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MINUTES OF THE ENVIRONMENT COMMITTEE MEETING
HELD ON TUESDAY 17th FEBRUARY, 2003 AT 7.30 P.M.
IN THE CONFERENCE ROOM, TOWN HALL.
Amendments.

PRESENT: Chairman: Cllr. Mrs. S. Riesebeck
Councillors: Mrs. M. Curtis (Deputy Mayor), Mrs. M. Game,
W. Prior, S. Savage and J. Swallow.
Representatives: Mrs. G. Coppen, Maldon & Heybridge Horticultural Society.
In Attendance: The Town Clerk.
 72. APOLOGIES FOR ABSENCE

There were no apologies for absence.
 73. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING HELD ON 12TH JANUARY, 2004

RESOLVED: that the minutes of the Environment Committee meeting held on 12 January, 2004 be approved and signed as a correct record.
 74.

 74.1
ALLOTMENTS

Financial Statement of Accounts

Members received and considered a report indicating that £7,427.08 remained in the allotment account for this financial year.

RESOLVED: that the financial report be noted.
 74.2 Brickhouse Farm - Clearance of Rubble

Further to minute 61.3.a. of the Environment Committee meeting held on 12th January, 2004, circulated at the meeting were copies of the notes of the site meeting held on Saturday 14th February, 2004.

Discussion ensued regarding the matters considered at the site meeting including removal of the remaining stones, emptying the communal compost bins, creation of a new allotment, installation of a new lock for the gate and possible tenancy of the area just inside the gate.

With regard to the suggestion that the combination padlock be replaced with a padlock and key arrangement, members agreed that tenants should be requested to pay a deposit for the key and in this respect, although agreeing in principle to the idea, decided that costings should be obtained for further consideration.

RESOLVED: that (a) additional skip/s be hired and the services of the Parks Department, Maldon District Council employed to remove the stones and empty the communal compost bins;

(b) a notice be placed on the Notice Boards advising of the Green Refuse collection service provided by the District Council;

(c) a new allotment be created beyond the communal compost bins;

(d) costings be obtained regarding the purchase of a padlock with additional keys for all allotment tenants;

(e) the Scouts, Brickhouse Farm be contacted to ascertain if they would be interested in cultivating the area on the right hand side of the entrance gate.
 74.3 Comments from the Maldon and Heybridge Horticultural Society

Mrs. Coppen expressed the view that members had covered all the items of concern at Brickhouse Farm allotment site and she had no further comments to make.
 75. MALDON IN BLOOM WORKING PARTY MEETING HELD ON 4TH FEBRUARY, 2004

Members received and considered the notes of the Maldon in Bloom Working Party meeting held on 4th February, 2004. Cllr. Savage, as Vice-Chairman of the Working Party, presented the minutes.

Note 4 - Improvements to West Square

Circulated at the meeting was a letter from Mr. R. Scrimgeour, Conservation Officer, Maldon District Council stating that, in view of the fact that this project had been transferred to him as a result of Nigel Cowlin leaving the District Council, he would be undertaking negotiations to relocate the existing town sign and had cancelled the input of Sarah Green from the Essex County Council.

Cllr. Savage also made reference to mis-matching bollards within the town centre and reported that this matter had been raised at the Road Safety Working Party meeting held on 16 February, 2004 where it was agreed that no further action should be taken.

Note 6.c - Poets Estate Residents' Association

The Town Clerk reported that the subject of a Licence to Plant had been discussed with the Essex County Council who had stated that, if an application was to be submitted for more than one area, it would be beneficial if the Town Council, being a statutory authority, submitted the application on behalf of the Residents' Association. Members agreed that this course of action should be undertaken.

Note 8 - Any Other Business

Cllr. Savage reported that he wanted "for the benefit of new members" to be added to the last sentence of the note.

RESOLVED: that (a) the application for "Licence to Plant" be forwarded to the Poets' Estate Residents' Association so that they can identify the areas they wish to plant prior to the Town Council submitting the application on their behalf;

(b) the notes of the Maldon in Bloom Working Party meeting held on 4th February, 2004 be approved.
 76.

 76.1
AMENITY AREAS

Maldon Youth Council

The Youth Council at their meeting held on 13 January, 2004 were of the opinion that there was a need for a dog bin and litter bin to be installed at Longship Way. In this respect they had suggested that the provision of a litter bin be financed from the Youth Council budget and they requested that the Town Council consider the purchase of a dog bin.

