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Maldon Town Council



Town Council Offices,
Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

MINUTES OF THE ANNUAL COUNCIL MEETING
HELD ON MONDAY 13th MAY, 2002 AT 7.30 P.M.
IN THE TOWN HALL.

PRESENT: Town Mayor: Cllr Mrs. E. Downes
Deputy Mayor: Cllr T. Kelly
Councillors: E. Bannister, M. Bentley, Mrs. M Curtis, A. Josselyn, W. Prior,
P. Rew, P. Roberts, K. Smith and S. Thain.
In Attendance: Town Clerk, Mace Bearer, Canon David Atkins,
Administrative Assistant, 16 members of the public and the press.
Prior to the commencement of the meeting Canon David Atkins conducted prayers.
  1. WELCOME BY THE TOWN MAYOR (including Mayor's announcements)

Cllr. Mrs Downes welcomed everyone and said this was her last few moments as Mayor and she said it had been a pleasure to serve the Town as Mayor. Cllr. Mrs. Downes thanked her Deputy Mayor Councillor Tom Kelly and his wife Margaret, Town Councillors and office staff for all their support throughout the year. She also thanked everyone for their help in raising the considerable amount of money which had been donated to local organisations including the Friends of St. Peter's Hospital, St. Clare's Hospice, Maldon Cub Scouts and Brownies and the WRVS. The money raised at the Charity Ball from the auction of the Ipswich Town Football was presented to Syd Wells to help fund his visit to Africa later in the year to coach football to local children.

The Mayor informed members that she had enjoyed attending all the engagements over the past year and had this past weekend attended the Christian Aid Service and Cancer Research Jubilee Torch Parade.

A member of the Pantomime Society presented a framed poster of their last production to be displayed within the Town Hall and said how much they enjoyed using the facility.
  2. ELECTION OF TOWN MAYOR FOR THE ENSUING MUNICIPAL YEAR

Cllr. Roberts was proposed by Cllr. Rew and seconded by Cllr. Bannister.

As there were no other nominations it was

RESOLVED: that Cllr. P. Roberts be elected Town Mayor for the 2002/2003 Municipal Year.
  3. STATUTORY DECLARATION OF ACCEPTANCE OF OFFICE

Cllr P. Roberts duly signed the Statutory Declaration of Acceptance of Office and was presented with the coins of Maldon, Badge of Office and keys to the Moot Hall by Cllr. Mrs. Downes.

The new Mayor thanked Cllr. Mrs. Downes and Council members for once again having faith in him and choosing him to serve the Town as Mayor. He said he would do his best for the town of Maldon.
  4. NOMINATION OF A MAYORESS FOR THE ENSUING MUNICIPAL YEAR

The Town Mayor stated that he would be breaking with tradition this year, as his wife Diana, who had been Mayoress on the previous three occassions he had been Mayor, would not be serving as his Mayoress, he nominated Cllr. Mrs Valerie Foster, a close family friend who he had known for many years, to be Mayoress for the ensuing Municipal Year.
  5. PRESENTATION OF BADGES TO THE RETIRING MAYOR

The Mayor thanked Cllr. Mrs Downes for representing the Town during her year of office and presented her with the past Mayor's badge.
  6. APPOINTMENT OF DEPUTY TOWN MAYOR FOR THE ENSUING MUNICIPAL YEAR

Cllr. K. Smith was proposed by Cllr. Mrs Downes and seconded by Cllr. Kelly.

Cllr P. Rew was proposed by Cllr. Roberts and seconded by Cllr. Bannister.

As a result of a ballot it was

RESOLVED: that Cllr P. Rew be appointed Deputy Town Mayor for the 2002/2003 Municipal Year.
  7. APOLOGY FOR ABSENCE

An apology for absence was received from Cllr. Mrs. V. Foster
  8. MINUTES OF THE TOWN COUNCIL MEETING HELD ON 22ND APRIL, 2002

Members received and considered the Minutes of the Town Council meeting held on 22nd April, 2002.

RESOLVED: that the minutes of the Town Council meeting held on 22nd April, 2002 be approved and signed.
  9. MINUTES OF MEETINGS

Members received and considered the Minutes of the following meetings:
 9.1. Minutes of the Annual Town Meeting held on 26th April, 2002

RESOLVED: that the minutes of the Annual Town Meeting held on 26th April, 2002 be approved.
 9.2. Environment Committee Meeting held on 30th April, 2002

Minute 93.1 - Allotment Inspection
Cllr. Kelly clarified that the reason why officers should not read water meters is because of the difficulty in lifting the heavy meter covers and he felt that it was not a suitable task for the office staff and should be undertaken by the handyman or a male Councillor.

