council approve the hire of the projection equipment for a fee of £10.00 in addition to the Town Hall hire charge.
 179. DENGIE VILLAGE LINK

Members received and considered a letter from the Community Services Manager, Maldon District Council regarding the Parish Passenger Transport Representatives meeting to be held in May where the Dengie Village Link would be discussed.

RESOLVED: that the information be noted.
 180. FRENCH MARKET

The Tourism Officer, Maldon District Council had contacted the Town Council seeking members' views regarding a proposal to hold 1 or 2 French Markets in Maldon. Members were informed that a specific location had not yet been agreed but it was possible that the market could be held at the rear of the Swan Hotel, i.e. the same location as the Farmers Market.

Discussion ensued and when put to a vote it was

RESOLVED: that the Town Council has no objection to a French Market being held in Maldon.
 181. MEMBERS' ATTENDANCE'S AT MEETINGS - 2002 / 2003 MUNICIPAL YEAR

Members received for information a report detailing members' attendance's at meetings during the 2002 / 2003 municipal year. In answer to a question the Town Clerk confirmed that it did not include this Council meeting.

RESOLVED: that the information be noted.
 182. MALDON PARISHES GROUP LIAISON MEETING

Members received the Notes of the Maldon Parishes Group Liaison meeting held on 3rd April together with documents referred to under items 3(I) and 4.

RESOLVED: that the Notes of the Maldon Parishes Group Liaison meeting held on 3rd April, 2003 and accompanying documents be noted.
 183. MINUTES FROM OUTSIDE ORGANISATIONS

Members received and considered copies of minutes of the following meetings:
 183.1 Town Centre Strategy Group meeting held on 27th January, 2003

RESOLVED: that the minutes of the Town Centre Strategy Group Meeting held on 27th January, 2003 be noted.
 183.2 Friends of the Prom meeting held on 29th January, 2003

RESOLVED: that the minutes of the Friends of the Prom meeting held on 29th January, 2003 be noted.
 183.3 Maldon District Heritage & Museums Forum held on 3rd March, 2003

RESOLVED: that the minutes of the Maldon District Heritage & Museums Forum meeting held on 3rd March, 2003 be noted.
 183.4 Friends of the Prom meeting held on 11th March, 2003

RESOLVED: that the minutes of the Friends of the Prom meeting held on 11th March, 2003 be noted.
 183.5 Maldon Carnival Association meeting held on 12th March, 2003

RESOLVED: that the minutes of the Maldon Carnival Association meeting held on 12th March, 2003 be noted.
 183.6 Maldon Twinning Association meeting held on 18th March, 2003.

RESOLVED: that the minutes of the Maldon Twinning Association meeting held on 18th March, 2003 be noted.
 184. QUESTIONS FROM THE PRESS AND PUBLIC

There were no questions.
   Meeting closed at 8.35 p.m.

Councillor Peter Roberts
Mayor of Maldon

Signed…………………………………………… Date……………………………….



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