It was noted that approximate costs to provide and install bins would be:

Litter Bin   £220.00
Dog Bin     £259.00

Discussion ensued regarding this matter during which reference was made to the fact that the Youth Council had raised this issue on a number of occasions but in accordance with Standing Order 33 it had not been possible to refer it back to the Committee until now.

RECOMMENDED: that the request of the Youth Council be acceded to and a litter bin be financed from the Youth Council budget and the Town Council provide a dog bin; the siting of these bins to be discussed with members of the Youth Council.
(Local Government Act 1983, ss5.6)
 76.2 Entrance to Houses

Members received and considered a report circulated at the meeting arising from a complaint that had been received regarding vehicles parking on Town Council owned land. Also available at the meeting were photographs that had been taken by District Councillor Kelly, showing a vehicle parked in the location in question.

Members were requested to consider whether any action should be taken to prevent vehicles from driving and parking on the grass amenity area. Discussion ensued and it was

RECOMMENDED: that a letter be sent to the residents of 2, 4, 6, 8 and 10 Longship Way informing them that it had been noticed that vehicles were parking on the Town Council owned amenity area; accordingly it would be appreciated if they and visitors could avoid using this area for parking and in this respect the situation would continue to be monitored.
 76.3 Tennyson Road Amenity Area

Further to minutes of previous meetings, members received and considered the report of the Town Clerk regarding the Tennyson Road Amenity Area.

The report indicated that planning permission had now been received for the installation of a gate at the entrance to the amenity area and for the change of use of the land. It was also reported that, in accordance with the transfer document, the consent of the District Council had to be sought for the change of use of the land. Notification had subsequently been received that the District Council had no objection to the disposal of the land providing that any profit made from the sale be used to enhance other areas of open space in Maldon. In this respect it was suggested that any money received from the sale could be used to enhance St. Peters Churchyard.

Members were of the opinion that the land should be disposed of to interested adjoining residents and in this respect it was agreed that only the area owned by the Town Council could be sold. With regard to the other area, conveyances would have to be drawn up stating that, if in the future an owner for the land were to come forward, the land would have to be transferred back to them. However after the land had been maintained for 12 years, possessory title could be obtained.

It was suggested that a further letter be forwarded to the owners of the adjoining properties to ascertain who would be interested in incorporating the land into their gardens and advising that the Council area would cost in the region of £30 per sq. metre as stated by the District Valuer.

RECOMMENDED: that (a) a letter be forwarded to the owners of the adjoining properties to ascertain details of those who would be interested in incorporating an area of the Tennyson Road amenity land into their garden;

(b) no further action be taken at present regarding the installation of a gate to the area.
 77. WORLD ENVIRONMENT DAY

Further to minute 33 of the Environment Committee meeting held on 9th August, 2003 members were reminded that it had been agreed at that meeting that consideration of the Town Council's involvement in the Environment Agency's World Environment Day on 4th June, 2004 should be deferred until this meeting although it had been suggested that a litter pick could be organised around Footpath No. 1 and the Safeway Store.

Members agreed with this suggestion and it was:

RECOMMENDED: that (a) a community clean up of Footpath No. 1 and the area of Safeway Store be undertaken on 4th June, 2004 as part of World Environment Day;

(b) the District Council be asked to provide litter pick tools and plastic sacks etc.
 78. PARISH PATHS PARTNERSHIP (P3): GRANT CLAIM FOR YEAR ENDING 31ST MARCH, 2004

Further to minute 47 of the Environment Committee meeting held on 17th November, 2004 members were asked to consider potential activities which could be undertaken in regard to Parish Footpaths and funded by the P3 Scheme during the 2004/05 year.

The Chairman, as Parish Paths Representative, said that at this stage it was not possible to envisage what works would be required as a survey of the parish paths had not been completed. She stated that together with Cllr. Savage she had walked footpaths 43, 21, 22 and part of 40 on Saturday 14th February. It was noticed that there appeared to be waymarker finger posts missing and in some areas it was difficult to ascertain the direction of the footpath. The following comments were made regarding the footpaths walked:

No. 22 - the farmer has ploughed the field up to the edge and the footpath needs to be re-instated.

No. 43 - undergrowth is covering part of the footpath at South House Chase;

No. 40 - a gate needs to be installed at the end of the access road to the civic amenity site to prevent motorcycles etc. gaining access to the sea wall.

