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MINUTES OF THE TOWN COUNCIL MEETING
HELD ON MONDAY 27th OCTOBER, 2003 AT 7.30 P.M.
IN THE CONFERENCE ROOM, TOWN HALL.
Amendments.

PRESENT: Town Mayor: Cllr. K. Smith
Deputy Mayor: Cllr. Mrs. M. Curtis
Councillors: M. Bentley, Mrs. M. Game, T. Matthams,
W. Prior, Mrs. S. Riesebeck, S. Savage,
T. Shrimpton, J. Swallow and Mrs. E. Williams.
In Attendance: District Councillor Mrs. B. Keighley, Mr. B. Skingley (Basin Heartwatch), the Town Clerk, Mace Bearer, Administrative Assistant, one member of the press and four members of the public.
   The Mayor welcomed Mr. Brian Skingley - Basin Heartwatch and District Councillor Mrs. Keighley to the meeting.
 87. APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs. Mackenzie and Moss.
 88. APPOINTMENT OF DEPUTY TOWN MAYOR

Cllr. Mrs. Curtis was proposed by Cllr. Mrs. Riesebeck and seconded by Cllr. Bentley.

Cllr. Prior was proposed by Cllr. Savage and seconded by Cllr. Swallow.

A secret ballot was requested and it was

RESOLVED: that Cllr. Mrs. Curtis be appointed Deputy Town Mayor for the remainder of the municipal year.
 89. BASIN HEARTWATCH

Members received a presentation from Mr Brian Skingley regarding Basin Heartwatch.

Mr. Skingley informed members that Basin Heartwatch was a voluntary first response team which had been operating in Heybridge since 1st May, 2002. The volunteers had been trained by the Essex Ambulance Service to provide essential life saving and patient care before the arrival of an Ambulance. Since the operation had commenced the volunteers had attended over 80 incidents in the Heybridge vicinity.

The purpose of this presentation was to gain the Town Council's support with regard to the creation of a new First Response group in Maldon. Funding support for the new group had been promised from the British Heart Foundation, the Primary Care Trust and private funding which would cover the capital costs but additional support was required. A plan for the proposed Maldon group was in place and it was anticipated that the new group would be formed by January, 2004.

Mr Skingley informed members that a Public Meeting was to be held on 1st December, 2003 in the Town Hall and he asked members for any practical ideas on the best ways of promoting this meeting. Suggestions included posters, radio announcements on Essex Radio and Dream FM and the Maldon Tourist Information Centre events calendar which is distributed throughout the County. It was hoped that the Public Meeting would attract more people who could be trained as volunteers and would be willing to commit periods of time throughout the week to enable the group to function in Maldon. It was noted that volunteers must be over the age of twenty one and be car users.

The Mayor thanked Mr. Skingley for his interesting presentation and said that he felt that Heartwatch was a good idea which would be valuable to the local community.

Mr Skingley and three members of the public left the meeting.
 88. MINUTES OF THE TOWN COUNCIL MEETING HELD ON 15TH SEPTEMBER, 2003

Members received and considered the minutes of the Town Council meeting held on 15th September, 2003.

RESOLVED: that the minutes of the Town Council meeting held on 15th September, 2003 be approved and signed as a correct record.
 89. MAYOR'S ANNOUNCEMENTS

Members received and considered a list of functions attended by the Mayor since the Town Council meeting held on 15th September, 2003.

The Mayor stated that the Plume Presentation Evening had been interesting and that he had attended a Charity Gala Night in Sussex where the L. Ron Hubbard Foundation had presented over £30,000 to local charities.

The Mayor informed members that a letter had been received from Inspector Jacobs, Essex Police regarding the nomination of members to serve on Maldon District Crime Reduction Panel and inviting them to attend a meeting being held on 16th December, 2003. It was noted that this matter would be discussed in conjunction with agenda item 9.5.

In response to a request from the Mayor, Cllrs. Mrs Curtis, Mrs. Game, Mrs. Riesebeck, Savage and Mrs. Williams volunteered to help at the Saturday afternoon cinema to be held in the Town Hall on 1st November, 2003.

