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Maldon Town Council

Agenda of Meeting

1st November 2004

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
26th October, 2004

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 1st NOVEMBER 2004 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Philpott
Town Clerk


PRIOR TO THE COMMENCEMENT OF THE MEETING THERE WILL BE A DEMONSTRATION OF EXTERNAL LIGHTING AT ST. PETER'S TOWER AND THE PLUME BUILDING COMMENCING AT 7.00 P.M.


Chairman:

Vice Chairman:

Councillors:
Cllr. Mrs S. Riesebeck

Cllr. W. Prior

Mrs. M. Game, I. Mackenzie, S. Savage,
T. Shrimpton (Deputy Mayor), K. Smith (Town Mayor),
J. Swallow and Mrs. E. Williams.
Invited to attend: Maldon and Heybridge Horticultural Society.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING HELD ON 7TH SEPTEMBER, 2004

To receive and consider the minutes of the Environment Committee meeting held on 7th September, 2004.
(copy circulated with the Town Council agenda for the meeting held on 5th October, 2004. Please bring your copy to the meeting)
  3.

 3.1


 3.2


 3.3
ALLOTMENTS

Allotment Inspection
(copy to be circulated)

Financial Statement of Account
(copy herewith)

Sheds and the Allotment Association
(report herewith)
 3.4 Maldon Hall Allotment Site Security Fence

Further to minute 39.4 of the Environment Committee meeting held on 7th September, 2004 to receive and consider quotations for a replacement 1.8 metre chain link front perimeter fence.
(Quotations to be circulated at the meeting)
 3.5 Comments from the Maldon and Heybridge Horticultural Society
  4. TENNYSON ROAD AMENITY AREA

Further to minute 81.4 of the Town Council meeting held on 5th October, 2004 members will recall that it was agreed that minute 45.2 of the Environment Committee meeting held on 7th September, 2004 should be rescinded and the Tennyson Road Amenity Area be reconsidered in conjunction with additional information provided by Cllr. Savage. Cllr. Savage to report.
  5.



 5.1
ST. PETER'S CHURCHYARD

(report herewith)

Up-To-Date report and revised quotation for Ground Work
 5.2

 5.3
Tree Works

Lighting
To discuss the lighting display
  6. WARE POND

Further to minute 54 of the Environment Committee meeting held on 17th November, 2003 to consider whether the fence at the Ware Pond should be renewed. Members are requested to look at the area prior to the meeting.
  7. FOOTPATH NO. 40
Further to minute 46 of the Environment Committee meeting held on 7th September, 2004 to receive the following response from the Public Rights of Way Officer, Essex County Council regarding a Kissing Gate, FP40, Maldon:

Further to my letter of 13 August, I have now visited the site in question with Chris Brown, Area Rights of Way Officer. We would advise that no structure is required at the present time on footpath 40 where it meets the track leading down to the sailing club. The fence along the track has now collapsed, but there is a clear gap indicating the entrance to the footpath. Would you know if the fence is going to be repaired? In the meantime, perhaps the situation could be monitored and if anything changes we can reassess.

However, it does appear that waymarker posts are required: one where the path meets the track and one on the other side of the track where the footpath continues along the marshes. Under P3, we can provide you with the waymarker posts and discs and your Council could arrange for their installation, either by a volunteer or a handyman. Please do not hesitate to call me if you wish to discuss further.
  8.

 8.1
ALL SAINTS CHURCH

Church Walk - Additional Light

Further to minute 8 of the Environment Committee meeting held on 18th May, 2004 members will recall that a positive response had been received from owners and tenants of properties in Church Walk regarding the installation of a Parish Light in Church Walk and it was recommended that the matter be deferred until after the Planning Application for the All Saints' Annex had been considered by the District Council. In this respect, the application was refused by the District Council and members are requested to consider whether to install an additional Parish Light in this location.
 8.2 Tree Preservation Order

At the request of District Councillor Kelly members are requested to consider whether Tree Preservation Orders should be served on trees, namely the Acacia and Maple at the front of All Saints' Churchyard.
  9.