RESOLVED: that the minutes of the Environment Committee meeting held on 30th April, 2002 be approved.
 9.3. Planning Committee Meeting held on 7th May, 2002

RESOLVED: that the minutes of the Planning Committee meeting held on 7th May, 2002 be approved.
 10. MAYOR'S ALLOWANCE

Pursuant to Section 15(5) of the Local Government Act 1972 and further to Minute 76 of the Special Council Meeting held on 3rd December 2001, it was

RESOLVED: that it be noted that the Mayor's allowance for the 2002/2003 Municipal Year has been set at 2,500.00.
 11. CASUAL VACANCY

Members received and considered the report of the Town Clerk regarding a Casual Vacancy which had arisen after the resignation of Cllr. Collinson.

The Mayor informed members that a letter had been circulated at the meeting from Cllr. Nickolls informing members of his resignation from the Town Council due to his refusal to declare his interests as required by the new Code of Conduct for Councillors which the Town Council had adopted.

The Mayor stated that Cllr. Nickolls had served as a Town Councillor for several years and had been both Deputy Mayor and Mayor and he wished him well for the future.

It was noted that due to the resignation of Councillor Nickolls there was now a casual vacancy in both Maldon South Ward and Maldon North West Ward and that Public Notices would be posted to advertise these casual vacancies.

RESOLVED: that (a) the resignation of Councillor Nickolls be accepted;

(b) Public Notices be posted to advertise the Casual Vacancies in the Maldon South Ward and Maldon North West Ward.
 12. APPOINTMENT OF MEMBERS TO SERVE UPON COMMITTEES
 12.1. Finance & General Purposes Committee

The committee comprises of the Town Mayor (Cllr. Roberts), Deputy Mayor (Cllr. Rew) and seven other members.

RESOLVED: that (a) Cllrs. Bannister, Bentley, Mrs. Curtis, Prior, Mrs. Riesebeck and Thain be elected to serve on the Finance and General Purposes Committee for the 2002/03 Municipal Year;

(b) the additional vacancy on the Committee be deferred until the Casual Vacancies have been filled.
 12.2. Planning Committee

The committee comprises of the Town Mayor (Cllr. Roberts), Deputy Mayor (Cllr. Rew) and seven other members.

RESOLVED: that Cllrs. Bannister, Mrs Curtis, Mrs E. Downes, Mrs Foster, Prior, Smith and Thain be elected to serve on the Planning Committee for the 2002/03 Municipal Year.
 12.3. Environment Committee

This committee comprises of the Town Mayor (Cllr. Roberts), Deputy Mayor (Cllr. Rew) and seven other members.

RESOLVED: that Cllrs. Mrs. Curtis, Mrs. Downes, Mrs Foster, Kelly, Prior, Mrs. Riesebeck and Smith be elected to serve on the Environment Committee for the 2002/03 Municipal Year.
 13. APPOINTMENT OF MEMBERS TO SERVE ON WORKING PARTIES
 13.1. Maldon In Bloom

Members considered the appointment of three members to serve upon the Maldon In Bloom Working Party.

Cllr. Thain explained that most members were unable to serve upon this Working Party as the meetings were generally held during working hours and the majority of Town Council members were in full time employment and therefore unable to attend.

The Town Clerk reported that Cllr. Mrs. Riesebeck had expressed an interest in serving upon this Working Party and it was

RESOLVED: that (a) Cllr. Mrs. Riesebeck serve upon the Maldon in Bloom Working Party;

(b) the remaining vacancies be deferred until the Casual Vacancies had been filled.
 13.2. Maldon Youth Council

This Working Party comprises of five members, the Mayor (Cllr. Roberts) and Deputy Mayor (Cllr. Rew) and three other members.

Cllr. Rew expressed the view that it was only necessary for two members to serve on this Working Party as Councillors were only present at Youth Council meetings in an advisory capacity and too many members in attendance can be over powering.

RESOLVED: that Cllrs. Mrs Foster and Mrs Riesebeck be appointed to serve on the Maldon Youth Council Working Party for the 2002 / 03 Municipal Year.
 13.3. Cinema Club Working Party

This Working Party comprises of up to five members.

RESOLVED: that Cllrs. Bannister, Mrs Curtis, Mrs Foster, Mrs Riesebeck and Rew be appointed to serve on the Cinema Club Working Party for the 2002/03 Municipal Year.
 14. APPOINTMENT OF COUNCILLORS TO REPRESENT THE TOWN COUNCIL ON :
 14.1. Anti Social Behaviour and Youth Offending Sub Group

Members considered the appointment of two representatives to attend meetings of the Anti Social Behaviour and Youth Offending Sub Group.