RESOLVED: that (a) Cllrs. Mrs. Curtis, Mrs. Game, Mrs. Riesebeck, Savage and Mrs. Williams assist at the Saturday afternoon cinema on Saturday, 1st November, 2003;

(b) the list of functions attended by the Mayor be noted.
 90.

 90.1
MINUTES / NOTES OF COMMITTEE MEETINGS

Notes of the Planning Committee meeting held on 17th September, 2003

RESOLVED: that the notes of the Planning Committee meeting held on 17th September, 2003 be approved as a correct record.
 90.2 Minutes of the Planning Committee meeting held on 29th September, 2003

RESOLVED: that the minutes of the Planning Committee meeting held on 29th September, 2003 be approved as a correct record.
 90.3 Minutes of the Environment Committee meeting held on 6th October, 2003

Minute 36.2 - Update on the Ware Pond
Cllr. Savage referred to minute 36.2 and said that his interest in the Ware Pond was as a Ward member and he felt this should be recorded in the minutes. The Chairman stated that she felt this was unnecessary and that the minutes should stand as presented.

Minute 37 - Provision of Activities for Youths in Maldon
Cllr. Bentley stated that he had not been present at this meeting but, as a member of the Maldon Crime Reduction Panel, he reported that the Panel had discussed at length the provision of activities for youths. Representatives of Maldon Police and the Crime Prevention Officer were of the opinion that a Skateboard Park would not be the ideal solution. He explained that problems had occurred in other towns within the District which had Skateboard Parks and it was felt that the Chelmsford Park was only a success as it was situated in aprominent location close to a busy road. The Panel felt that the preferred solution would be to provide a place where youths could congregate in the dry.

Minute 40.2 - Location of Salt Bins in Maldon
Members were informed that the location of the salt bin at Hythe Quay should be amended to read, "The Hythe, near the junction with Church Street".

RESOLVED: that (a) Minute 40.2 be amended to read, "The Hythe, near the junction with Church Street".

(b) in all other respects the minutes of the Environment Committee meeting held on 6th October, 2003 be approved as a correct record.
 90.4 Minutes of the Planning Committee meeting held on 13th October, 2003

RESOLVED: that the minutes of the Planning Committee meeting held on 13th October, 2003 be approved as a correct record.
 90.5 Minutes of the Finance and General Purposes Committee meeting held on 15th October, 2003

RESOLVED: that the minutes of the Finance and General Purposes Committee meeting held on 15th October, 2003 be approved as a correct record.
 90.6 Notes of the Maldon Youth Council meeting held on 23rd September, 2003

RESOLVED: that the notes of the Maldon Youth Council meeting held on 23rd September, 2003 be approved.
 91.

 91.1
APPOINTMENT OF MEMBERS TO SERVE ON COMMITTEES

Finance & General Purposes Committee

Due to the resignation of Mrs. Foster members considered the appointment of a member to serve on the Committee for the remainder of the municipal year.

The Town Clerk advised members that as Cllr. Mrs. Curtis had been elected Deputy Mayor it was necessary to appointment another member to serve on the committee. It was suggested that the appointment of a second member be deferred until after new Councillors had taken office.

The Deputy Mayor stated that there would also be a vacancy on the Environment Committee and in response the Town Clerk advised that this would be considered at the Town Council meeting to be held on 15th December, 2003.

RESOLVED: that (a) Cllr. I. Mackenzie be appointed to serve on the Finance and General Purposes Committee for the remainder of the municipal year.

(b) the remaining appointment to the committee be deferred until the Town Council meeting to be held on 15th December, 2003.
 91.2 Planning Committee

Due to the resignation of Mrs. Foster members considered the appointment of a member to serve on the Committee for the remainder of the municipal year.

The Town Clerk stated that it was necessary to appoint another member to this committee due to Cllr. Mrs Curtis being appointed Deputy Mayor and it was suggested that one appointment should be deferred until the Town Council meeting to be held on 15th December, 2003.

RESOLVED: that (a) Cllr. Mackenzie be appointed to serve on the Planning Committee for the remainder of the municipal year;

(b) that the remaining appointment to the committee be considered at the Town Council meeting to be held on 15th December, 2003.
 92.