 9.1
CONTRACT MONITORING

Contract Monitoring Officer

Further to minute 34 of the Environment Committee meeting held on 2nd August, 2004 members are informed that the Contract Monitoring Officer and Internal Audit Manager will be attending the Environment Committee meeting to be held on 29th November, 2004 to give advice on matters regarding Contracts that operate within Maldon town.
 9.2 Area of Land to the Rear of the Public Library

As a result of an enquiry to the Contract Monitoring Officer, Maldon District Council regarding litter at the rear of the Public Library the following has been received:

.I have checked the Schedules in the Contract and spoken to Appletons with regard to your query as to whether the area to the rear of the Public Library and Carmelite Centre is cleaned. This area is classed as a "Private Road" and private roads do not form part of the Contract and it is therefore not scheduled to be cleaned.

Appletons have told me that the alleyway leading to the Friary to the left of the Public Library gets litter picked at their discretion, even though it is not part of the Contract, as litter and debris blows out into White Horse Lane.

I have also spoken with Ben Brown, Senior Waste Management Officer and he confirmed that when the new Contract was awarded in April 2002 private roads were removed from the Contract Specification. I am assuming that this is where the confusion has arisen as all private roads were cleaned and litter picked prior to 2002.
 10. ST. GILES RUINS

To receive a letter from Cllr. Keighley.
(copy herewith - members only)

For information regarding:
1.   the handyman is looking at making the site secure
2.   the blue rope has been removed
3.   Members agreed a few years ago that the top left hand corner should be left as a nature area. The plastic bag has been removed.
4.   There is no notice by the gate as originally it was hoped that members of the public would visit the site. It was only as a result of vandalism that the gate was locked. Members are requested to consider whether a notice should be erected warning people not to enter the site.
 11.

 11.1
MALDON IN BLOOM

Notes of the Meeting

To receive and consider the minutes of the Maldon in Bloom Working Party meeting held on 20th October, 2004.
(copy herewith).
 11.2 Plaque in Memory of Peter Nickolls

Further to minute 7(a) of the Maldon in Bloom Working Party meeting held on 20th October, 2004 members are requested to consider an engraved pavement slab at West Square as a memorial to Peter Nickolls.
 12. BUS SHELTER

Members will recall that 2,000 was allocated in the 2004/05 Estimates towards the provision of a bus shelter as it was agreed at the Environment Committee meeting on 10th February, 2003 that the Town Council should undertake a rolling programme for the installation of additional bus shelters within Maldon. The following locations have been suggested by First - Milton Road, Poundstretcher, White Horse, Promenade Gates, Acacia Drive, Spital Road, High Street location of the former Bus Station and Wycke Hill.

Members are reminded that previously the Essex County Council have provided grants of 1,000 towards the purchase of bus shelters and the last shelter purchased by the Town Council for the High Street cost 2,590 in 2003.

Members are requested to consider whether a bus shelter should be purchased during this financial year and if so the location.
 13. ESTIMATE REQUIREMENT

To consider the Estimate requirement in respect of the Environment Committee for the 2005/06 financial year.
 14.

 14.1
MALDON DISTRICT COMMUNITY SAFETY PARTNERSHIP

Consultation Document

To receive and consider information from the Maldon District Community Safety Partnership regarding the results of a Community Safety Audit.
(copy herewith)
 14.2 Community Safety Team Audit

To receive and consider a Feedback Form regarding the Maldon District Council Community Safety Team.
(copy herewith)
   15. TREE WARDENS

Members are informed that there have recently been two Tree Warden meetings at which the Tree Officer, Maldon District Council was invited to attend. The main topics of discussion included:

The Refurbishment of the Downs Road Recreation Ground

The views of Tree Wardens had been sought on how the area could be improved. Suggestions included:

Felling/pruning trees which were either diseased or planted too close together to enable them to grow into mature specimen trees;

Improvements to the footpath to assist with disabled access
Improved seating areas

Wood sculpture

Annual Tree Warden Seminar

Four Tree Wardens attended the Annual Seminar held at Centre Parcs, Thetford Forest, Suffolk on Saturday, 2nd October, 2004. Topics discussed at the seminar included the use of trees in various forms of alternative medicine, the planting of a woodland for the use in alternative medicine.

During the seminar Tree Wardens were taken on a walk around Centre Parcs where they were shown how they had created the man-made environment which, although extremely environmentally friendly, many of those attending found it a very sterile environment.

Countryside and Coastal Day

Tree Wardens have been invited to attend Countryside and Coastal Day held in the Promenade Park on 27th October, 2004.
 16. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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