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Maldon Town Council


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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

MINUTES OF THE TOWN COUNCIL MEETING
HELD ON MONDAY 30th SEPTEMBER, 2002 AT 7.30 P.M.
IN THE CONFERENCE ROOM, TOWN HALL.
Amendments.

PRESENT: Town Mayor: Cllr. P. Roberts
Vice Chairman: Cllr. P. Rew
Councillors: E. Bannister, M. Bentley, Mrs. M. Curtis, Mrs E. Downes,
Mrs V. Foster, T. Kelly, W. Prior, Mrs. S. Riesebeck, S. Savage,
T. Shrimpton, K. Smith and S. Thain .
In Attendance: The Mace Bearer, the Town Clerk and Administrative Assistant.
Absent: Cllr. A. Josselyn.
 62. APOLOGIES FOR ABSENCE

There were no apologies for absence.
 63. MINUTES OF THE TOWN COUNCIL MEETING HELD ON 5TH AUGUST, 2002

Members received and considered the minutes of the Town Council meeting held on 5th August, 2002.

RESOLVED: that the minutes of the Town Council meeting held on 5th August, 2002 be approved and signed as a true record.
 64. MAYOR'S ANNOUNCEMENTS

Members received and considered a list of functions attended by the Mayor since the Town Council meeting held on 5th August, 2002.

The Mayor reported that an excellent time had been had by everyone who had attended the Official Twinning visit to Cuijk; he also thanked Cllr. Kelly for attending the Induction Service for Rev. Macallister at the United Reformed Church on his behalf during his absence. Both he and the Mayoress had attended the Carers Harvest Festival held at Brickhouse Farm; this had been most successful and harvest offerings had been donated by several local businesses who had subsequently been thanked for their generosity. The previous Saturday he had attended the Maldon Regatta which had attracted numerous visitors to the town. Today, he and the Mayoress had joined 13 children visiting England from Chernobyl at the Tesco Store, Fullbridge where a cheque was presented to him and which will be divided equally between the Mayor's Charity Fund and Medicine and Chernobyl - the charity which brings the children to England.

RESOLVED: that the information be noted.
 65.

 65.1
MINUTES OF COMMITTEE MEETINGS

Minutes of the Planning Committee meeting held on 6th August, 2002

RESOLVED: that the minutes of the Planning Committee meeting held on 6th August, 2002 be approved.
 65.2 Minutes of the Planning Committee meeting held on 19th August, 2002

RESOLVED: that the minutes of the Planning Committee meeting held on 19th August, 2002 be approved.
 65.3 Minutes of the Environment Committee meeting held on 20th August, 2002

Minute 36 - Hedge Cutting - Footpath No.1, Maldon

Cllr. Kelly requested that the words "Safeway Store" be removed from the first paragraph.

RESOLVED: that (a) the words "Safeway Stores" be removed from the first paragraph;

(b) in all other respects the minutes of the Environment Committee meeting held on 20th August, 2002 be approved.

Cllr. Kelly made reference to the presentation of minutes and expressed the view that members were not only considering the minutes for accuracy but also for discussion.
 65.4 Minutes of the Planning Committee meeting held on 2nd September, 2002.

RESOLVED: that the minutes of the Planning Committee meeting held on 2nd September, 2002 be approved.
 65.5 Minutes of the Finance and General Purposes Committee meeting held on 3rd September, 2002

Minute 42.6 - Stage Curtains

Concern was expressed as to how the stage curtains had become torn in the first instance and whether such items were regularly checked by the caretaker after the hall had been used.

Cllr. Savage informed members that, in his role as Secretary of the Pantomime Society, he had found that the curtains had become damaged and he suggested that this may have been caused because of problems with the curtain fitments.

Minute 42.3 - Baseline on Ice

Further to minute 42.3 and minute 25 of the Finance and General Purposes Committee meeting held on 17th June, 2002 members were informed that correspondence had been received from the Community Services Manager, Maldon District Council stating that organisations were only permitted to submit one grant application per annum for a Community Grant.