 92.1
APPOINTMENT OF MEMBERS TO SERVE ON WORKING PARTIES

Maldon Youth Council

Due to the resignation of Mrs. Foster members considered the appointment of a member to serve on the Maldon Youth Council Working Party for the remainder of the municipal year.

RESOLVED: that Cllr. Mrs. Game serves on the Maldon Youth Council Working Party for the remainder of the municipal year.
 92.2 Cinema Working Party

Due to the resignation of Mrs. Foster members considered the appointment of a member to serve on the Cinema Working Party for the remainder of the municipal year.

It was suggested that this appointment be deferred until the Town Council meeting to be held on 15th December, 2003.

RESOLVED: that the appointment of a member to serve upon the Cinema Working Party be deferred until the Town Council meeting to be held on 15th December, 2003.
 93.

 93.1
APPOINTMENT OF MEMBERS TO REPRESENT THE TOWN COUNCIL ON:

Anti-Social Behaviour Sub Group

Due to the resignation of Mrs. Foster members considered the appointment of a member to attend meetings of the Anti-Social Behaviour Sub Group for the remainder of the municipal year.

RESOLVED: that Cllr. Shrimpton be appointed to represent the Town Council at meetings of the Anti-Social Behaviour Sub Group.
 93.2 Essex Association of Local Councils - Maldon District

Due to the resignation of Mrs. Foster and Mr. Roberts members considered the appointment of two members to attend meetings of the Essex Association of Local Councils - Maldon District for the remainder of the municipal year.

RESOLVED: that Cllrs. Mrs Game and Mrs. Williams be appointed to represent the Town Council at meetings of the Essex Association of Local Councils - Maldon District for the remainder of the municipal year.
 93.3 Joseph Henry Unwin Trust

Due to the resignation of Mr. Roberts members considered the appointment of a Trustee to serve on the Joseph Henry Unwin Trust until 17th December, 2004 when the current term of office expires. Members were informed that this Trust, set up in 1919, had a small amount of money available to help the sick and needy.

RESOLVED: that Cllr. Mrs. Williams be appointed as Trustee of the Joseph Henry Unwin Trust.
 93.4 Maeldune Trust - Trustee

Members were informed that in accordance with the original documents drawn up in respect of the Maeldune Centre the Town Council had to appoint two Trustees to serve upon the Trust. Due to the resignation of Mr. Roberts members considered the appointment of a member to serve as a Trustee on the Maeldune Trust.

RESOLVED: that Cllr. Mrs. Williams serves as a Trustee of the Maeldune Trust.
 93.5 Maldon District Crime Reduction Panel

Due to the resignation of Mrs. Foster members considered the appointment of a member to represent the Town Council at meetings of the Maldon District Crime Reduction Panel for the remainder of the municipal year.

RESOLVED: that Cllr. Mrs. Riesebeck be appointed to represent the Town Council at meetings of the Maldon District Crime Reduction Panel for the remainder of the municipal year.
 93.6 Maldon Twinning Association

Due to the resignation of Mrs. Foster and Mr. Roberts members considered the appointment of two members to serve on the Maldon Twinning Association for the remainder of the municipal year.

RESOLVED: that the Maldon Twinning Association be informed that Cllrs. Mrs. Game, Prior and Mrs. Williams wish to represent the Town Council at their meetings.
 93.7 Wentworth Primary School Governor

Due to the resignation of Mr. Roberts members considered the appointment of a member to serve as a School Governor at the Wentworth Primary School until January, 2006.

Members were informed that there was new legislation (School Governance (Constitution) (England) Regulations 2003) concerning the appointment of school governors. This does not provide for a parish or town council to nominate a primary school governor, the local education authority and the governing body select a community representative who could be a local councillor. This legislation came into effect on 1st September, 2003 and clarification regarding this appointment had been sought from Wentworth Primary School who had stated that they would be considering this matter at their next meeting of the School Governors.

