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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

14th February 2005

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
8th February, 2005

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 14th FEBRUARY 2005 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Philpott
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:
Cllr. K. Smith

Cllr. T. Shrimpton

A. Almond, M. Bentley, Mrs. M. Curtis, Mrs. M. Game,
K. Jennings, D. Keighley, I. Mackenzie, T. Matthams,
H. Moss, W. Prior, Mrs. S. Riesebeck, S. Savage, and
Mrs. E. Williams.
In attendance: Mr. M. Foster, Town Centre Manager
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2.

 2.1
CLLR. PRIOR

Code of Conduct

At the request of Cllr. Keighley to consider the following Resolution:

That this Council writes to the Standards Board for England requesting that in view of the fact Cllr. W. Prior has breached the Council's Code of Conduct, the Adjudication Panel for England should be requested to reconsider the terms of sanction and include suspension from the Maldon Town Council.
 2.2 Local Authority School Governor

At the request of Cllr. Keighley to consider the following Resolution:

That this Council:

i. rescinds its decision on 11 March 2002 (Min. 150) appointing Councillor Prior as the Local Authority School Governor to All Saints' Primary School and

ii. appoints another Councillor to replace Councillor Prior.
  3. PRESENTATION BY THE TOWN CENTRE MANAGER

Further to minute 92.2 of the Town Council meeting held on 5th October, 2004 to receive a presentation from Mr. Murray Foster, Town Centre Manager.
  4.

 4.1



 4.2
TOWN COUNCIL MEETING

To receive the minutes of the Town Council meeting held on 20th December, 2004.

(copy herewith)

To approve the signing of the minutes as a correct record.
  5. MAYOR'S ANNOUNCEMENTS

To receive and consider a list of functions attended by the Mayor since the Town Council meeting held on 20th December, 2004.
(copy herewith)
  6. MINUTES OF COMMITTEE MEETINGS

To receive and consider the minutes of the following Committee meetings:
 6.1 Minutes of the Planning Committee meeting held on 10th January, 2005

(copy circulated with the agenda for the Planning Committee meeting held on 24th January, 2005 - Please bring your copy of these minutes to the meeting)
 6.2 Minutes of the Finance and General Purposes Committee meeting held on 17th January, 2005

(copy herewith)
 6.3 Minutes of the Planning Committee meeting held on 24th January, 2005

(copy herewith)
 6.4 Minutes of the Environment Committee meeting held on 25th January, 2005

(copy herewith)
 6.5 Minutes of the Planning Committee meeting held on 7th February, 2005

(copy to be circulated prior to the meeting)
  7. MALDON IN BLOOM WORKING PARTY MEETING HELD ON 1ST DECEMBER, 2004

To receive and consider the notes of the Maldon in Bloom Working Party meeting held on 1st December, 2004.
  8. MARINE LAKE

Further to minute 132 of the Town Council meeting held on 20th December, 2004 to receive the following response from the Chief Executive, Maldon District Council:

Thank you for your letter of the 22nd December, 2004.

I note the concern of the Town Council in relation to my Council's decision. However, you will appreciate that the Council's decision was made following a full and detailed assessment of all the issues including health and safety considerations. I am sure that you agree that we must now move on and together make this exciting project a success for Maldon and the surrounding area.
  9. EAST OF ENGLAND PLAN

Further to minute 157 of the Planning Committee meeting held on 24th January, 2005 where members considered the verbal report of Cllr. Mrs. Riesebeck regarding the East of England Plan. A copy of the briefing notes in respect of the East of England Plan and the Essex County Council - Key Issues for Essex and questionnaire were circulated to all members of the Town Council
(Please bring your copy of these documents to the meeting).

Members are reminded that documents regarding the East of England Plan, which Cllr. Mrs. Riesebeck received whilst attending the Mid Essex Forum, are available for inspection in the office.

In this respect, members are requested to consider:

(a) Town Councillors comments regarding their attendance at the East of England Plan seminar held in the Training Room, Maldon District Council on 8th February, 2005;

(b) the Town Council's response to the East of England Plan.
 10. 60TH ANNIVERSARIES OF V.E./V.J. DAY

Further to minute 8 of the Estimates meeting held on 6th December, 2004 members will recall that a sum of 1,500.00 has been included in the 2005/06 Estimates for the VE/VJ Day 60th Anniversary. In this respect, members may wish to form a Working Party to discuss the 2005 commemorations and it is suggested that it would be beneficial for the British Legion to be consulted regarding this matter.
 11. PUBLIC WORKS LOAN

Further to minute 69.2 of the Finance and General Purposes Committee meeting held on 17th January, 2005 to resolve that the 20,000 shown in Estimates as P7.1 - Expend. Public Works Loan - be utilised in respect of the Capital project of refurbishment works at St. Peter's Churchyard as detailed in the minute and the Office of the Deputy Prime Minister be contacted regarding this matter.
 12.