In view of the fact that the Town Council had also submitted an application for a Community Grant in respect of Cinema Projection Equipment (minute 104 of the Finance and General Purposes Committee meeting held on 3rd April, 2002 refers), members were informed that, after consultation with the Chairman of the Finance and General Purposes Committee and the Mayor, the Maldon District Council had been requested to consider the grant application for Cinema Projection Equipment as the principal application.

It had been suggested that a Maldon District Council, Sports Development grant might be available to assist with a Baseline On Ice skating event and that further investigations should be made regarding this matter.

Minute 40.4(b) - Annual Return

It was agreed that the Mayor should sign the Annual Return, Section 2 - Statement of Assurance for the financial year 2001 / 2002 on behalf of the Town Council.

RESOLVED: that (a) investigations be undertaken regarding a Maldon District Council Sports Development Grant for a Baseline on Ice event;

(b) the Mayor signs the Annual Return, Section 2 - Statement of Assurance for the financial year 2001 / 2002 on behalf of the Town Council and the appropriate forms be forwarded to the Auditor;

(c) in all other respects the minutes of the Finance and General Purposes Committee meeting held on 3rd September, 2002 be approved.
 65.6 Minutes of the Planning Committee meeting held on 16th September, 2002.

Minute 86 - Maldon District Draft Replacement Local Plan - First Deposit

Cllr. Thain expressed his concern that the Working Party meeting to consider the Draft Replacement Local Plan - First Deposit was not to be held. Members were informed that it had subsequently been discovered that the document which members had received at the Planning Committee meeting was a District Council Officer's report which was to be submitted to a Maldon District Council Committee meeting. After approval of the document by the Full District Council, the Second Draft Deposit of the Maldon District Replacement Local Plan would be released in the New Year for public consultation when Town Council members would have the opportunity to comment.

Minute 88 - Public Speaking at the Development and Regulation Committee on Planning Applications - Essex County Council

It was suggested that the reference to the letter from the Essex Association of Local Councils was incorrectly worded in the minutes and should have included in the second line the following words "to permit" the applicant.

It has subsequently been ascertained that the minute recorded the content of the letter correctly and it was the original correspondence that contained the mistake.

Appendix A
In response to a question, Cllr. Prior stated that the terminology used in the appendix to the minutes had been taken from that used at the District Council meeting and reiterated that the Town Council Planning Committee had agreed that the wording of letters regarding planning applications should be as determined by the Town Council.

RESOLVED: that the minutes of the Planning Committee meeting held on 16th September, 2002 be approved.
 66. MALDON YOUTH COUNCIL MEETING

Members received and considered the notes of the Maldon Youth Council meeting held on 11th September, 2002.

RESOLVED: that the notes of the Maldon Youth Council meeting held on 11th September, 2002 be noted.
 67.

 67.1
APPOINTMENT OF REPRESENTATIVES

Friends of the Prom

Further to minute 60(a) of the Town Council meeting held on 5th August, 2002, members considered the appointment of a representative to attend meetings of the "Friends of the Prom".

RESOLVED: that Cllr. Thain represents the Town Council at future meetings of the "Friends of the Prom".
 67.2 Local Nature Reserve Steering Group

Members received and considered a letter and reports from Mr D. Taylor, Parks Team Leader, Maldon District Council regarding the appointment of a Town Council representative to serve on the Local Nature Reserve Steering Group. It was noted during the discussions that Cllr. Kelly, as a District Councillor, was involved in the Group.

RESOLVED: that Cllrs. Mrs S. Riesebeck and S. Savage represent the Town Council at meetings of the Local Nature Reserve Steering Group.
 68.

 68.1
ATTENDANCE AT MEETINGS

Passenger Transport Matters - Dengie Village Link - Cllr. Savage

Further to minute 54.2 of the Town Council meeting held on 5th August, 2002 members received and considered a report from Cllr. Savage regarding his attendance at the Passenger Transport Matters - Dengie Village Link meeting held on 20th August, 2002 at the Maldon District Council Chamber.