RESOLVED: that the matter be deferred until further information regarding the appointment of a school governor has been received from Wentworth Primary School.
 94. REMEMBRANCE SUNDAY WORKING PARTY

a. Members received and considered the notes of the Remembrance Sunday Working Party meeting held on 7th October, 2003.

b. Members were informed that the Remembrance Sunday Wreath Laying Ceremony would be held on Sunday, 9th November, 2003 at the War Memorial, High Street, Maldon and members were requested to be in attendance and advised that robes would be available at the Moot Hall from 9.30 a.m.

RESOLVED: that (a) the notes of the Remembrance Sunday Working Party meeting held on 7th October, 2003 be noted;

(b) the information regarding the Remembrance Sunday Wreath Laying Ceremony at the War Memorial, High Street on the 9th November, 2003 be noted.
 95. TENNYSON ROAD AMENITY AREA

Further to minute 39 of the Environment Committee meeting held on 6th October, 2003 members were informed that, to complete the planning application for change of use of the amenity area and to comply with the planning legislation, (Town and Country Planning Act 1990 - Certificates under Section 65) it was necessary for a public notice regarding ownership of the land and detailing the Town Council's proposals for the site to be placed in the local press not less than 21 days before the application was to be submitted. In this respect members considered placing a Public Notice in the Maldon and Burnham Standard at an approximate cost of £180.

The Town Clerk advised that this requirement was in respect of the section of the amenity area which the Town Council did not own.

RESOLVED: that a Public Notice regarding the ownership and detailing the Town Council's proposals for the Tennyson Road amenity area be placed in the local press for the approximate cost of £180.
 96. MARINE LAKE WORKING GROUP

Further to minute 74 of the Town Council meeting held on 15th September, 2003 members received a report from Cllr. Swallow regarding the attendance of Cllrs. Savage, Smith and Swallow at the meeting with the Marine Lake Working Group held on 20th October, 2003.

The report indicated that many differing views and options had been discussed during the meeting with regard to the future of the Lake but the general opinion was that all possible action should be undertaken to keep the Marine Lake open to the public and in an unspoilt condition.

A member suggested that the quality of the water from the River Blackwater had deteriorated and this was causing problems to the Marine Lake.

Discussion ensued and it was

RESOLVED: that a letter be forwarded to the Marine Lake Working Group, Maldon District Council stating that the Town Council fully supports the District Council in all its efforts to maintain the Marine Lake as it used to be.
 97.

 97.1
ATTENDANCE AT MEETINGS

Reports from Cllr. Prior

Members received verbal reports from Cllr. Prior regarding his attendance at the following meetings:

a.Maldon Community Plan 2010 Task Groups

(i) Training, Education and Employment - 15th September, 2003
Items of discussion included a seminar and information exchange.

(ii) Planning and Environment - 15th October, 2003
Information regarding the Community Engagement Strategy was circulated to members at the meeting.

b. External Bodies

(i) Energy Efficiency - 22nd September, 2003 Items discussed included energy efficiency in new houses.

(ii) Essex Health Authority - 24th September, 2003
Items discussed included the proposed sites for the new hospital - south of Limebrook Way or Wycke Hill.

(iii) Homelessness - 25th September, 2003
Items discussed included social housing, number of homeless and weekly wage required to obtain a mortgage for a property in Maldon.

(iv) Maldon Chamber of Trade and Commerce - 6th October, 2003
Items discussed included car parking, the forthcoming Victorian Evenings and the proposed closure of the Chelmsford Tourist Centre.

RESOLVED: that the reports of Cllr. Prior be noted.
 97.2 Society of Local Council Clerks (SLCC) - Annual Conference

Members received and considered a report from the Town Clerk, circulated at the meeting, regarding her attendance at the S.L.C.C. Annual Conference held at Stratford upon Avon over the weekend of 18th - 20th October, 2003.

The Town Clerk requested that members read the report as there were several items which would be raised at future meetings.

RESOLVED: that the report be noted.
 98. EVENTS FORUM - 6TH NOVEMBER, 2003

Members were informed that the proposed Maldon District Council Events Forum to be held on 6th November, 2003 had been cancelled.

