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MINUTES OF THE ENVIRONMENT COMMITTEE MEETING
HELD ON MONDAY 22nd MARCH, 2004 AT 7.30 P.M.
IN THE CONFERENCE ROOM, TOWN HALL.
Amendments.

PRESENT: Chairman: Cllr. Mrs. S. Riesebeck
Vice-Chairman: Cllr. M. Bentley
Councillors: Mrs. M. Curtis (Deputy Mayor), Mrs. M. Game,
W. Prior, S. Savage, K. Smith (Town Mayor) and J. Swallow.
Representatives: Mr. S. McPherson (Maldon and Heybridge Horticultural Society).
In Attendance: The Town Clerk.
 83. APOLOGIES FOR ABSENCE

There were no apologies for absence.
 84. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING HELD ON 17TH FEBRUARY, 2004

Members received and considered the minutes of the Environment Committee meeting held on 17th February, 2004.

Minute 76.3 - Tennyson Road Amenity Area

In answer to a question from Cllr. Savage, the Town Clerk informed members that, as minute 76.3 was a recommendation, letters would not be sent until after the Council meeting on 5th April.

Minute 78 - Parish Paths Partnership (P3): Grant Claim For Year Ending 31st March, 2004

Cllr. Savage said that with regard to Footpath No. 40 there was no reference in the minute to the fact that the access to the section of the footpath to the Promenade from the civic amenity site road is blocked because of dumped rubbish etc and he suggested that this matter should be referred back to P3. The Chairman suggested that it might be beneficial for the matter to be discussed with the Maldon District Council, as landowners, and the Friends of the Prom prior to contacting the P3 Officer, Essex County Council.

Minute 81 - Glass Recycling Bank - Maldon Constitutional Club

Cllr. Savage enquired if there had been any additional information received regarding the siting of a glass recycling bank at the Constitutional Club. The Town Clerk reported that, although this minute was a recommendation, the Waste Management Officer, Maldon District Council had contacted the office to say that the Constitutional Club were employing the services of a private contractor so the views of the Town Council were no longer required.

RESOLVED: that (a) minute 78 recommendation (b) be amended to:

(i) the subject of footpath No. 40 and access from the Delph Ditch to the Boating Lake be discussed with the Friends of the Prom;

(ii) the access to the footpath from the Civic Amenity site road be discussed with the Maldon District Council, as landowners, and the Friends of the Prom with details being forwarded to the P3 Officer, Essex County Council;

(b) in all other respects the minutes of the Environment Committee meeting held on 17th February, 2004 be approved and signed as a correct record.
 85.

 85.1
ALLOTMENTS

Allotment Inspection

Members received and considered the following report of Cllr. Prior regarding an allotment inspection undertaken during the weekend of 13th - 14th March, 2004

Maldon Hall Site
  
Gates and Posts OK
Signage Good - Signage faded and needs replacing
Main Footpaths Rutted
Plot Markers OK
Car park area OK
Bypass boundary hedge OK
Water tanks OK
  
Plots
Coppiced area to be monitored
  
   Warwick Crescent

Whilst visiting the site an approach was made regarding the ownership of the ditch behind the rear boundary hedge as it appeared to contain a large amount of debris.
  
Approach Track Muddy but the grass has been cut
Boundary hedge OK
Signage OK on gate - Signage to be replaced on the notice board
Gate OK
Water tanks OK
  
Plots
10B Weedy, some work required -Plot to be monitored
9B Weedy -Plot to be monitored
6B Brambles on plot - New tenant
6A Weedy -Plot to be monitored
   Brickhouse Farm
  
Gates OK
Signage To be replaced as faded
Fences OK
Footpath Good but should be monitored for weeds
Compost bin Full - broken at the base. Members noted that this was to be cleared by the Maldon District Council Parks Department in the near future. (minute 74.2 of the Environment Committee meeting held on 17th February, 2004 refers)
Water tanks OK
  
Plots
1 Weedy - Plot to be monitored
6 Weedy - Plot to be monitored
12 Needed work to be undertaken - Plot to be monitored
  
With regard to Maldon Hall and the coppiced area, Cllr. Prior reported that he had seen some of the tenants who had expressed concern that if the area was not monitored it could revert to being overgrown and covered in weeds.