Cllr. Savage informed members that the meeting had been mainly for the benefit of the outlying villages and had highlighted two main issues:
· some bus services were being removed
· some services did not include Maldon on their route.
RESOLVED: that the report of Cllr. Savage be noted.
 68.2 Police / Public Contact - A Strategy for Improvement - Parish Consultation Evening - Cllrs. Mrs Riesebeck, Savage and Thain and the Town Clerk

Further to minute 57 of the Town Council meeting held on 5th August, 2002 members received and considered the following:
(i) the notes of the Essex Police and Parish / Town Council Consultation Evening held on 4th September, 2002 in the Town Hall;
(ii) a response to the letter from Inspector K. Jacobs, circulated with the agenda for the Town Council meeting held on 5th August, 2002, regarding:
¨ possible local residents who would be prepared to act as contact points;
¨ the concept of Parish Special Constables.
Cllr. Savage reported that he had spoken to Sergeant Miller who had agreed that some information could now be included on the website.

Cllr. Bentley informed members that he, as Chairman of the Crime Prevention Group, had received additional information from Peter Lazell, Community Safety Officer, Maldon District Council.

RESOLVED: that the information be noted.
 68.3 Parish Transport Grants - Cllr. Savage

Members received and considered a report from Cllr. Savage regarding his attendance at the Parish Transport Grants meeting held on 18th September, 2002 at the Maldon District Council Chamber.

Cllr. Savage informed members that a meeting regarding Parish Transport Grants was being held in Ely on 4th November, 2002 which was free of charge and any travel expenses incurred would be refunded by the Countryside Agency. Cllr. Savage indicated that he wished to attend and felt it would be useful if he attended the Taxi Bus Workshop to be held during the meeting. The Town Clerk said that she had received details of the meeting and other members should notify her if they wished to attend.

Discussion ensued during which members expressed the view that the provision of a rail link to Maldon would be beneficial for the town and suggested that a letter be forwarded to the Member of Parliament, Mr John Whittingdale regarding this matter.

It was noted that funding may be available for a Car Share Scheme but it was felt that members should consider whether this type of scheme would be beneficial in Maldon. Members noted that the Town Council had agreed to support an application from South Woodham Ferrers Town Council for a bus service from South Woodham Ferrers to St. Peter's Hospital, Maldon.

Members noted that Parish Transport Grants were only available to Parish and Town Councils and it was suggested that the Essex County Council and Maldon District Council should be contacted to enquire if they had received any representations from the public regarding requests for additional transport provision in Maldon.

RESOLVED: that (a) a letter be forwarded to Mr John Whitingdale M.P. regarding the provision of a rail link to Maldon;

(b) letters be forwarded to the Maldon District Council and Essex County Council enquiring if requests have been received from the public for additional transport provision in Maldon;

(c) the report of Cllr. Savage be noted.
 68.4 Anti Social Behaviour and Nuisance Youth Sub Group - Cllr. Mrs V. Foster

Members received the notes of the Anti Social Behaviour and Nuisance Youth Sub Group meetings held on 13th May, 2002 and 12th September, 2002.

Cllr. Mrs Foster stated that all members of the Group worked hard but funds were required. She also informed members that she would be attending a course regarding the Youth Offending Panel.

RESOLVED: that the report of Cllr. Mrs Foster be noted.
 69.

 69.1
ATTENDANCE AT CONFERENCES / ANNUAL GENERAL MEETINGS

Rural Community Council of Essex - Village Halls Conference - 12th October, 2002

Further to minute 40.3 of the Finance and General Purposes Committee meeting held on 3rd September, 2002 members were informed that this year's Village Halls' Conference would be held at Stock Village Hall on Saturday, 12th October, 2002.

Cllr. Thain said that he had attended the Conference last year and found it beneficial.

RESOLVED: that any members wishing to attend the Conference should notify the Town Clerk.
 69.2 The Council for the Protection of Rural Essex

Members were informed that notification had been received from The Council for the Protection of Rural Essex regarding their Annual General Meeting to be held on Saturday, 5th October, 2002 at Hatfield Forest with a guided tour of the forest followed at 2.00 p.m. by the AGM to be held in the Hatfield Forest Education Centre.