 12.1
QUALITY STATUS

Notes of a Meeting held on 13th January, 2005

Further to minute 102 of the Town Council meeting held on 15th November, 2004 to receive and consider the notes of a meeting held on 13th January, 2005 at the Maldon District Council offices between representatives of Maldon Town Council and Maldon District Council to discuss the draft Charter.
(copy herewith)
 12.2

 12.2.1
Mandatory Requirements

Attendance at Meetings

Members are reminded that to obtain and retain Quality Status it is a requirement that all councillors should attend meetings on a regular basis, unless they have a good reason for not attending and apologies have been recorded.
 12.2.2 Quarterly Newsletter

Members are aware that one of the mandatory requirements of Quality Status is to produce regular communications and in this respect, although regular press releases are issued and an Annual Report produced, members should consider the production of additional newsletters and the format this should take. In this respect, members may wish to consider a regular feature being included in the publication "Maldon and Heybridge Community News" perhaps three or four times a year.
 12.2.3 Certificate in Local Council Administration - CiLCA

Members are informed that notification has been received from the Essex Association of Local Councils (EALC) stating that, from the 17th January, 2005, the Accrediting body for the Clerk's Qualification have made the decision to withdraw the accreditation due to their own internal workings. The National Training Committee have now secured the new awarding body and the qualification ceases to be AQA and becomes Certificate in Local Council Administration (CiCLA). The AQA award is still recognised for all clerks who have achieved it.
 13.

 13.1
COURSES

You Can Plan For the Future of Your Village (or Community)

Notification has been received from the Essex Training Partnership regarding a course entitled, "You Can Plan for the Future of Your Village (or Community)" to be held on Tuesday, 1st March, 2005 from 9.30 a.m. - 1.00 p.m. at Talberd Room, Foakes Hall, Great Dunmow, Essex at a cost of 25.00 per delegate. The items to be covered by the course include:

Parish Plan, Village Appraisals, Village Design Statements and Identifying and Accessing Funding Sources.

Please note that the closing date for this course is 15th February, 2005.
 13.2 Council Finance Course

Notification has been received from the Essex Training Partnership regarding a "Council Finance" course to be held on Wednesday, 9th March, 2005 from 9.15 a.m. - 3.30 p.m. at the Talberd Room, Foakes Hall, Great Dunmow, Essex at a cost of 41.00 per delegate. The items to be covered include:

Relevant legislation, Regulation and guidance, Keeping the accounts and records, Budgets and the precept, Financial procedures and management, Risk assessment, Internal and external audit, Annual accounts, Insurance, VAT, and Sources of advice.

Please note the closing date for this course is 23rd February, 2005.
 13.3 Chairman's Day

Notification has been received from the EALC regarding a one day "Chairman's Day" course to be held on Thursday, 24th March, 2005 at Foakes Hall, Great Dunmow from 10.00 a.m. - 3.00 p.m. (to include a buffet lunch) at a cost of 41.00 per delegate. The items to be covered include:

Law, Standing Orders, Allowances, Meetings and Delegate Questions (to be notified in advance).
 13.4 Clerk's Induction

Notification has been received from the EALC regarding a half day Clerk's Induction course to be held on 7th April, 2005 in the Downes Room, Foakes Hall, Great Dunmow from 9.00 a.m. - 12. p.m. at a cost of 25.00 per delegate. Items to be covered include:

Apologies for Absence, Declaration of Interest, Meetings, Powers & Duties, Finance, Planning, Training, Support Systems and A.O.B.
 14. FREEDOM OF INFORMATION ACT - AUTHORISATION OF A QUALIFIED PERSON AND AMENDMENTS TO SCHEDULE 12A OF THE LOCAL GOVERNMENT ACT 1972

To receive and consider a letter and Information Note from the Office of the Deputy Prime Minister regarding the Freedom of Information Act 2000.