Reference was made to Warwick Crescent and the ditch behind the rear boundary hedge and it was suggested that a letter be forwarded to Moat Housing Association expressing concern about the accumulation of rubbish in this location which could encourage vermin and asking them if letters could be forwarded to the tenants of the properties reminding them of the green waste collection.

RESOLVED: that (a) a letter be forwarded to Moat Housing Association expressing concern about the accumulation of rubbish in the ditch behind the rear boundary hedge at the Warwick Crescent Allotment site and asking them to forward letters to the tenants of the properties reminding them of the green waste collection;

(b) the action recommended in the report be undertaken and in all other respects the report be noted.
 85.2 Financial Statement of Accounts

Members received and considered a report indicating that £7,354.25 remained in the allotment account for this financial year.

In answer to questions the Town Clerk reported that the bank fee in respect of the uncleared cheque had been paid by the tenant and the Essex & Suffolk Water account was in respect of the Maldon Hall allotment site which is located at St. Giles Crescent. Cllr. Prior said that the repair to the water tank, Maldon Hall, had resulted from it being hit by a vehicle reversing.

RESOLVED: that the financial report be noted.
 85.2.1 Outstanding Invoice

The Chairman reported receipt of correspondence from the District Council regarding an outstanding invoice in respect of damage which was incurred to the alarm system at Brick House Farm when the hard surface had been installed at the allotment site last year. The Town Clerk explained that whilst the contractor was surfacing the pathway at the allotment site part of the digger had pulled the alarm wires down in the car park resulting in the District Council having to undertake repair works. The contractor undertaking the work on behalf of the Town Council was aware that he was responsible for the repairs to the alarm system but was disputing the amount of costs involved. Despite regular correspondence taking place throughout the year between all the parties involved the situation had not been rectified.

RESOLVED: that legal advice be sought regarding this matter and the District Council be informed of the action that is being taken.
 85.3 Brickhouse Farm - Padlock and Keys

Further to minute 74.2(d) of the Environment Committee meeting held on 17th February, 2004 members were informed that the cost of a new padlock and 20 keys for the entrance gate would be approximately £80.00.

Members recalled that it was suggested at the site meeting held on Saturday 14th February between members of the Town Council and allotment tenants that a refundable deposit of £5.00 per key be charged to tenants. The view was expressed that there should be a few spare keys in case tenants lost them and it was

RESOLVED: that (a) a new padlock and 25 keys be purchased for the entrance gate to the Brickhouse Farm allotment site;

(b) tenants be charged a refundable £5.00 deposit for the supply of a padlock key.
 85.4 Comments from the Maldon and Heybridge Horticultural Society (MHHS)

Mr. McPherson had no comments to make and left the meeting.
 86.

 86.1
MALDON IN BLOOM

Maldon in Bloom Working Party Meeting held on 3rd March, 2004

Members received and considered the notes of the Maldon in Bloom Working Party meeting held on 3rd March, 2004.

Cllr. Savage, as Vice-Chairman of the Working Party, presented the notes of the meeting and stated that weeds in pavements etc. were one of the main concerns.

During the discussions that ensued it was suggested that appropriate national chain stores should be approached, such as Iceland, as there were a number of gaps within the High Street where the introduction of hanging baskets could make an improvement. It was also suggested that the out of town retailers be approached to ask them to become involved in Maldon in Bloom and Cllr. Savage said he would raise this at the next Working Party meeting. He also said that more hanging baskets than previously had been requested this year.

