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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

18th October 2004

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
8th June, 2004

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 18th OCTOBER 2004 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Philpott
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. D. Keighley

Cllr. W. Prior

Mrs. M. Curtis, I. Mackenzie, Mrs S. Riesebeck, S. Savage, T. Shrimpton (Deputy Mayor) and K. Smith (Town Mayor).
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE MEETING HELD ON 6TH SEPTEMBER, 2004

(copy circulated with the agenda for the Town Council meeting held on 5th October, 2004. Please bring your copy to the meeting.)
  3.



 3.1

 3.2

 3.3

 3.4

 3.5
TOWN CLERK'S REPORT

(copy herewith)

Receipts and Expenditure

Donations

Fidelity Guarantee Insurance Cover

Clerks' Manual

Subscription - Essex Wildlife Trust
  4.

 4.1
CINEMA WORKING PARTY

Working Party Notes

To receive and consider the Notes of the Cinema Working Party meeting held on 7th September, 2004
(copy herewith).
 4.2 Film Club

Further to Note 5 of the Working Party meeting held on 7th September, 2004, members will have received letters informing them that a meeting has been arranged for Wednesday 20th October, 2004 at 8.00 p.m. in the Tudor Room, Swan Hotel at which Mr. Hewett, Chelmsford Film Club, will be attending. As a result of press releases a number of members of the public have expressed an interest in attending the meeting.
  5.

 5.1
TOWN HALL

Access Audit

Further to minute 33.1 of the Finance and General Purposes Committee meeting held on 6th September, 2004 report will be available at the meeting.
 5.2 Farleigh at St. Clare's Hospice

Further to minute 33.4 of the Finance & General Purposes Committee held on 6th September, 2004 members to note that a thank you letter has been received from Richard Fewings, Fundraiser, Farleigh at St Clare's Hospice, thanking the Town Council for free use of the Town Hall for their "Auction of Promises" on Friday 12th November, 2004.
  6. RAISING AWARENESS OF THE TOWN COUNCIL

Further to minute 37 of the Finance & General Purposes Committee meeting held on 6th September, 2004:

(i) Maldon Badge - sample will be available at the meeting;

(ii) Blue plaques - cost approximately 450 - 500, depending on the number ordered.
  7. IDENTIFICATION CARDS/TAGS

Further to minute 36 of the Finance & General Purposes Committee meeting held on 6th October, 2004 information has been obtained regarding the production of identification cards and if members wish to have cards, similar to those used by the District Council containing photographs these would cost in the region of 200. In this respect members are requested to consider whether they wish to have cards, with or without photographs, or name badges.
  8. MOOT HALL

To receive and consider the report of the Town Clerk on the up-to-date situation regarding repairs to the Moot Hall
(copy herewith).
  9. MALDON COMMEMORATIVE URN

To receive and consider a letter from Mr. Peter R. Snowden
(copy herewith members only).
 10. THE COUNTRYSIDE AGENCY - PROSPECTUS: QUALITY PARISHES INVESTMENT FUND

To receive and consider the attached prospectus issued by the Countryside Agency. The Essex Association of Local Councils have requested copies of responses forwarded to the Countryside Agency.
(copy herewith).
 11. MAELDUNE TRUST

To receive and consider the minutes of the Maeldune Trust meeting held on Monday 23rd August, 2004
(copy herewith).
 12. STAFFING MATTERS - APPRAISAL TOWN CLERK

Further to minute 39.2 of the Finance & General Purposes Committee held on 6th September, 2004 the report on the staff appraisal of the Town Clerk will be available at the next Finance & General Purposes Committee meeting.
 13. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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