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Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

4th April 2005

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
29th March, 2005

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 4th APRIL 2005 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:
Cllr. K. Smith

Cllr. T. Shrimpton

A. Almond, M. Bentley, Mrs. M. Curtis, Mrs. M. Game,
K. Jennings, D. Keighley, I. Mackenzie, T. Matthams,
H. Moss, W. Prior, Mrs. S. Riesebeck, S. Savage, and
Mrs. E. Williams.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE TOWN COUNCIL MEETING

To receive, consider and approve the minutes of the Town Council meeting held on 14th February, 2005, as a correct record
(copy herewith)
  3. MAYOR'S ANNOUNCEMENTS

To receive and consider a list of functions attended by the Mayor since the Town Council meeting held 14th February, 2005.
(copy herewith)
  4. MINUTES OF COMMITTEE MEETINGS

To receive and consider the minutes of the following Committee meetings:
 4.1 Minutes of the Planning Committee meeting held on 21st February, 2005

(copy circulated with the agenda for the Planning Committee meeting held on 7th March, 2005)
 4.2 Minutes of the Finance and General Purposes Committee meeting held on 22nd February, 2005

(copy with the agenda for the Finance and General Purposes Committee meeting held on 29th March, 2005)
 4.3 Minutes of the Planning Committee meeting held on 7th March, 2005

(copy circulated with the agenda for the Planning Committee meeting held on 7th March, 2005)
 4.4 Minutes of the Environment Committee meeting held on 8th March, 2005

(copy herewith)
 4.5 Minutes of the Planning Committee meeting held on 21st March, 2005

(copy herewith)
 4.6 Minutes of the Finance and General Purposes Committee meeting held on 29th March, 2005

(copy to be circulated prior to the meeting)
  5. NOTES OF THE VE/VJ DAY CELEBRATIONS HELD ON 1ST MARCH, 2005
 5.1 To receive and consider the notes of the VE/VJ Celebrations Working Party meeting held on 1st March, 2005.
(copy herewith)
 5.2 To note the next meeting of the Working Party will be held on Tuesday 5 April
  6. LOSS OF LLOYDS TSB BRANCH IN THE HIGH STREET

At the request of Cllr Almond, to consider writing to Maldon District Council regarding the closure of the Lloyds TSB branch at 75b High Street, which had provided access for the disabled. The Town Council had commented on the application for alterations to the Lloyds TSB branch at 68 High Street that, as it was not possible to provide disabled access at that site, the branch at 75b High Street should remain in use.
  7. PUBLIC SURVEY ON HIGH STREET

Further to minute 59.1 of the Town Council meeting held on 9th August, 2004, the Special Council meeting and Town Council meeting held on 5th October, 2005, as the road works have now been completed to consider whether the following should be publicised in the local press in respect of pedestrianisation of Maldon High Street.

"The Town Council is seriously concerned about the amount of traffic in the High Street:

a. Have you any views on pedestrianisation - Where from? Where to?

b. When -  i) 24 hours;
                 ii) whilst shops are open.

Access for buses that stop in the High Street, taxis and the emergency services would not be affected".
  8. LOCAL AUTHORITY SCHOOL GOVERNOR

Further to minute 145.2 to receive the following response from the Clerk to the Governing Body, All Saints' Primary School:

I refer to your letter dated 16th February, concerning Cllr. William Prior. I do not think that there will be a need for another councillor to be appointed in his place. All governing bodies are in the process of re-constitution and it appears that in the future different categories of governor will be required.
  9. POLICY STATEMENT AND OBJECTIVES - ANNUAL REVIEW

Further to minute 141 of the Town Council meeting held on 9th February, 2004 to undertake a review of the Town Council's Policy Statement and Objectives.
(copy herewith)
 10. COUNTY AND PARISH - WORKING TOGETHER

Further to minute 160 of the Town Council meeting held on 14th February, 2005 to receive and consider an analyse of responses from Cllr. Susan Flack on behalf of the County and Parish Report Successor Group regarding the report entitled, "County and Parish - Working Together".
(copy herewith)
 11. A CODE FOR THE FUTURE

To receive and consider a letter from the Chair of the Standards Board for England and a copy of a consultation paper on the review of the Code of Conduct members entitled, "A code for the future". Members to note that the deadline for a response is 17th June, 2005.
 12. MOOT HALL REFURBISHMENT

The Essex Environment Trust has agreed to provide a grant towards the refurbishment of the Moot Hall. The offer is conditional on the Town Council entering into the standard agreement with the Trust by 29 April 2005.
(copy herewith - members only)

a) To agree that the Council will enter into the standard agreement with the Trust;

b) To agree that the Clerk will be the named authorised officer
 13. OFFICE OF THE DEPUTY PRIME MINISTER

Further to the letter of the Town Clerk dated 25th February, 2005 to consider the following documents from the Office of the Deputy Prime Minister:

a) Citizen Engagements and Public Services: Why Neighbourhoods Matter

b) Vibrant Local Leadership.

Members to note that it would be appreciated if you would please bring your copy of these documents to the meeting, as no spare copies are available.
 14. CLEAN NEIGHBOURHOODS AND ENVIRONMENT BILL

To receive and consider a letter from the Minister for Rural Affairs and Local Environmental Quality regarding the Clean Neighbourhoods and Environment Bill. Supporting information from the NALC is also attached for information.
(copy herewith)
 15. MINUTES/NOTES FROM OUTSIDE ORGANISATIONS/BODIES

To receive the minutes / notes of the following organisations / bodies:
(copies herewith - members only)
 15.1 Maldon District Heritage and Museums Forum

 (i) 24th January, 2005
(ii)   7th March, 2005
 15.2 Maldon District Museum Association - 8th February, 2005
 16. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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