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MINUTES OF THE SPECIAL TOWN COUNCIL MEETING
HELD ON MONDAY 8th DECEMBER, 2003 AT 7.30 P.M.
IN THE CONFERENCE ROOM, TOWN HALL.
Amendments.

PRESENT: Deputy Mayor: Cllr. Mrs. M. Curtis
Councillors: M. Bentley, Mrs. M. Game, D. Keighley, T. Matthams,
I. Mackenzie, W. Prior, S. Savage, T. Shrimpton,
J. Swallow and Mrs. E. Williams.
IN THE CHAIR - CLLR. MRS. M. CURTIS
   Cllr. W. Prior enquired as to the status of the meeting and during the discussion that ensued Cllr. Keighley stated that there was no reference in Standing Orders to Special Meetings of the Council and enquired if this meeting was properly constituted. Reference was also made to the fact that the Mace Bearer was not in attendance and robes were not worn at this meeting.

The Town Clerk said that the meeting was legal as the correct notice had been given and this was a "Special" meeting because only one item was being discussed, that of Estimate Provision and Precept Requirement.

(Standing Order 45a and Financial Regulation 2.3 refers to the Special Meeting being held during December).
 106. APOLOGIES FOR ABSENCE

An apology for absence was received from Cllr. Mrs. S. Riesebeck (there was also an answerphone message from the Mayor, Cllr. K. Smith, stating that he was unwell).
 107. MINUTES OF THE TOWN COUNCIL MEETING HELD ON 27TH OCTOBER, 2003

Cllr. Savage said that as this was a Special meeting of the Town Council the minutes of the Council meeting held on 27th October, 2003 could not be considered. The Town Clerk said that the minutes should be submitted to this meeting but if members so requested this item could be deferred and placed on the agenda for the Council meeting to be held on 15th December, 2003.

The Deputy Mayor asked members to vote on this matter and it was

RESOLVED: that the minutes of the Town Council meeting held on 27th October, 2003 be:

(a) considered at this meeting;

(b) be approved and signed as a correct record.
 108. TOWN COUNCIL PRECEPT 2004/05

Further to the Finance & General Purposes Committee meeting held on 25th November, 2003 members considered the Town Council's financial requirement for the year 2004/05. In this respect Cllr. Mrs. M. Curtis, as Chairman of the Committee, presented minute 68 of the Finance & General Purposes Committee and requested that members go through it item by item.

68.1(a) Charges for Town Hall
Cllr. Savage declared a personal interest with regard to this item.

RESOLVED: that (a) minute 68.1 - Charging Policies be accepted.

Moot Hall P.1.7 - Fund: Maintenance - P.1.8 - Decoration

Cllr. Shrimpton reiterated the view that had been expressed at the Finance & General Purposes Committee that, all the works contained within the Quinquennial Report in respect of the Moot Hall should be undertaken prior to the end of this term of office.

Expend Public Works Loan - P7.1

The Chairman reminded members that apart from agreeing to include 10,000 Working Balance this is the only other estimate provision not accounted for.

Town Hall/TC Offices - P7.3 - Council Tax

The Town Clerk reported that as a result of a reduction regarding the rateable value of the Town Hall (minute 38.2 of the Finance & General Purposes Committee 8 September, 2003 refers) a revised rate demand notice had been received from the Maldon District Council. As a result of this it was suggested that the figure in Estimates, in respect of the Financial Year 2004/05, be increased from 7,000 to 8,000.

RESOLVED: (b) Estimate Head P7.3 be increased to 8,000.

White Horse Toilets - P4

The view was expressed that there could be some confusion with regard to the White Horse Public House. The Town Clerk reported that on all correspondence reference is made to White Horse Lane Public Conveniences and the Estimate Head could be amended to read this.

Cinema Club - G4

In answer to a question the Town Clerk reported that the cost of the projector stand should be financed during this financial year.

The Town Clerk reported that additional information had been received from the Maldon District Council that the taxbase figure may be amended from that original provided and the provisional figure suggested was 5306.5.

RESOLVED: (c) in all other respects, Minute 68 of the Finance & General Purposes Committee meeting held on 25 November, 2003 be accepted;

(d) the Estimates attached as Appendix A to these minutes be accepted as the Town Council's Estimate for the 2004/05 financial year;

(e) the Maldon District Council be informed that the Maldon Town Council's precept requirement for the 2004/05 financial year is 249,113.
 109. QUESTIONS FROM THE PRESS AND PUBLIC

There were no press or public present.

The Deputy Mayor closed the meeting at 7.52 p.m.

Signed . Date



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