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Maldon Town Council



Town Council Offices,
Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

MINUTES OF THE FINANCE & GENERAL PURPOSES
COMMITTEE MEETING HELD ON
MONDAY, 17th JUNE, 2002 AT 7.30 P.M.
IN THE COMMITTEE ROOM, TOWN HALL.

PRESENT: Chairman: Councillor S. Thain
Vice Chairman: Councillor P. Rew (Deputy Mayor)
Councillors: M. Bentley, Mrs M. Curtis, Mrs S. Riesebeck,
P. Roberts (Town Mayor) and W. Prior .
In Attendance: The Town Clerk, Administrative Assistant and one member of the public.
 18. APOLOGIES FOR ABSENCE

An apology for absence was received from Cllr. E. Bannister.
 19. MINUTES OF THE MEETING HELD ON 20TH MAY, 2002

RESOLVED: that the minutes of the Finance and General Purposes Committee meeting held on 20th May, 2002 be approved and adopted.
20.

20.1
FINANCIAL REPORTS

Receipts and Expenditure
Members received and considered:

a. A financial report detailing receipts and expenditure for the month of May, 2002.
b. A list of cheques and Standing Orders in excess of £500.00 from 1 May to 31 May, 2002.

RESOLVED: that (a) the report attached as Appendix "A" to these minutes detailing receipts and expenditure be noted;
(b) the list of cheques and Standing Orders in excess of £500.00 be noted;
20.2 Donations
Members were reminded that a sum of £2000.00 had been included in the 2002 / 03 budget for donations and it was noted that to date £200.00 had been allocated to the Maldon Town Regatta, £224.25 to the Maldon Twinning Association and £99.75 to Hemmings Court Golden Jubilee Street Party.

a. Hemmings Court Golden Jubilee Street Party

Further to minute 5.2(b) of the Finance and General Purposes Committee meeting held on 20th May, 2002 members were informed that a thank you letter had been received from the Committee of the Hemmings Court Jubilee Street Party in respect of the donation. The Mayor stated that he had attended the Party which had been well organised and they had been extremely pleased with the donation.

RESOLVED: that the correspondence be noted.

b. St. John Ambulance

Members were informed that a grant application had been received from the Maldon Cadet Division, St. John Ambulance for financial assistance to provide the opportunity for eleven Cadets to attend a week long Cadet Camp in August which would cost approximately £1,100. The camp would assist them to become self-reliant and to continue with on going training within St. John Ambulance. A copy of their accounts were available at the meeting. Discussion ensued and members expressed the view that St. John Ambulance attended many public functions in the town and it was

RESOLVED: that a donation of £200.00 be made to the Maldon Cadet Division, St. John Ambulance. (Local Government Act 1972 s.137)
20.3 Subscription - Essex Playing Fields and Children's Play Association (EPFCPA)

Members were informed that the Town Council's annual membership to the EPFCPA was due for renewal and the membership fee would be the same as last year, £25.00.

RESOLVED: that the Town Council renews its membership to the Essex Playing Fields and Children's Play Association in the sum of £25.00. (Local Government Act 1972 s.143)
20.4 Staff Training

Members were informed that further Training Courses were being provided at Witham Technology Centre and recalled that as the Town Council only had three office staff members the cost of the courses would be £13.00 per day including VAT. Mrs. J. Grant had indicated that she would like to attend the Word Intermediate (including mail merge) training day being held on 2nd August, 2002.

RESOLVED: that the Town Council finances Mrs J. Grant to attend the Word Intermediate training day on 2nd August, 2002 at Witham Technology Centre in the sum of £13.00. (Local Government Act 1972, s.112)
20.5 Eye Tests

Further to minute 5.8 of the Finance and General Purposes Committee meeting held on 20th May, 2002, members were informed that as a result of the staff eye tests Mrs J. Grant had been advised that she now required glasses specifically for VDU use. The total cost for the glasses was £96.00 and it was recommended that the Town Council provide 50% of this cost. A copy of the optician's report was available at the meeting.

RESOLVED: that the Town Council provides Mrs J. Grant with £48.00 (50% of the total cost) for glasses. (Local Government Act 1972 s.112)
20.6Website

Further to minute 17 of the Finance and General Purposes Committee meeting held on 20th May, 2002 members recalled that a member of the public, who had been in attendance at the meeting, had made reference to the website http://www.maldon.info/maldontc and members had agreed to look at this.

