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Maldon Town Council

Agenda of Meeting

12th January 2004

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
31st August, 2004

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 7th SEPTEMBER 2004 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Vincent
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. Mrs S. Riesebeck

Cllr. W. Prior

Mrs. M. Game, I. Mackenzie, S. Savage,
T. Shrimpton (Deputy Mayor), K. Smith (Town Mayor),
J. Swallow and Mrs. E. Williams.
Invited to attend: Maldon and Heybridge Horticultural Society.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING HELD ON 2ND AUGUST, 2004

To receive and consider the minutes of the Environment Committee meeting held on 2nd August, 2004.
(copy circulated with the Town Council agenda for the meeting held on 9th August, 2004. Please bring your copy to the meeting)
  3.

 3.1
ALLOTMENTS

Allotment Inspection
(copy herewith)
 3.2 Financial Statement of Account

(copy herewith)
 3.3 Allotment Rents 2004/05

To consider whether there should be an increase in the allotment rent for the year 2004/2005. For information the current charge is .10 pence per sq. metre with a 50% discount for senior citizens.
 3.4 Maldon Hall Allotment Site

To receive and consider a letter from a tenant of the Maldon Hall allotment site regarding his concerns at the site.
(copy herewith- members only)

For information members are informed that a response has been forwarded to the tenant informing him that replacement notice boards at the entrance gates are being constructed and that a catch has also been installed on the gate behind the flats but tenants are not shutting the gate after entering the site. It is also suggested that an article regarding children accompanying their parents at the allotment site be included in a future newsletter.
 3.5 Warwick Crescent Site

a. Letter from Tenant

Members are informed that a letter has been received from an allotment tenant at the Warwick Crescent allotment site.
(copy herewith - members only)

In response, a letter has been forwarded to the tenant informing him that members had previously considered the installation of compost toilets at the site but as these toilets had to be maintained on a daily basis concerns had been expressed regarding vandalism and it had been agreed that no action should be taken.

Members are informed that a letter has also been forwarded to the resident of the King Street property regarding the potential safety problem caused by the rear gate of the property opening onto the allotment site. A response has subsequently been received and the resident has now secured his gate to prevent it from opening onto the allotment site.

b. Replacement Gate

Further to minute 28.3.b. of the Environment Committee meeting held on 2nd August, 2004 members are informed that a replacement gate has now been made and fitted by tenants at the site at a cost of 96.53. A combination padlock, which was included in the cost, will also been installed on the gate and tenants will be advised of the code number with the invoice for their allotment rent.
  4. ALL SAINTS' CHURCHYARD - TREE WORK

Further to minute 23.2 of the Environment Committee meeting held on 21st June, 2004 to receive and consider the following quotations for work to various trees at All Saints' Churchyard in respect of the Notice of Works to Trees in a Conservation Area - TCA/MAL/04/00774:

(a)   265.00 plus VAT
(b)   275.00 plus VAT
(c)   420.00 plus VAT
  5. FLORAL DECORATIONS CONTRACT

Further to minute 10 of the Environment Committee meeting held on 18th May, 2004 to receive and consider the following quotations for the Floral Decoration Contract for the three period 2005, 2006 and 2007. For information members are informed that the Floral Decorations Contract for 2004 is 2,279.64 plus VAT.

(a) 2005 - 3,435.89 plus VAT, 2006 and 2007 an increase in accordance with the Retail Price Index.

(b) 2005 - 3,623.76 plus VAT, 2006 - 3,732.47 plus VAT and 2007 - 3,844.45 plus VAT (the annual increase is approximately 3%)

(c) 2005 - 6,191 00 plus VAT, 2006 - 6,245.00 plus VAT, 2007 - 6,290.00 plus VAT.

Should members also consider awarding the contract for the additional 120 Maldon in Bloom hanging baskets these costs would be reduced as follows:

2005 - 4,131.00 plus VAT, 2006 - 4,182.00 plus VAT and 2007 - 4,230 plus VAT.

For information the cost referred to for supplying, hanging, maintaining , watering and removal of 120 hanging baskets is in excess of the current charge.
  6.

 6.1
ST. PETER'S CHURCHYARD

Refurbishment
(report herewith)
 6.2 Sundial

Further to minute 8.1 of the Finance and General Purposes Committee meeting held on 15th June, 2004 and minute 31 of the Environment Committee meeting held on 2nd August, 2004 to receive and consider the following quotation from Bakers of Danbury for the removal of the sundial from the Plume Building:

Having had a look at the location and condition of the dial, a scaffold platform will be necessary, a mobile tower will be sufficient.

The leadwork appears very fragile and will have to be handled very carefully by our leadworkers. Assuming that it can be carefully removed and handed to you in half a day, the cost of the two leadworkers and an access tower will be 295.00 plus VAT.
  7. MILLENNIUM WAY

Further to minute 24.2 of the Environment Committee meeting held on 21st June, 2004 members are informed that a response has been received from the Footpaths Officer, Essex County Council who advised that Ordnance and Survey should be contacted directly regarding the inclusion of the Millennium Way on maps of the area. Members are informed that on contacting Ordnance and Survey a number of questions have arisen which have been forwarded to Mr. Kevin Ascott, the Ramblers Association for clarification.
  8. QUALITY BUS PARTNERSHIP

Further to minute 21 of the Environment Committee meeting held on 21st June, 2004 to receive a response from the Infrastructure and Rail Manager (Acting), Essex County Council regarding Quality Bus Partnership.
(copy herewith)
  9.

 9.1

 9.2
POETS' ESTATE

Licence to Plant

Tennyson Way

Town Clerk to report at the meeting.
 10. FOOTPATH NO. 40

Further to minute 30.1 of the Environment Committee meeting held on 2nd August, 2004 members are informed that the Public Rights of Way Officer, Essex County Council has notified the office that he will look at Footpath 40 again and consider the proposal to install a kissing gate at the suggested location.
 11.

 11.1
TREE WARDENS

Maldon Tree Wardens

Members are informed that nine people have now expressed an interest in becoming Maldon Tree Wardens and in this respect an informal meeting is being arranged on Monday, 20th September, 2004 to discuss future plans for the group. The Maldon District Council Tree Officer, Andy Day has been invited to attend and he has several ideas of ways in which Tree Wardens can assist to improve the trees within the town.
 11.2 Regional Tree Warden Forum

Notification has been received from the Tree Officer, Maldon District Council of the Regional Tree Warden Forum being held on Saturday, 2nd October, 2004 at Elveden Forest, Suffolk. The cost per delegate is 10.00 and all those who have expressed an interest in becoming Tree Wardens have been advised of the details.
 11.3 Seed Gathering Sunday and National Tree Week

Notification has been received regarding The Tree Council's Seed Gathering Sunday and National Tree Week. The District Council proposes to hold a Seed Gathering event on Sunday 10th October, 2004 at Hazeleigh Woods - details are yet to be finalised. National Tree Week is between 24th November and 5th December, 2004.
 12. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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