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Maldon Town Council

Agenda of Meeting

22nd February 2005

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT

WOULD THE PRESS AND MEMBERS OF THE PUBLIC PLEASE NOTE THAT TONIGHT'S PUBLIC MEETING WILL COMMENCE AT 8.00 P.M. AND NOT 7.30 P.M.
15th february, 2005

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 22nd FEBRUARY 2005 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Philpott
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. D. Keighley

Cllr. W. Prior

A. Almond, Mrs. M. Curtis, I. Mackenzie,
Mrs S. Riesebeck, S. Savage, T. Shrimpton (Deputy Mayor)
and K. Smith (Town Mayor).
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
  2.

 2.1
STAFFING MATTERS

Hours
(report herewith - members only)
 2.2 Part-time Caretaker

(report herewith- members only)
MEETING RE-CONVENED IN OPEN SESSION
  3. APOLOGIES FOR ABSENCE
  4. VICE - CHAIRMAN

At the request of the Chairman this Committee is requested to consider:

(i) rescinding the decision made at the meeting held on 15th June, 2004 to elect Cllr. W.J. Prior as Vice Chairman (minute 2 refers) and

(ii) elects a new Vice-Chairman.
   5. MINUTES OF THE MEETING HELD ON 17TH JANUARY, 2005

(copy circulated with the agenda for the Town Council meeting held on14th January, 2005. Please bring your copy to the meeting.)
  6. TOWN CLERK'S REPORT

(copy herewith)
 6.1

 6.2

 6.3

 6.4

 6.5

 6.6
Receipts and Payments

Donations

Public Conveniences

Guaranteed Investment Bond

End of Financial Year

Quality Parishes Investment Fund
  7.

 7.1
CINEMA WORKING PARTY

Working Party Notes

To receive and consider the notes of the Cinema Working Party meeting held on 19th January, 2005.
(copy herewith)
 7.2 Informal Meeting

To consider the notes of the Informal Meeting held on 31st January, 2005. (copy herewith)
 7.3 Maldon Film Club

To receive and consider the minutes of the Annual General meeting of the Maldon Film Club held at the Oak Rooms, The Oak House on 7th February, 2005.
(copy herewith)
 7.4 Spiderman II

Members are informed that at the film "Spiderman II" shown on Sunday, 23rd January, 2005 there were 17 people in attendance and the sum of £54.50 was taken on the door and £5.60 for refreshments.
 7.5 Screen

Members will recall that it was agreed at the Cinema Working Pary meeting held on 19th January, 2005 that further information regarding fixing and costs of screens be obtained and submitted to this meeting. Costings have been obtained but Mr. Applewhite, Plume School responsible for obtaining all equipment at the Plume School and previous schools, has agreed to visit the Town Hall and offer his advice. Additional information should be available at the meeting.
  8. ROLES AND RESPONSIBILITIES COURSE

Notification has been received from the Essex Training Partnership regarding a "Roles and Responsibilities" course to be held on Thursday, 28th April, 2005 at the Talberd Room, Foakes Hall, Great Dunmow between 9.30 a.m. and 12 noon at a cost of £25.00 per delegate.
(Local Government Act 1972, s.175)
  9. TOWN HALL

(report herewith)
 9.1

 9.2

 9.3
Water Heater

Heater Guards

Ventilation Filters
 10.

 10.1
MOOT HALL

Esmée Fairbairn Foundation

Further to minute 74.2 of the Finance and General Purposes Committee held on 17th January, 2005 members are informed that a letter has been received from the Esmée Fairbairn Foundation advising that they are unable to make a grant in this case.
 10.2 Restoration of Moot Hall Chairs

Further to minute 61.2 of the Finance and General Purposes Committee meeting held on 23rd November, 2004 members will recall that it was noted that there were still a number of chairs in the Moot Hall which require to be repaired and recovered. Members are informed that £2,000 had been included in the Estimates for 2004/2005 in Estimate Head - P.1.11 - Regalia/Restoration Fund Earmark and that a further £2,000 will be included in the 2005/2006 Estimates for the restoration of the chairs. In this respect to receive and consider quotations from Clive Beardall for restoration work to 26 chairs. (Local Government Act 1972 s.133)
(copy herewith - members only)
 11. DYKES CHASE

Further to minute 61.2 of the Finance and General Purposes Committee meeting held on 23rd November, 2004 members will recall that it was agreed that investigations should be undertaken to ascertain whether the Town Council has any legal obligation with regard to this matter. As a result of this a letter has been received from Bright & Sons, the Town Council's solicitor, stating that they are undertaking investigations to establish the ownership of Dykes Chase.
 12. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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