(copy herewith)
 15. MALDON DISTRICT COMMUNITY SAFETY PARTNERSHIP - COMMUNITY SAFETY STRATEGY 2005 - 2008

To receive and consider the Maldon District Community Safety Partnership - Community Safety Strategy 2005 - 2008, a copy of which was circulated to all members of the Town Council with the letter of the Town Clerk dated 25th January, 2005.
(Please bring your copy of this document to the meeting)
 16. MALDON & SOUTH CHELMSFORD NHS - STRATEGIC SERVICE DEVELOPMENT AND LOCAL DEVELOPMENT PLAN

To receive and consider a copy of the Maldon & South Chelmsford P.T.C's. Informal Consultation document, "Better Health and Social Care Services for Maldon & South Chelmsford" and questionnaire.
(copy herewith - members only)
 17. COUNTY & PARISH - WORKING TOGETHER FOR THE FUTURE OF ESSEX

To receiver and consider a report from the Essex Association of Local Councils entitled, "County & Parish - Working Together for the Future of Essex" together with Recommendation 1 and Recommendation 2 contained in pages 1 to 5 and Appendix 1 Draft Document Proforma. To ensure a successful result for this project, members are requested to note that it is very important for all Parish and Town Councils to respond to this Essex County Council initiative by 28th February, 2005.
(copy herewith - members only)
 18.

 18.1
ANNUAL TOWN MEETING

Format for Annual Town Meeting
Members are reminded that the Annual Town Meeting is to be held on Tuesday, 12th April, 2005 and in this respect are requested to consider the format for the meeting. For information over the past few years, a guest speaker has been invited to attend the meeting and local voluntary groups have been invited to display information prior to commencement of the meeting.
 18.2 Speaker

To receive and consider a letter and information from the Environment Agency regarding Environment Agency Flood Awareness Campaign 2004/05: "Act Now be Prepared". Members are requested to consider whether they wish a representative from the Environment Agency to be invited to speak regarding Flood Awareness at the Annual Town Meeting.
(copy herewith - members only)
 19. ENVIRONMENTAL INFORMATION REGULATIONS

To receive a Legal Update from the NALC regarding Environmental Information Regulations.
(copy herewith- members only)
 20. SCHEDULE OF MEETINGS - 2005/2006

To receive and consider a draft Schedule of Meetings for 2005/2006.
(copy herewith)
 21. CINEMA

Members will recall that originally it had been agreed that a film would be shown on Sunday 27th February, 2005 but, in view of the fact that the film scheduled to be shown on that date, "Spider Man ll" had been shown during January, as it had been decided not to show "Day after Tomorrow", because of the Tsunami disaster, a film had not been chosen for 27th February. As the film "Passion and the Christ" is to be shown on Sunday, 6th March, 2005 members of the Cinema Working Party have agreed that their will be no film showing on Sunday, 27th February, 2005.
 22. MALDON CELBRATES DIVERSITY - 23RD FEBRUARY, 2005

To receive and consider an invitation from Maldon & District Council for Voluntary Service to attend a "Maldon Celebrates Diversity" event on 23rd February, 2005 from 11 a.m. to 3. p.m. at Plantation Hall, Colchester Road, Heybridge.
(copy herewith)
 23. MALDON TOWN CENTRE MANAGEMENT BOARD

To receive and consider the minutes of the Town Centre Management Board meeting held on 10th November, 2004.
(copy herewith- members only)
 24.

 24.1
ATTENDANCE AT MEETINGS

Maldon District Heritage & Museums Forum

To receive the verbal report of Cllr. Savage regarding his attendance at the Maldon District Heritage & Museums Forum meeting held on 24th January, 2005.
(copy herewith - members only)
 24.2 Local Strategic Partnership - Leisure and Recreation Task Group

To receive the verbal report of Cllr. Shrimpton regarding his attendance at the Local Strategic Partnership - Leisure and Recreation Task Group held on 24th January, 2005.
 25. MINUTES/NOTES FROM OUTSIDE ORGANISATIONS/BODIES

To receive the minutes / notes of the following organisations / bodies:
(copies herewith - members only)
 25.1 Maldon District Museum Association - 11th January, 2005
 25.2 Anti Social Behaviour Sub Group - 13th January, 2005
 26. MALDON COMMEMORATIVE URN

Further to minute 60 of the Finance and General Purposes Committee meeting held on 23rd November, 2004 members are informed that the Maldon Commemorative Urn has now been received in the office and will be available at the meeting for inspection.
 27. QUESTIONS FROM THE PRESS AND PUBLIC
 28. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that, in view of the confidential nature of the business to be discussed it is in the opinion of the Council advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 29. NATIONAL SALARY AWARD FOR LOCAL COUNCIL CLERKS

(report herewith)
 30. APPOINTMENT OF TOWN CLERK

(report herewith)
 31. DOT GOV DOMAIN NAME

(to be circulated)



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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