RESOLVED: that Cllrs. Mrs. Curtis and Mrs. Foster represent the Town Council at meetings of the Anti Social Behaviour and Youth Offending Sub Group for the 2002/03 Municipal Year.
 14.2. Blackwater Rail Trail Liaison Group

Members considered the appointment of one representative to attend meetings of the Blackwater Rail Trail Liaison Group.

RESOLVED: that Cllr Kelly represents the Town Council at meetings of the Blackwater Rail Trail Liaison Group for the 2002/03 Municipal Year.
 14.3. Blackwater Siltation Group

Members considered the appointment of two members to represent the Town Council at the Blackwater Siltation Group meetings.

RESOLVED: that Cllrs. Bannister and Thain represent the Town Council at Blackwater Siltation Group meetings for the 2002/03 Municipal Year.
 14.4. Civil Emergency Representative

Members considered the appointment of one member of the Council to represent the Town Council at any emergency exercises.

RESOLVED: that Cllr. Mrs Riesebeck be appointed to represent the Town Council at any emergency exercises during the 2002/03 Municipal Year.
 14.5. East Essex Transport Forum

Members considered the appointment of a representative to attend meetings of the East Essex Transport Forum.

RESOLVED: that Cllr. Mrs Riesebeck be appointed to represent the Town Council at meetings of the East Essex Transport Forum during the 2002/03 Municipal Year.
 14.6. Essex Association of Local Councils - Maldon District

Members considered the appointment of four representatives to attend meetings of the EALC - Maldon District.

RESOLVED: that Cllrs. Mrs Foster, Roberts, Prior and Thain represent the Town Council at meetings of the EALC - Maldon District.
 14.7. Essex Association of Larger Local Councils' - Larger Local Councils Forum

Members considered the appointment of two representatives to attend meetings of the EALC - Larger Local Councils' Forum.

RESOLVED: that the Mayor (Cllr. Roberts) and the Town Clerk represent the Town Council at meetings of the EALC - Larger Local Councils' Forum for the 2002/03 Municipal Year.
 14.8. Health Authority

Members considered the appointment of a representative to attend meetings relating to Health Authority issues.

RESOLVED: that Cllr. Prior represents the Town Council at meetings relating to Health Authority issues for the 2002/03 Municipal Year.
 14.9. Maeldune Trust

Members were informed that in accordance with the original documents drawn up in respect of the Maeldune Centre the Town Council appoints two Trustees to serve upon the Trust and that since the formation of the Centre Cllrs. Nickolls and Roberts had been Trustees. As Cllr Nickolls had resigned from the Town Council he was therefore unable to represent the Town Council as a Trustee.

Members therefore considered the appointment of two Trustees on the Maeldune Trust plus other members to attend Trust meetings.

Cllr. Roberts stated that he would continue to serve as a Trustee.

RESOLVED: that (a) Cllr. Roberts continues to serve as a Trustee of the Maeldune Trust and Cllrs. Prior and Thain attend meetings of the Maeldune Trust for the 2002/03 Municipal Year on behalf of the Town Council;

(b) the consideration of a second Trustee be deferred until a future meeting.
 14.10. Maldon District Museum Association

Members considered the appointment of a representative to attend meetings of the Maldon District Museum Association.

RESOLVED: that the matter be deferred until a future meeting.
 14.11. Maldon District Crime Reduction Panel

Members considered the appointment of two representatives to attend meetings of the Maldon District Crime Reduction Panel.

RESOLVED: that Cllrs. Bentley and Mrs Foster represent the Town Council at meetings of the Maldon District Crime Reduction Panel.
 14.12. Maldon District Heritage Forum

Members considered the appointment of a representative to attend meetings of the Maldon District Heritage Forum.

RESOLVED: that Cllr. Bentley attends meetings of the Maldon District Heritage Forum for the 2002/03 Municipal Year.
 14.13. Maldon Twinning Association

Members considered the appointment of two representatives to attend meetings of the Maldon Twinning Association. (The Mayor is the President of the Association).

RESOLVED: that (a) Cllr. Smith represents the Town Council at meetings of the Maldon Twinning Association for the 2002/03 Municipal Year;

(b) the additional vacancy be deferred until a future Town Council meeting.
 14.14. Parish Footpath Representative

Members considered the appointment of a member to attend meetings concerning Parish Footpaths.

RESOLVED: that Cllr. Kelly represents the Town Council at meetings concerning Parish Footpaths and he received modifications to the Essex Definitive Map in respect of Maldon Footpath numbers, 1,10,21,36.
 14.15. Parish Passenger Transport Meetings

Members considered the appointment a member to attend Parish Passenger Transport Meetings.

RESOLVED: that Cllr. Mrs Riesebeck represents the Town Council at Parish Passenger Transport Meetings for the 2002/03 Municipal Year.
 14.16. Town Centre Strategy Group

Members considered the appointment of three representatives to serve upon the Town Centre Strategy Group.