RESOLVED: that members notify the Town Clerk if they wish to attend.
 70. PARISH PATHS PARTNERSHIP TRAINING COURSES - 2002

Further to minute 35 of the Environment Committee meeting held on 20th August, 2002 members recalled that Cllr. Mrs Riesebeck would be attending four training courses included in the Parish Paths Partnership Training Scheme. As the scheme covered six courses, members were requested to consider whether they wished to attend either of the following courses to be held at Cressing Temple Barns, near Braintree:

11th October, 2002 - Negotiation skills for working with landowners and the public - ½ day a.m.
11th October, 2002 - Access for all; provision for disabled uses - ½ day p.m.

Cllr. Mrs Downes suggested that the local Access Group be asked if one of their members wished to attend the remaining Parish Path Partnership Training Courses on behalf of the Town Council.

RESOLVED: that the local Access Group be asked if they wish to attend the remaining Parish Paths Partnership Training Courses.
 71. MALDON DISTRICT COUNCIL - BEST VALUE PERFORMANCE PLAN 2002

(a) Further to minute 56 of the Town Council meeting held on 5th August, 2002 members re-considered the Maldon District Council - Best Value Performance Plan 2002.

Cllr. Savage informed members that the website address should read www.upmystreet.co.uk.

Cllr. Mrs Foster expressed concern regarding the declining number of affordable homes being built in the town especially when the average age of the population was rising and more elderly people were moving to Maldon from other areas. Although noting that a number of previous private developments have included some affordable housing Cllr. Mrs. Foster felt that the proposed new developments in Spital Road should also have included such provision. It was suggested that enquiries should be made regarding the number of people in the town who are seeking affordable homes.

Concern was expressed regarding the low target levels detailed in the Performance Plan in respect of re-cycling and dog fouling issues. It was suggested that other local authorities re-cycled their waste in a more effective manner than Maldon and it was felt that, in other areas, items such as glass and plastic were also collected from homes and re-cycled. It was suggested that a letter be forwarded to Braintree District Council to enquire how their re-cycling schemes work and are funded and that a letter be forwarded to the Maldon District Council suggesting that they improve their targets for re-cycling.

RESOLVED: that (i) enquiries be made regarding the number of people in Maldon seeking affordable housing;

(ii) letters be forwarded to the Maldon District Council and Braintree District Council regarding re-cycling.

(b) Members received a report from Cllr. Prior regarding his attendance at a meeting at the Maldon District Council regarding Planning and Best Value Performance.

RESOLVED: that the report of Cllr. Prior be noted.
 72. JOINT STATEMENT OF INTENT - MALDON TOWN COUNCIL AND THE MAELDUNE TRUST

Further to minute 47.2 of the Finance and General Purposes Committee meeting held on 3rd September, 2002 members received and considered a revised copy of the Joint Statement of Intent - Maldon Town Council and The Maeldune Trust.

RESOLVED: that the revised Joint Statement of Intent - Maldon Town Council and The Maeldune Trust be approved
 73. PARISH AND TOWN PLAN GRANTS

Further to minute 49 of the Finance and General Purposes Committee meeting held on 3rd September, 2002 members received and considered a letter from the Head of Corporate Services, Maldon District Council. Members recalled that it had been suggested that it would be beneficial for all members to discuss and reflect on the different ways in which other organisations had utilised grants and to consider suitable projects for Maldon.

RESOLVED: that the information be noted.
 74. CHRISTMAS ILLUMINATIONS

Members were reminded that a new contractor would be undertaking the fixing of the Christmas illuminations this year and would be replacing a number of the decorations as some of the existing lights were found to be in a poor state of repair. It was reported that the Contractor had suggested that Christmas illuminations could be installed on lighting columns at the bottom of the town at no additional charge and that due to the problem last Christmas where the Moot Hall Christmas Tree had fallen against the Town Clock, the contractor felt that an alternative feature could be erected on the balcony at no additional charge.

Discussion ensued and the Town Clerk confirmed that the appropriate bodies would be contacted regarding the illuminations on lighting columns. It was also agreed that enquiries should be made to ascertain the proposed alternative to the Christmas Tree on the Moot Hall balcony as members felt that it should be a traditional decoration.

