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Maldon Town Council

Agenda of Meeting

9th August 2004

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
3rd August, 2004

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 9th AUGUST 2004 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Vincent
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:
Cllr. K. Smith

Cllr. T. Shrimpton

M. Bentley, Mrs. M. Curtis, Mrs. M. Game, K. Jennings,
D. Keighley, I. Mackenzie, T. Matthams, H. Moss,
W. Prior, Mrs. S. Riesebeck, S. Savage, J. Swallow and
Mrs. E. Williams.
Invited to attend: Mr. John Hughes, Community Services Manager,
Maldon District Council,
Maldon in Bloom winners.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MALDON IN BLOOM PRESENTATION

Presentation of awards / certificates to the winners of the Maldon in Bloom 2004 competition.
  3. LICENSING ACT 2003 - NEW LICENSING POLICY

To receive a verbal presentation from Mr. John Hughes, Community Services Manager Maldon District Council regarding the new Licensing Policy.
  4. MINUTES OF THE TOWN COUNCIL MEETING HELD ON 5TH JULY, 2004
   a. To receive the minutes of the Town Council meeting held on 5th July, 2004.
(copy herewith)
   b. To approve the signing of the minutes as a correct record.
  5.

 5.1
MAYOR'S ANNOUNCEMENTS

List of Functions

To receive and consider a list of functions attended by the Mayor since the Town Council meeting held on 5th July, 2004.
(copy herewith)
 5.2 Donation

In view of the recent death of Peter Nickolls, former Councillor and Mayor, to consider making a donation to either the British Heart Foundation or Cancer Research.
  6.

 6.1
MINUTES OF COMMITTEE MEETINGS

Minutes of the Planning Committee meeting held on 12th July, 2004
(copy circulated with the Planning Committee agenda for the meeting held on 26th July, 2004)
 6.2 Minutes of the Finance and General Purposes Committee meeting held on 19th July, 2004
(copy herewith)
 6.3 Minutes of the Planning Committee meeting held on 26th July, 2004
(copy herewith)
 6.4 Minutes of the Environment Committee meeting held on 2nd August, 2004
(copy to be circulated)
  7. APPOINTMENT OF A REPRESENTATIVE

In view of the recent death of Peter Nickolls to consider the appointment of a representative to serve upon the Joseph Henry Unwin Charity. The present term of office expires in December, 2004. This charity has a small amount of money to help sick and needy people that reside in Maldon and Heybridge.
  8. NOTES OF THE DOWNS LODGE WORKING PARTY MEETING HELD ON 28TH JULY, 2004

To receive and consider the notes of the Downs Lodge Working Party meeting held on 28th July, 2004.
(copy herewith)
  9.

 9.1
ROAD SAFETY WORKING PARTY

Public Survey

Further to minute 47 of the Planning Committee meeting held on 12th July, 2004 to consider a recommendation of the Road Safety Working Party meeting held on 28th June, 2004 (Note 4) regarding the following being publicised in the local press in respect of the pedestrianisation of Maldon High Street:

"The Town Council are seriously concerned about the amount of traffic in the High Street:

a. Have you any views on pedestrianisation - Where from? Where to?

b. When - i) 24 hours;
                ii) while shops are open.

Access for buses that stop in the High Street, taxis and the emergency services would not be affected.

No proposal can be considered until the pavements have been replaced at the top of the High Street."
 9.2 Appointment of a Member to Serve on the Working Party

In view of the resignation of Cllr. Swallow to consider the appointment of a member to serve upon the Road Safety Working Party for the remainder of the municipal year.
 10.

 10.1
COURSES / CONFERENCES

Essex Association of Local Councils (EALC)

Further to minute 17.3 of the Finance and General Purposes Committee meeting held on 19th July, 2004 members are informed that notification has been received of the following EALC courses:
(Local Government Act 1972 s.112)

a. Budgeting and Precept Course
A half day course to be held at Foakes Hall, Great Dunmow on Thursday, 9th September, 2004 at a cost of 25 per delegate. The course will give advice and guidance on drawing up a budget for the Council and setting the precept. For information the Town Clerk will be attending this course.

b. Law and Procedure Course
A one day course to be held at Foakes Hall, Great Dunmow on Tuesday, 28th September, 2004 at a cost of 41 per delegate. Members are informed that Cllrs. Mrs. Riesebeck and Savage attended this course during April.
 10.2 Essex Training Partnership - "You Can Plan for the Future of Your Village (or Community)

Notification has been received from The Essex Training Partnership of a course entitled "You can Plan for the Future of your Village (or Community), Come and Find Out How!" to be held on Tuesday, 19th October, 2004 at Foakes Hall, Great Dunmow from 9.30 a.m. until 1.00 p.m. at a cost of 25 per delegate. The tutor for this course is from the Rural Community Council for Essex.
(Local Government Act 1972 s.112)
 10.3 Conference

Notification has been received that the Annual Village Halls Conference of the Rural Community Council of Essex is to be held on Saturday, 16th October, 2004 at Saling Village Hall commencing at 9.45 a.m. until 3.30 p.m. at a cost of 13 per head including coffee and buffet lunch. Topics of discussion include: Managing Asbestos in Village Halls, Licensing and the Implementation of the New Law, Renewable Energy Schemes for Village Halls, Essex Environment Trust and Village Halls Question Time.
 11. ALL SAINTS' CHURCH