In response to a question from the Chairman, Cllr. Mrs Curtis felt that the site needed to be enhanced and Cllr. Prior said the site was well designed and structured but expressed concerns regarding sponsorship being advertised on the site.

Discussion ensued as to whether the site should be considered as a possible official Town Council website and in this respect it was suggested that hard copies of the site be circulated at the Town Council meeting to be held on 24th June, 2002.

The Chairman also felt that further investigations should be undertaken with the Maldon District Council regarding the situation with their website and he said that gov.uk sites do not permit commercial advertising.

In response to a request from the Chairman, the member of the public said that he had taken members comments on board and would be prepared to continue updating the current website, free of charge, for the remaining municipal year.

RESOLVED: that (a) an item regarding the website be included on the agenda for the Town Council meeting to be held on 24th June, 2002;

(b) further investigations be undertaken regarding the progress being made by the Maldon District Council with regard to their website.
20.7Larger Local Councils Assembly - 2002

Members were informed that notification had been received that the 22nd Larger Local Councils Assembly was being held on Tuesday, 26th November, 2002 at the Royal National Hotel, Russell Square, London at a cost of £80.00 per delegate. Discussion ensued and it was

RESOLVED: that (a) the appointment of a representative be deferred until the Town Council meeting to be held on 24th June, 2002;

(b) if a representative is appointed the Town Council pays the delegation fee and expenses. (Local Government Act 1972 s. 175)
  21.   CINEMA WORKING PARTY MEETING HELD ON 11TH JUNE, 2002

Members received and considered the notes of the Cinema Working Party meeting held on 11th June, 2002.

Cllr. Rew informed members that the trial showing of the Harry Potter film during May had proved to be extremely popular and the equipment loaned for the occasion was easy to use and the sound and quality were far superior to the 16mm projection equipment. The Working Party had suggested that if new equipment was obtained the digital projector should be located on the wall at the front of the balcony.

The Chairman suggested that if applications for grant funding were successful investigations should be undertaken to show "Lonely Hearts" the film which was shot in Maldon last Autumn.

RESOLVED: that the notes of the Cinema Working Party meeting held on 11th June, 2002 be approved and the up-to-date situation regarding grant funding etc. be reported at the Finance and General Purposes Committee meeting to be held on 3rd September, 2002.
  22.   ST. PETER'S TOWER - BLUE PLAQUE

Further to minute 8 of the Finance and General Purposes Committee meeting held on 20th May, 2002 members received a response from the Maldon Society expressing their disappointment that the Town Council would not be accepting their offer to install a blue plaque at St. Peter's Tower.

RESOLVED: that the letter from the Maldon Society be noted.
  23.   REGALIA - CONSORT BADGE

Further to minute 14 of the Finance and General Purposes Committee meeting held on 20th May, 2002, members were informed that Mr Downes, the past Consort, had indicated that he would be pleased to receive a "Past Consorts" badge to acknowledge his year of office.

Cllr. Rew felt that Mr Downes had done a sterling job as Consort during his term of office and it was agreed that a badge should be purchased. In this respect members considered two quotations for a "Past Consort" badge and

RESOLVED: that the quotation from A.W. Matthews in the sum of £120.00 plus VAT for a "Past Consort" badge be accepted and financed from the Regalia/Heritage budget. (Local Government Act 1972, s133)
  24.

 24.1
MOOT HALL

East London Cabbies Outing - 50th Anniversary

Further to minute 15 of the Finance and General Purposes Committee meeting held on 20th May, 2002, members received and considered the following:

a. a quotation in the sum of £200.00 plus £1 per letter for the inscription, plus VAT from JB Slythe, Monumental Masons, for an A4 size, plaque to commemorate the 50th anniversary of the East London Cabbie Outing for Handicapped Children.

The Town Clerk informed members that the Monumental Masons had suggested that it would be a more viable option for a design to be sandblasted on a plaque which would enable the illustration to be more detailed. A sample of this type of work was available at the meeting.