RESOLVED: that the information be noted.
 99. POLICE COMMUNITY SUPPORT OFFICERS PRESENTATION - 25TH NOVEMBER, 2003

Notification had been received from the Chief Executive, Maldon District Council regarding a talk to be given by the Essex Police on Tuesday, 25th November, 2003 at Madison Connections, Park Drive, Maldon commencing at 10.00 a.m. Members were informed that the Essex Police were keen to describe to local communities how the new Police Community Support Officers scheme had assisted in reducing crime in parts of Essex County and to give examples of ways in which the scheme could be developed in this locality. Members were requested to indicate whether they wished to attend the presentation and noted that the Town Clerk would be attending.

RESOLVED: that Cllrs. Mrs. Riesebeck and Savage attend the Police Community Support Officers Presentation to be held at Madison Connections on 25th November, 2003.
 100. FORMATION OF A ROAD SAFETY COMMITTEE

Members considered a report from Cllr. Swallow regarding the formation of a Road Safety Committee. Cllr. Swallow felt that the Town Centre posed a considerable threat to the safety of pedestrians and he detailed a number of danger spots in the town. To rectify these concerns he suggested that the ancient market area of the High Street should be pedestrianised. Some members expressed the view that they did not feel Maldon was any more dangerous than other towns.

It was noted that the report had been written by Cllr. Swallow and not Cllr. Savage.

Discussion ensued and it was

RESOLVED: that the formation of a Road Safety Working Party be discussed further at the Planning Committee meeting to be held on 10th November, 2003.
 101. ONGOING PERMISSION FOR THE REMOVAL OF ABANDONED VEHICLES

Members received and considered a letter from the Street Scene Enforcement Officer, Maldon District Council regarding a request to obtain ongoing permission for the removal of abandoned vehicles from land under Town Council control.

RESOLVED: that a letter be forwarded to the Street Scene Enforcement Officer, Maldon District Council granting ongoing permission for the removal of abandoned vehicles from land under Town Council control.
 102. MALDON VICTORIAN EVENINGS

Members received information from the Maldon Chamber of Trade and Commerce regarding the Victorian Evenings being held on Thursday, 4th and 11th December, 2003.

A member expressed the view that Councillors should try to visit all parts of the High Street during the Victorian Evenings to show the Town Council's support for the evening. Retailers from the lower end of the High Street had mentioned that the Mayoral Party had not visited them for many years. It was suggested that Councillors make every effort to cover the whole of the High Street during this year's Victorian Evenings.

RESOLVED: that (a) the Mayoral Party and Town Councillors visit retailers throughout the entire length of the High Street during the Victorian Evenings;

(b) the information from the Maldon Chamber of Trade and Commerce be noted.
 103. CHRISTMAS CLOSING - TOWN COUNCIL OFFICES

Members were informed that the Maldon District Council's offices would be closed as follows during the Christmas period and noted that the Town Council offices would also be closed on these days:

Christmas Day                  Closed
Boxing Day                       Closed
New Years Day                 Closed
Friday, 2nd January, 04    Closed

RESOLVED: that the Town Council office closure for the Christmas period be noted.
 104. MINUTES FROM OUTSIDE ORGANISATIONS

Members received and considered the minutes from the following organisations:
 104.1 Friends of the Prom - 2nd September, 2003

RESOLVED: that the minutes of the Friends of the Prom meeting held on 2nd September, 2003 be noted.
 104.2 Maldon District Museum Association - 9th September, 2003

RESOLVED: that the minutes of the Maldon District Museum Association meeting held on 9th September, 2003 be noted.
 104.3 Maldon Twinning Association - 10th September, 2003

RESOLVED: that the minutes of the Maldon Twinning Association meeting held on 10th September, 2003 be noted.
 104.4 Town Centre Management Board Meeting - 10th September, 2003

RESOLVED: that the minutes of the Town Centre Management Board meeting held on 10th September, 2003 be noted.
 105. QUESTIONS FROM THE PRESS AND PUBLIC

There were no questions from the Press and Public.
   Meeting closed at 8.50 p.m.

Councillor Ken Smith
Mayor of Maldon

Signed…………………………………………… Date



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