From the Delph Ditch to the Boating Lake there is no access for the disabled and there is also a lot of rubbish; it was felt that this matter could be discussed with the Friends of the Prom.

The Chairman also referred to footpath No. 1, Fambridge Road to Spital Road, stating that the ditch that runs behind the Industrial Estate is blocked and full of rubbish. She referred to the fact that there seems to be some discrepancy as to the ownership of this area and it was suggested that the Essex County Council Rights of Way Officer be requested to make enquiries.

RECOMMENDED: that (a) the Rights of Way Officer, Essex County Council be contacted about the concerns with regard to the blocked ditch at footpath No. 1 and the installation of a gate on footpath No. 40 at the end of the road leading to the Civic Amenity Site;

(b) (i) the subject of footpath No. 40 and access from the Delph Ditch to the Boating Lake be discussed with the Friends of the Prom;

(ii) the access to the footpath from the Civic Amenity site road be discussed with the Maldon District Council, as landowners, and the Friends of the Prom with details being forwarded to the P3 Officer, Essex County Council;
(Amended 22 March 2004 minute 84 refers)


(c) the report of Cllr. Mrs. Riesebeck be noted and a full report regarding the remaining footpaths be submitted to a future meeting.
 79. WARE POND

Further to minute 52 of the Environment Committee meeting held on 17 November, 2003 members considered the following matters -
 79.1 Scheduled Monument

Members received and considered the response from English Heritage regarding the proposed designation of the Ware Pond as a Scheduled Monument and noted that it was unlikely that the pond could be considered for such designation. It was however, suggested that the County Sites and Monuments Record, Essex County Council be viewed and Adrian Gascoyne, Heritage Advice Section be contacted to ascertain if there is any further advice or assistance which may be given to the Town Council.

RECOMMENDED: that the letter from English Heritage be noted and further advice be sought from the County Sites and Monuments Record Department and the Heritage Advice Section, Essex County Council.
 79.2 Local Nature Reserve

Cllr. Savage reported on the up-to-date situation regarding the possible designation of the Ware Pond as a Local Nature Reserve. He said that he had been in touch with English Nature and normally, because of the size of the Ware Pond, it would not be possible to obtain classification as a Nature Reserve. However, further investigations may result in it being so designated. Such investigations now revolve around the depth of the water and where it comes from and an analysis of the water was awaited. If it could be proved that it is 'ancient water' then the Ware Pond could be designated as a Nature Reserve. This may however be a long process.

RECOMMENDED: that Cllr. Savage keeps the Committee informed regarding his findings.
 80. NEW KERBSIDE RECYCLING SERVICE

Members received and considered a letter from the Waste Management Officer, Maldon District Council regarding the launch of a Kerbside Recycling Service for the collection of green waste. It was noted that the introductory price for the lease of a green wheelie bin would be £30 for the first year. Reference was made to the fact that some other authorities provided this service free of charge. It was suggested that investigations be undertaken to ascertain why green sacks cannot be collected at the same time as the green wheelie bins.

RECOMMENDED: that a letter be sent to the Waste Management Officer, Maldon District Council enquiring as to whether it would be possible for green sacks to be collected from properties at the same time as the green wheelie bins are emptied.
 81. GLASS RECYCLING BANK - MALDON CONSTITUTIONAL CLUB

Cllr. Mrs. M. Game declared a personal and prejudicial interest in this item and left the meeting.

Members received and considered a letter from the Waste Management Officer, Maldon District Council regarding a proposal to install a glass recycling bank at the Constitutional Club, Fambridge Road, Maldon.

Discussion ensued regarding this matter during which concern was expressed regarding the congestion that would be caused if the bank would have to be emptied in Fambridge Road. It was felt additional information was required as to the size of the bank, how it would be moved and exactly where it would be emptied in Fambridge Road.

RECOMMENDED: that the Waste Management Officer, Maldon District Council be asked to supply additional information regarding the size of the bank, how it would be moved and location for collection in Fambridge Road.

Cllr. Mrs. Game returned to the meeting
 82. QUESTIONS FROM THE PRESS AND PUBLIC

There were no questions from the press and public.
   The meeting closed at 8.28 p.m.

Councillor Mrs. S. Riesebeck
Chairman

Signed …………………………………..Date…………………………….



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