Discussion ensued and it was suggested that Plume School students undertaking studies in photography could be invited to take photographs of this year's Cabbies Day visit and the most suitable photograph be etched on to the plaque.

In view of the fact that the plaque would take a considerable time to construct it was felt that it would be a nice gesture if the Town Council presented the Cabbies with a small shield on Cabbie Day, 10th July. The Town Clerk advised that shields were available in the office which could be engraved to mark the occasion. Members agreed that a Maldon shield should be presented by the Mayor with the following wording engraved on a brass plaque.

Presented to the East London Cabbies by the
Town Council to celebrate 50 visits to Maldon.
1952 - 2002
b. Information that it would be necessary to apply for Listed Building consent to install the A4 plaque on the Moot Hall. It was noted that there would be no charge in respect of the Consent. (Local Government Act 1972, s144)

RECOMMENDED: that (a) the quotation from JB Slythe in the sum of £200.00, plus £1 each letter of the inscription for an A4 size, black stone plaque, with a sandblasted design to commemorate the 50th anniversary of the East London Cabbie Outing be approved;

(b) the Plume School be approached regarding a photograph of the Cabbie Outing;

(c) the Cabbie Outing be presented with an engraved Town Shield;

(d) Listed Building consent be sought regarding the installation of the plaque on the Moot Hall.
 24.2   Lightning Protection System

Members were informed that as a result of the annual inspection of the lightning protection system undertaken by WM & RW Bacon a report and estimate had been submitted for suggested work to the lightning conductor to cover the newly installed safety railings at the Moot Hall.

RESOLVED: that the quotation from WM & RW Bacon to provide lightning protection to cover the newly installed safety railings at the Moot Hall in the sum of £114.00 plus VAT be approved. (Local Government Act 1972, s133)
 24.3   Moot Hall Tours

Members received and considered a report from which it was noted that Mrs M. Bullivant, the Moot Hall tour guide, had enquired if members would consider allowing Mr John Richardson, a Maeldune Centre Assistant, to undertake Moot Hall tours on the occasional Saturday afternoons when she is on holiday etc.

Discussion ensued and it was felt that it would be appropriate for Town Council members to meet Mr Richardson as he would be the Town Council's representative at the Moot Hall. The Chairman suggested that he and the Mayor invite Mr Richardson to attend a meeting in the Moot Hall at a mutually convenient date.

RECOMMENDED: that Mr John Richardson be invited to attend a meeting with the Chairman and the Mayor to discuss his involvement in Moot Hall tours.
 25. COMMUNITY EVENTS - BASELINE

Further to minute 96.6 of the Finance and General Purposes Committee meeting held on 25th February, 2002 members considered hiring Baseline for a community event in the Town Hall or alternative location within the Town.

Members were informed that the cost to hire Baseline for an Ice Skating event would be £500.00 plus VAT and that they now also have a mobile 24 foot high Climbing Wall, a SK8 and BMX Park (skate boards and BMX Bikes) and a Roller Rink. It was noted that an application for grant funding could be submitted to the Maldon District Council to assist with a community event. (Local Government Act 1972 s.144)

Discussion ensued and it was felt that the opinion of the Maldon Youth Council should be sought regarding alternative Baseline events which could be held in the town. It was also felt that the Youth Council should take a larger part in arranging and attending such events. The Town Clerk reminded members that it had previously been agreed that more volunteers were required at events to assist in the collection of admission fees and to help with the organisation of the day.

It was suggested that the Recreation Ground West Maldon Community Centre or the Promenade Park might be suitable venues for outdoor Baseline events subject to permission being obtained from the appropriate body but it was realised that the weather would play a large part aas to the success of such events.

After further discussion it was

RECOMMENDED: that (a) the Town Council hires Baseline for an Ice Skating event;

(b) the opinions of the Maldon Youth Council be sought regarding future Baseline events and they be asked to participate in the organising of the Ice Skating event;

(c) grant funding be sought from the Maldon District Council for holding a community event.
 26. QUESTIONS FROM THE PRESS AND PUBLIC

The member of the public stated that he would be pleased to receive any ideas regarding the www.maldon.info/maldontc website.

The meeting closed at 8.10 p.m. Councillor Steven Thain Chairman Signed…………………………………………….. Date…………………………..



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.


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