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Maldon Town Council

Agenda of Meeting

5th October 2004

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
28th October, 2004

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 5th OCTOBER 2004 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Philpott
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:
Cllr. K. Smith

Cllr. T. Shrimpton

M. Bentley, Mrs. M. Curtis, Mrs. M. Game, K. Jennings,
D. Keighley, I. Mackenzie, T. Matthams, H. Moss,
W. Prior, Mrs. S. Riesebeck, S. Savage, J. Swallow and
Mrs. E. Williams.
Invited to attend: Mrs. L. Smith (Mayoress of Maldon) and Sgt. R. Miller, Maldon Police.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. RHYME AGAINST CRIME CAMPAIGN

To receive a presentation from Mrs. Lyn Smith, Mayoress of Maldon and Sgt. Richie Miller, Maldon Police regarding the Rhyme Against Crime campaign.
  3.

 3.1
TOWN COUNCIL MEETINGS

Minutes of the Town Council meeting held on 9th August, 2004

a. To receive the minutes of the Town Council meeting held on 9th August, 2004.
(copy herewith)

b. To approve the signing of the minutes as a correct record.
 3.2 Minutes of the Special Town Council Meeting held on 24th August, 2004

a. To receive the minutes of the Special Town Council meeting held on 24th August, 2004
(copy herewith)

b. To approve the signing of the minutes as a correct record.
  4.

 4.1
MAYOR'S ANNOUNCEMENTS

List of Functions

To receive and consider a list of functions attended by the Mayor and Deputy Mayor since the Town Council meeting held on 9th August, 2004.
(copy herewith)
 4.2 Letter of Thanks

Further to minute 55.2 of the Town Council meeting held on 9th August, 2004 to receive the following letter of thanks to the Mayor and members from Mrs. Sybil Nickolls:

I see by a report in the Maldon and Burnham Standard that the Council is to make a donation in memory of Peter to his named charity. I would like to thank you all most sincerely for this very kind and generous gesture.

I do not yet have the final figure of the amount raised as it stays open for another two weeks but I will inform Helen of the total sum.
 4.3 Photograph Album of the Queen's Visit to Maldon in 1971

Members are informed that a photograph album of the Queen's visit to Maldon in 1971 has been presented to the Town Council by Ms. H. Taylor, the granddaughter of former Mayor of Maldon Cyril Dowsett. Her mother, Mrs. Ann Dawson, Cllr. Dowsett's first Mayoress for the period 1960-61, bequeathed the album to the people of Maldon to enable them to remember Maldon's wonderful day.
  5.

 5.1
MINUTES / NOTES OF COMMITTEE MEETINGS

Notes of the Planning Committee meeting held on 16th August, 2004
(copy circulated with the Planning Committee agenda for the meeting held on 31st August, 2004)
 5.2 Minutes of the Planning Committee meeting held on 31st August, 2004

(copy circulated with the Planning Committee agenda for the meeting held on14th September, 2004)
 5.3 Minutes of the Finance and General Purposes Committee meeting held on 6th September, 2004

(copy herewith)
 5.4 Minutes of the Environment Committee meeting held on 7th September, 2004

(copy herewith)
 5.5 Notes of the Planning Committee meeting held on 14th September, 2004

(copy circulated with the Planning Committee agenda for the meeting held on 27th September, 2004)
 5.6 Minutes of the Planning Committee meeting held on 27th September, 2004

(copy to be circulated prior to the meeting)
  6. APPOINTMENT OF MEMBER/REPRESENTATIVE

Due to the resignation of Cllr. John Swallow from the Town Council to consider the appointment of a member/representative to serve on the following Committees, Working Parties and Organisation:
 6.1

 6.2

 6.3

 6.4

 6.5

 6.6
Finance and General Purposes Committee

Environment Committee

Maldon in Bloom Working Party

Website Working Party

Remembrance Sunday Working Party

Maldon District Museum Association
  7. NOTES OF THE DOWNS LODGE WORKING PARTY MEETING HELD ON 18TH AUGUST, 2004

To receive and consider the notes of the Downs Lodge Working Party meeting held on 18th August, 2004.
(copy herewith)
  8. NOTES OF THE REMEMBRANCE SUNDAY WORKING PARTY MEETING HELD ON 31ST AUGUST, 2004

To receive and consider the notes of the Remembrance Sunday Working Party meeting held on 31st August, 2004.
(copy herewith)

Members are informed that Sgt. Miller, Maldon Police has contacted the office regarding the timing of the proposed Street Closure and requested that it be amended from 10.30 a.m. to 10.20 .a.m. to enable the closure to come into effect before the Wreath Laying Service. The appropriate authorities have been contacted regarding this matter. He also stated that four marshals would be required to manage the street closure.
  9. ROAD SAFETY WORKING PARTY - PUBLIC SURVEY

Further to minute 59.1 of the Town Council meeting held on 9th August, 2004 and the Special meeting of the Town Council held on 24th August, 2004, to consider whether the following should be publicised in the local press in respect of pedestrianisation of Maldon High Street.