Reference was made to Note 7b - Improvement to West Square and Cllr. Mrs. Riesebeck enquired as to the intended height of the planters. The Town Clerk reported that the Conservation Officer had stipulated that these should not be too high and a site meeting was to take place shortly at which the Conservation Officer, Sue Finch, Parks Department, and a representative of the office staff would meet with a contractor to discuss the proposal. Plans regarding the planters and the refurbishment of the town sign would be submitted to members prior to a planning application being submitted by the Town Council. The Town Clerk said that a letter was awaited from the Essex County Council confirming that any expenditure incurred on this project would be reimbursed by the Essex County Council.

RESOLVED: that (a) the Working Party consider approaching the national chain stores within the town and out of town retail stores inviting them to become involved in Maldon in Bloom;

(b) in all other respects the notes of the Maldon in Bloom Working Party meeting held on 3rd March, 2004 be approved.
 86.2 Maldon in Bloom Estimate Head

Further to minute 50 of the Environment Committee meeting held on 17th November, 2004 members discussed the remaining funds in the Maldon in Bloom Estimate Head. It was reported that all the budget had now been allocated but the printing of the leaflets may not be completed prior to the end of the financial year. In view of this it was

RECOMMENDED: that, if the invoice for printing the Maldon in Bloom leaflet is not received prior to the end of the financial year, a sum of £337 be carried over to 2004/05.
 87. WORLD ENVIRONMENT DAY - 4TH JUNE, 2004

Further to minute 77 of the Environment Committee meeting held on 17th February, 2004 members received and considered a response from the Waste Management Officer, Maldon District Council confirming that they would be able to supply up to 30 litter pickers and 200 sacks for a community clean-up around Footpath No.1 and the Safeway Store for World Environment Day. The response also requested details of where the litter would be left to enable collection to be arranged.

It was noted that 4th June, 2004 was a Friday and it was agreed that it would be preferable to undertake the litter pick on Saturday, 5th June, 2004 when more members of the community were available. The Chairman suggested that those taking part should meet at the West Maldon Community Centre at 10.00 a.m. and the litter pick take place on footpath No. 1 from the Community Centre to the Safeway Store. As much publicity as possible should be given to the event, including the press and local radio and letters inviting people to participate should be sent to the Youth Council, Safeway and the West Maldon Community Association.

RECOMMENDED: that (a) the Town Council takes part in the World Environment Day by litter picking footpath No. 1 from West Maldon Community Centre to Safeway Store, commencing at 10.00 a.m. on Saturday 5th June, 2004;

(b) the District Council be asked to supply a box of sacks and 30 litter pickers and they be asked to collect the litter from an area in the vicinity of the Safeway Store;

(c) as much publicity be given to the event as possible including distribution of posters, contacting local radio and newspapers;

(d) letters be forwarded to the Youth Council, Safeway and the West Maldon Community Centre inviting people to participate;

(e) an item regarding the event be included on the Agenda for the Town Council meeting on 5th April, 2004.
 88. TREE WARDENS

Members were informed that the number of participating Tree Wardens for Maldon had depleted and the current Tree Wardens were:

      Mrs. Jackie Good
      Cllr. Mike Bentley
      Mrs. Glenda Elmore

Cllr. Bentley said that he did not do anything at present as a Tree Warden but he felt it was important to have Wardens who parade their patch to ensure that trees are not being damaged etc. It was noted that at present Mrs. Jackie Good produces the reports regarding tree matters for the Planning Committee. Reference was made to the fact that being a Tree Warden in a town is different than in a Parish where there are often more woods etc; however, it was felt that a press release should be issued inviting people to become Tree Wardens. Cllr. Savage said that, provided that there was guidance and training, he would be prepared to become a Tree Warden.

RECOMMENDED: that (a) a press release be issued inviting people to become Tree Wardens;

(b) Cllr. Savage becomes a Tree Warden and the appropriate information be forwarded to him.
 89. QUESTIONS FROM THE PRESS AND PUBLIC

There were no questions from the press or public.
   The meeting closed at 8.07 p.m.

Councillor Sharon Riesebeck

Signed…………………………………………Date ……………………………….



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