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Maldon Town Council

Agenda of Meeting

6th August 2004

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
31st August, 2004

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 6th SEPTEMBER 2004 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Vincent
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. D. Keighley

Cllr. W. Prior

Mrs. M. Curtis, I. Mackenzie, Mrs S. Riesebeck, S. Savage,
T. Shrimpton (Deputy Mayor) K. Smith (Town Mayor) and J. Swallow .
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE MEETING HELD ON 19TH JULY, 2004

(copy circulated with the agenda for the Town Council meeting held on 9th August, 2004. Please bring your copy to the meeting.)
  3. TOWN CLERK'S REPORT

(copy herewith)
 3.1

 3.2

 3.3
Receipts and Expenditure

Donations

Audit
  4.

 4.1
CINEMA WORKING PARTY

Working Party Notes

To receive and consider the Notes of the Cinema Working Party meeting held on:

(i) 19th July, 2004.

(ii) 2nd August, 2004
(copies herewith)
 4.2 Budget

To consider a Notional Budget for the Cinema Working Party. Members to note that the budget for 2004/05 was 600 as it was envisaged that the projector bracket 420 and the compressor 82 (total 502) would have been purchased during the 2003/04 financial year.

Below are the details of the Cinema account:

Receipts
Budget 2004 / 05   600.00
Income                   110.70
                               710.70
Expenditure          785.60
              Deficit of   74.90

Members are reminded that six more film shows are scheduled to take place this financial year.
  5.

 5.1
TOWN HALL

Access Audit

Further to minute 11.1 of the Finance and General Purposes Committee meeting held on 15th June, 2004 the report from the Essex Disability Access Service Ltd., in respect of the Access Audit has now been received in the office. The report is extensive and it is suggested that the Chairman and Vice-Chairman go through the report with the Town Clerk and report back as necessary.
 5.2 Lift

Further to minute 8.2 of the Finance and General Purposes Committee meeting held on 20th May, 2003 to receive a copy of a letter addressed to Cllr. Savage from David Cooper, LECS uk regarding British Standards for lifts and elevators. In this respect to consider whether any further action should be taken regarding the installation of an alarm within the lift.
(copy herewith)
 5.3 Conference Room To receive and consider the following email from Robert Scrimgeour, Conservation Officer, I District Council:

Following last Thursday, (the funeral of Peter Nickolls) and given Peter's involvement in overseeing the procurement of the Town Hall I wondered if you might think of naming the Conference Room after him - I have noticed in one or two of the village halls that I have visited that a memorial room has been named for a local benefactor or dignitary. Just a suggestion.
 5.4 Farleigh at St. Clare's Hospice

To receive and consider the following letter from Farleigh at St. Clare's Hospice.

I am writing to request use of the Town Hall, stage, kitchen and bar area for our 3rd Auction of Promises on Friday, 12th November, 2004.

As you may well know this is an extremely important fundraising event for us which has proved to be very successful for us in the past. This coming year's are extremely important for the charity as we are starting our campaign to build a new hospice and meanwhile we still have to maintain the services we are currently providing.

We would very much like to use these facilities again and any help that you could give us towards the cost of the hire would be very gratefully received as a contribution towards the success of the evening.
  6. BLUE PLAQUE

Further to minute 8.2 of the Finance and General Purposes Committee meeting held on 15th June, 2004 to receive a response from the Maldon Society regarding the proposed installation of a Blue Plaque on the St. Peter's Tower.
(copy herewith)
  7. CHRISTMAS LIGHTS

To receive and consider the report of the Town Clerk.
  8. IDENTIFICATION CARDS/TAGS

Members are requested to consider the provision of identification cards/tags.
  9. RAISING AWARENESS OF THE TOWN COUNCIL

Cllr. Savage to report.
 10. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 11.

 11.1
STAFFING MATTERS

Rates of Pay

Members are informed that The National Joint Council (NJC) for Local Government Services has reached agreement on rates of pay applicable from 1st April, 2004 through to 31st March 2006.
 11.2 Staff Review

(report herewith - members only)
 12. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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