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Maldon Town Council

Agenda of Meeting

29th March 2005

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT

PRESS AND MEMBERS OF THE PUBLIC PLEASE NOTE THAT TONIGHT'S PUBLIC MEETING WILL COMMENCE AT 8.00 P.M. AND NOT 7.30 P.M.

22nd March, 2005

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 29th MARCH 2005 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. D. Keighley

Cllr. W. Prior

A. Almond, Mrs. M. Curtis, I. Mackenzie, Mrs S. Riesebeck,
S. Savage, T. Shrimpton (Deputy Mayor) and K. Smith (Town Mayor).
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
  3.

 3.1
STAFFING MATTERS

Staffing report
(report herewith - members only)
MEETING RE-CONVENED IN OPEN SESSION
  4. MINUTES OF THE MEETING HELD ON 22ND FEBRUARY, 2005

(copy herewith)
  5.



 5.1

 5.2

 5.3

 5.4
TOWN CLERK'S REPORT

(copy herewith)

Receipts and Payments

Donations

Subscriptions

Valuation of Town Council Assets
 5.5

 5.6
Quality Parishes Investment Fund (QPIF)

EALC grants - To receive the letter from the Essex Association of Local Councils on grants for Parish & Town Councils in 2005/06
(copy herewith)
  6.

 6.1
CINEMA

Screen

Further to minute 87.5 of the Finance and General Purposes Committee meeting held on 22nd February, 2005, to consider the options and, if appropriate, approve a screen for purchase
(information available at meeting)
 6.2 Passion of the Christ

"The Passion of the Christ" shown on Sunday, 6th March, 2005 attracted an audience of 15 people; 45.50 was taken on the door and 1.55 for refreshments.
  7.

 7.1
CONFERENCES / MEETINGS / TRAINING

National Association of Local Councils (NALC) Annual Conference 23-25 September 2005 at Eastbourne
 7.2 Corporate Governance for Large Councils - "The Essential Technical Update for Officers of Larger Local Councils" Thursday 12- Friday 13 May, London
 7.3 Essex Association of Local Councils (EALC) - "The New Local Government Conditions of Service/Salary Scale Briefing" 27 April Springfield Parish Centre, Chelmsford
 7.4 Rural Community Council of Essex - Licensing Training for Village Halls and Community Centres Thursday 31 March Colchester
 7.5 English Historic Towns Forum - Conference on Retail Led Regeneration in Historic Towns 21 April 2005 Birmingham
  8. TOWN HALL

Floors - Main Hall and Stage
To approve the quotation for the specialist work on the Town Hall floor, detailed in the Clerk's report.
  9. MOOT HALL - GRANT FUNDING

Further to minute 90.1 of the Finance and General Purposes Committee meeting held on 22nd February, 2005 to receive and consider a response from the Heritage Lottery Fund regarding funding for the Moot Hall.
 10. DYKES CHASE



Further to minute 91 of the Finance and General Purposes Committee meeting held on 22nd February, 2005 to receive and consider:

a) letter from a resident of Lodge Road
(copy herewith -members only)

b) response from Town Council's Solicitor
(copy herewith - members only)
 11. ST. PETER'S CHURCHYARD

To receive and consider updated financial reports regarding the refurbishment works at St. Peter's Churchyard.
(copy herewith)
 12. ALL SAINTS' CHURCH

To consider the request from the All Saints Estate Committee for the Council to contribute towards the repairs costs to the paths within All Saints' Churchyard, estimated at 1974.00 (+VAT).
(copy of request and estimate herewith)
 13.

 13.1
ST MARY'S CHURCH WALL

Further to minute 22 of the Finance & General Purposes Committee, to receive the structural inspection report on the North Boundary Wall of St Mary's Churchyard
(copy herewith)
 13.2 To consider what further action is required.
 14.

 14.1
ANNUAL REPORT

To receive and consider the draft Annual Report for 2005
 14.2 To consider the 3 quotations for printing:

a) 481
b) 396
c) 604
 15. MURALS

At the Finance and General Purposes Committee meeting held on 15th June, 2004 (min 5b), Cllr. Savage stated that he wished to view the murals held in storage by the Maldon District Council to ascertain their condition. To receive a report of Cllr. Savage regarding their condition, with the view to removing them from storage for display on a temporary basis should a suitable occasion arise.
 16. MAELDUNE TRUST

To receive and consider the following minutes:

a) Maeldune Trust 9 February 2005
b) Meeting between the Maeldune Trustees and representatives of Maldon District Council 1 March 2005
c) Maeldune Trust 7 March 2005
 17. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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