RESOLVED: that Cllrs. Mrs. Riesebeck, Prior and Thain represent the Town Council at meetings of the Town Centre Strategy Group for the 2002/03 Municipal Year.
 14.17. Town Centre Management Board

Members considered the appointment of a representative to serve upon the Town Centre Management Board.

RESOLVED: that Cllr. Prior and the Town Clerk represents the Town Council at meetings of the Town Centre Management Board for the 2002/03 Municipal Year.
 15. PRIMARY SCHOOL PLACEMENTS

Further to minute 157 of the Council meeting held on 11th March, 2002, members received a response from Neil Keylock, Manager, Planning and Admissions (Strategy), Essex County Council.

Cllr. Kelly stated that he was pleased that the Essex County Council had come to terms with the problems of school placements in Maldon and requested that the matter be raised again in September when further information would be available regarding the pupil intake numbers for September.

Cllr. Thain requested that a copy of the letter from Mr Keylock should be forwarded to Heybridge Parish Council as it confirmed that Maldon and Heybridge were now being treated as a single geographical area by the Education Department.

RESOLVED: that (a) a copy of the letter from the Mr Keylock be forwarded to Heybridge Parish Council;

(b) the matter be discussed at the meeting to be held on 30th September, 2002.
 16. NORTH ESSEX NHS - THE PROJECT BOARD ON LEARNING DISABILITY SERVICES

Further to minute 176 of the Council meeting held on 22nd April, 2002 members considered the above document which had been previously circulated to all members of the Town Council.

Cllr. Kelly had previously requested that all members should read this document; he said he was concerned with the content and he felt that the Town Council should reject the proposals contained within the document.

Discussion ensued and it was

RESOLVED: that Cllr. Kelly and the Town Clerk liaise regarding a response to the above document rejecting the proposals contained therein.
 17. MALDON DISTRICT COMMUNITY SAFETY PARTNERSHIP
 17.1. Members received the Notes of the Steering Group Meeting - 25th February, 2002

RESOLVED: that the information be noted.
 17.2. Members received a copy of the Maldon District Community Safety Partnership Strategy 2002 - 2005.

RESOLVED: that the information be noted.
 18. ESSEX ASSOCIATION OF LOCAL COUNCILS (EALC)
 18.1. Annual General Meeting

Members were informed that the Annual General Meeting of the EALC was being held on Wednesday, 26th June, 2002 at Foakes Hall, Great Dunmow commencing at 7.00 p.m. and that motions to be considered for debate must be received by 5th June, 2002 for inclusion on the Agenda. Members were advised that the Town Clerk would be attending this meeting.

RESOLVED: that the Town Clerk attends the EALC Annual General Meeting to be held on 26th June, 2002.
 18.2. Buckingham Palace Garden Party

Members received information from the EALC regarding the allocation of two pairs of tickets for the Annual Buckingham Palace Garden Party. Nominations were requested, for a councillor or officer to attend the Garden Party in recognition of their work for the community, to be forwarded to the EALC, in a sealed envelope, by the 15th June, 2002.

Discussion ensued and Cllr. Thain proposed and Cllr. Mrs Downes seconded that the Town Clerk be nominated to attend the Buckingham Palace Garden Party.

RESOLVED: that the Town Clerk be nominated to attend the Buckingham Palace Garden Party.
 19. HOME ENERGY CONSERVATION BILL

Further to minute 75 of the Town Council meeting held on 1st October, 2001, members received and considered a letter from Des Turner MP and a copy of The Fifth Fuel - Issue 41, Spring 2002.

RESOLVED: that the information be noted.
 20. MINUTES OF OUTSIDE ORGANISATIONS

Members received and considered the minutes of the Maldon District Heritage & Museums Group - 16th April, 2002.

RESOLVED: that the information be noted.
 21. QUESTIONS FROM THE PRESS AND PUBLIC

The Mayor adjourned the meeting for questions from the press and public.

A member of the public referred to the minutes of the Environment Committee meeting and requested that the exciting project for the refurbishment of the St. Peter's Churchyard should be recognised and publicised as the Town Council's Golden Jubilee Project.

A member of the public reminded members that this year was the 50th anniversary of the Annual East London Cabbie Outing to Maldon and requested that the Town Council consider officially marking the event.

The Mayor stated that an item regarding the Annual Cabbie Outing would be placed on the agenda of the next Finance and General Purposes Committee meeting.

In response to a question from District Councillor Pipe the Town Clerk advised that the Deputy Mayor was not required to make a Declaration of Acceptance of Office.

Meeting closed 8.30 p.m.

Councillor Peter Roberts

Mayor of Maldon



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.


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