Further to minute 42 of the Planning Committee meeting held on 12th July, 2004 and the letter of the Town Clerk dated 27th July, 2004 enclosing a copy of the letter from Canon D. Atkins, members to note that other than the original acknowledgement no further communication has been sent to Canon Atkins. The response from the Chairman of the Planning Committee is still awaited. It would be appreciated if members could bring their copy of the letter from Canon Atkins to the meeting.
 12. CHRISTMAS ILLUMINATIONS

Further to minute 6 of the Finance and General Purposes Committee meeting held on 15th June, 2004 to receive a response from the Chairman, Victorian Evening Organising Committee, Maldon Chamber of Trade and Commerce regarding the switching on of the Christmas Illuminations. In view of the content of the letter it is suggested that the Switching On Ceremony takes place on Saturday, 27th November, 2004 in the same format as in previous years.
(copy herewith)
 13. THE DRAFT ESSEX SCHOOL ORGANISATION PLAN 2004 - 2009

Further to minute 146 of the Council meeting held on 9th February, 2004 to receive a copy of a report from Cllr. B.A. Claydon, Heybridge Parish Council.
(copy herewith)
 14. RESOLUTION OF CLLR. D. KEIGHLEY

To consider the following resolution from Cllr. D. Keighley:

In accordance with tradition, each Council meeting shall commence with a prayer.
 15. MALDON DISTRICT COUNCIL YOUTH STRATEGY

Notification has been received from the Community Safety Manager, Maldon District Council regarding the planning of its Youth Strategy throughout 2004/05 and in this respect they are holding a half day visioning event on Wednesday, 22nd September, 2004 between 9.00 a.m. and 1.30 p.m. in the Training Room, Maldon District Council. Members are requested to consider the appointment of a representative to attend this event.
 16. OPEN SPACES REGISTER

Further to the Parish Liaison Meeting held on 27th July, 2004 and the presentation by Roy Read, copies of maps of Maldon have now been received within the office for details of open spaces to be identified. Members wishing to include areas within their Wards should contact the office.
 17. PLUME SCHOOL, SPORTS FACILITIES

To receive and consider the following letter from Mr. B. Barnes, Project Co-ordinator, Plume School regarding new and improved sports facilities at the Plume School:

As a result of the sale of our redundant tennis courts we are in a strong position to greatly improve our sports facilities for the benefit of both the school and the town.

A Working Party has been set-up and at our meeting yesterday afternoon it was agreed that we should seek to co-opt a member of the Town Council to join us in this important and exciting initiative.

Therefore I am writing to ask if this would be possible. The working group meets every four to six weeks at 3.30 p.m. at our Fambridge Road campus.

The date of our next meeting is Tuesday, 7th September. We would be very grateful if you could pursue this matter for us.

Members are therefore requested to consider nominating a representative to attend these meetings.
 18. ACHIEVING EXCELLENCE: OUR PERFORMANCE AND OUR IMPROVEMENT PLANS

To receive the following letter from the Chief Executive, Essex County Council regarding the publication of their Performance Plan.

The Council has now published "Achieving Excellence: Our Performance and our Improvement Plans"; covering details of our performance during 2003/04 and our targets for the future.

This Plan summarises our performance over the past year and sets the scene for the work we are doing to deliver our priorities and improve services over the coming year, including the targets we have set ourselves. It also details our plans for working in partnership with others to improve outcomes for the people of Essex.

The Performance Plan is available for reference on the Council's website at www.essexcc.gov.uk/bvpp. To minimise costs we have not sent copies to all Parish Councils, but would be happy to provide one on request. Please contact Dawn Hales on 01245 430325 if you would like a copy.
(A copy has been requested)
 19. SUSTAINABLE ENERGY IN MALDON DISTRICT AND ACCESS TO MAINS GAS

To receive and consider a letter from the Energy Officer, Maldon District Council regarding sustainable energy in Maldon District and access to mains gas.
(copy herewith)
 20.

 20.1
ATTENDANCE AT MEETINGS

Cllr. Prior

To receive the verbal report of Cllr. Prior regarding his attendance at the following meetings:

a. Maldon Community Plan 2010 Task Groups

(i) Planning and Environment Task Group - 23rd June, 2004
(copy of minutes herewith - members only)

(ii) Planning and Environment Task Group - 4th August, 2004

b. Meetings of Other Bodies

(i) Maldon Town Centre Strategy Group - 8th July, 2004
(ii) Maldon Primary Care Trust - 16th July, 2004
(iii) Maldon Parish Liaison Meeting - 27th July, 2004
(iv) Maldon Chamber of Trade and Commerce - 2nd August, 2004
 21. MINUTES/NOTES FROM OUTSIDE ORGANISATIONS

To receive and consider the minutes/notes from the following organisations
(copies herewith - members only)
 21.1

 21.2
Maldon District Museum Association - 8th June, 2004

Maldon District Heritage and Museums Forum - 21st June, 2004
 21.3 Local Strategic Partnership - Leisure and Recreation Task Group - 5th July, 2004
 21.4

 21.5
Maldon Town Centre Strategy Group - 8th July, 2004

Maldon District Museum Association - 13th July, 2004
ITEMS FOR INFORMATION ONLY
 22. SPECIAL TOWN COUNCIL - 24TH AUGUST, 2004

Further to minute 158 of the Town Council meeting held on 5th April, 2004 members are informed that a Special Town Council meeting will be held on Tuesday, 24th August, 2004 at which County Councillor Rodney Bass will be in attendance to discuss Road Safety issues.
 23. TOWN COUNCIL MEETING - OCTOBER, 2004

Members are reminded that the Town Council meeting scheduled to be held on Monday, 4th October, 2004 will now be held on Tuesday, 5th October, 2004.
 24. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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