"The Town Council are seriously concerned about the amount of traffic in the High Street:

a. Have you any views on pedestrianisation - Where from? Where to?

b. When - i) 24 hours;
ii) while shops are open.

Access for buses that stop in the High Street, taxis and the emergency services would not be affected.

No proposal can be considered until the pavements have been replaced at the top of the High Street."
 10. CODE OF PRACTICE

Further to minute 35.1 of the Town Council meeting held on 1st July, 2003 and the letter of Cllr. Keighley dated 14th August, 2004 (circulated to all members of the Town Council) members are requested to consider whether they wish to hold a Special meeting of the Town Council to review and discuss the video entitled "The Code in Practice" produced by the Standards Board for England. (Members are requested to bring with them their copy of the document, The Parish Councils (Model Code of Conduct) Order 2001)

For information should members consider holding a Special Town Council meeting the following dates are available:

Thursday, 4th November, 2004 (Main Hall)
Friday, 5th November, 2004 (Conference Room)
Thursday, 11th November, 2004 (Main Hall)
Tuesday, 16th November, 2004 (Main Hall)
 11.

 11.1
LICENSING ACT 2003

New Licensing Policy Consultation Document

Further to minute 53 of the Town Council meeting held on 9th August, 2004 and the letter of the Town Clerk dated 17th August, 2004 to receive and consider members views with regard to the new Licensing Policy consultation document. (Members are reminded to bring their copy of the document with them to the meeting)
 11.2 Email from a Member of the Public

(report herewith - members only)
 12. PLANNING APPLICATIONS

Further to the Council meeting held on 9th August, 2004 to regularise the situation regarding planning applications Cllrs. Keighley and Shrimpton have requested that consideration be given to resolving the following:

The Planning Committee be granted the authority to determine planning applications and in this respect Standing Order No. 61 be amended to read:

"Every planning application referred to the Council for observation shall be referred to the next meeting of the Planning Committee for determining.

If any application is contrary to the terms of the Maldon District Local Plan which requires a change of policy, the Planning Committee will make recommendation to the next meeting of the Town Council. If the timescale laid down by the District Council cannot be met, the recommendation will be referred to a Special Meeting of the Town Council."
 13. 60TH ANNIVERSARY OF V.E. DAY AND V.J. DAY

(report herewith)
 14. TOWN HALL

To receive and consider a letter from Mr B.W. Heath regarding the use of the Moot Hall for Charity Ghost Walks.
(copy herewith - members only)
 15.

 15.1
ATTENDANCE AT MEETINGS

Cllr. Shrimpton

To receive a verbal report from Cllr. Shrimpton regarding his attendance at a meeting held on 7th September, 2004 at the Plume School regarding new and improved sports facilities at the school.
 15.2 Cllr. Prior

To receive the verbal report of Cllr. Prior regarding his attendance at the following meetings:

a. Maldon Community Plan 2010 Task Groups
(i) Planning and Environment Task Group - 4th August, 2004
(copy of minutes herewith - members only)

(ii) Planning and Environment Task Group - 15th September, 2004

(iii) Transport and Access Task Group - 4th October, 2004
(copy of Transport & Access Task Group Draft Action Plan - members only)

b. Meetings of Other Bodies

(i) Maldon Chamber of Trade and Commerce - 13th September, 2004

(ii) Maldon Town Centre Strategy Group - 5th October, 2004
 16.

 16.1
TOWN CENTRE MANAGER

Maldon Town Centre Management Board Meeting held on 14th July, 2004

To receive and consider the minutes of the Town Centre Management Board Meeting held on 14th July, 2004.
(copy herewith - members only)
 16.2 Attendance at Meeting

Members are requested to consider whether they wish the Town Centre Manager to attend the Town Council meeting to be held on 14th February, 2005.
 17.

 17.1
MINUTES FROM OUTSIDE ORGANISATIONS

Local Strategic Partnership

(i) Leisure and Recreation Task Group - 5th July, 2004
(copy of minutes herewith - members only)

(ii) Leisure and Recreation Task Group - 6th September, 2004
(copy of minutes herewith - members only)
 18. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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