RESOLVED: that information be sought regarding the suggested design of the Christmas decoration to be installed on the Moot Hall balcony.
 75. PERIODIC ELECTORAL REVIEW OF ESSEX COUNTY COUNCIL

Members received and considered (a) a letter from The Boundary Committee for England regarding the Periodic Electoral Review of Essex County Council;

(b) the notes of the meeting held on 21st August, 2002 at the Council Chamber, County Hall, Chelmsford (minute 54.1 of the Town Council meeting held on 5th August, 2002 refers.

RESOLVED: that the information be noted.
 76.

 76.1
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS

Rural Services Standard 2002

Members received and considered a letter from the Rt. Hon Alun Michael, Minister for Rural Affairs and a copy of the Rural Services Standard 2002 setting out the level of access to services that people living in rural areas of England can expect for the coming year.

RESOLVED: that the information be noted.
 76.2 Parish and Town Councils to Retain a Role in Planning

Members received and considered a letter from the Office of the Deputy Prime Minister regarding the role of Parish and Town Councils in Planning.

RESOLVED: that the information be noted.
 77. A DRAFT CULTURAL STRATEGY FOR THE MALDON DISTRICT 2002 - 2007

Members received and considered a copy of the Draft Cultural Strategy for the Maldon District 2002 - 2007 from the Chief Executive, Maldon District Council.

Discussion ensued and the view was expressed that the document contained only limited information regarding the cultural organisations within Maldon but it was however pointed out that it was an overall strategy for the District.

RESOLVED: that the information be noted.
 78. LOCAL SERVICE AGREEMENTS

Members received and considered a letter and report from the Chief Executive, Maldon District Council regarding Local Service Agreements.

RESOLVED: that the information be noted.
 79. QUEEN'S GOLDEN JUBILEE AWARDS

Members received and considered a letter from the Maldon & District Council for Voluntary Service regarding the Queen's Golden Jubilee Awards.

Cllrs. Prior and Kelly declared an interest regarding this item and took no part in the discussion.

Discussion ensued and it was

RESOLVED: that the Town Council nominates the SWANS to receive a Queen's Golden Jubilee Award.
 80. AGE CONCERN - ESSEX MOBILE TOE-NAIL CUTTING SERVICE

Members received and considered letters from Heybridge Parish Council and Age Concern regarding the Age Concern Essex Mobile Toe-Nail Cutting Service which had relocated from Plantation Hall, Heybridge to Brickhouse Farm, Maldon.

The view was expressed that as Brickhouse Farm was used by many elderly people for a number of activities this was an ideal location for such a service to be undertaken however, it was suggested that a letter be forwarded to Age Concern regarding the possibility of an additional service being provided in Heybridge.

RESOLVED: that a letter be forwarded to Age Concern enquiring it they would consider holding an additional nail cutting service within Heybridge.
 81. PARISH LIAISON

Members received a letter from the Head of Corporate Services, Maldon District Council regarding a Management Update - August 2002.

RESOLVED: that the information be noted.
 82. DRAFT ESSEX SCHOOLS ORGANISATION PLAN 2002 - 2007

Further to minute 55 of the Town Council meeting held on 5th August, 2002 members received and considered a response from Neil Keylock, Manager, Planning and Admissions (Strategy), Learning Services, Essex County Council.

It was noted that the County Council had accepted some of the Town Council's comments.

RESOLVED: that the information be noted.
 83. MALDON TOWN CENTRE MANAGEMENT BOARD MEETING

Members received and considered the Notes of the Town Centre Management Board meeting held on 14th August, 2002.

RESOLVED: that the information be noted.
 84.



 84.1



 84.2



 84.3
MINUTES / NOTES FROM OUTSIDE ORGANISATIONS

Members received and considered the minutes / notes of meetings of the following organisations:

Friends of the Prom - 22nd July, 2002

RESOLVED: that the information be noted.

Maldon District Heritage & Museums Group - 19th August, 2002

RESOLVED: that the information be noted.

Maldon Carnival Association - 11th September, 2002

RESOLVED: that the information be noted.
Meeting closed at 9.05 p.m.

Councillor Peter Roberts

Mayor of Maldon

Signed…………………………………………… Date……………………………….



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