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Maldon Town Council

Agenda of Meeting

15th November 2004

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
9th November, 2004

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 15th NOVEMBER 2004 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Philpott
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:
Cllr. K. Smith

Cllr. T. Shrimpton

A. Almond, M. Bentley, Mrs. M. Curtis, Mrs. M. Game,
K. Jennings, D. Keighley, I. Mackenzie, T. Matthams,
H. Moss, W. Prior, Mrs. S. Riesebeck, S. Savage, and
Mrs. E. Williams.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2.

 2.1
TOWN COUNCIL MEETINGS

Minutes of the Town Council meeting held on 5th October, 2004
   a. To receive the minutes of the Town Council meeting held on 5th October, 2004.

(copy herewith)
   b. To approve the signing of the minutes as a correct record.
  3.

 3.1
MAYOR'S ANNOUNCEMENTS

List of Functions

To receive and consider a list of functions attended by the Mayor and Deputy Mayor since the Town Council meeting held on 5th October, 2004.
(copy herewith)
 3.2 Malden Advocate

Members are informed that whilst on a recent visit to Maldon, USA, Canon David Atkins was invited to speak on local radio and was presented with a copy of the Malden Advocate newspaper which is available in the office for inspection.
  4.

 4.1
MINUTES / NOTES OF COMMITTEE MEETINGS

Notes of the Planning Committee meeting held on 11th October, 2004
(copy circulated with the agenda for the Planning Committee meeting held on 25th October, 2004 - Please bring your copy of these minutes to the meeting)
 4.2 Minutes of the Finance and General Purposes Committee meeting held on 18th October, 2004

(copy herewith)
 4.3 Minutes of the Planning Committee meeting held on 25th October, 2004

(copy circulated with the agenda for the Town Council meeting held on 8th November, 2004 - Please bring your copy of these minutes to the meeting)
 4.4 Minutes of the Environment Committee meeting held on 1st November, 2004

(copy herewith)
 4.5 Minutes of the Planning Committee meeting held on 8th November, 2004

(copy to be circulated prior to the meeting)
  5. APPOINTMENT OF A MEMBER/REPRESENTATIVE

Further to minute 82 of the Town Council meeting held on 5th October, 2004 to consider the appointment of a member/representative to serve on the following Committees, Working Parties and Organisation:
 5.1

 5.2

 5.3

 5.4

 5.5
Finance and General Purposes Committee

Environment Committee

Maldon in Bloom Working Party

Website Working Party

Maldon District Museum Association
 5.6 Planning Committee - in accordance with Standing Order No. 37(g) to appoint a member to serve upon the Planning Committee.
  6. APPOINTMENT OF MEMBERS TO SERVE ON CHARITIES
 6.1 Price Charity

To consider the appointment of two trustees to serve upon this charity for a four year period commencing November, 2004.
(This charity administers two Alms houses within the town).
 6.2 Thomas Martin Smith Charity

To consider the appointment of one trustee to serve upon this charity for a four year period commencing November, 2004.
(This charity is for the benefit of the poor in the Parish of St. Mary).
  7. NOTES OF THE REMEMBRANCE SUNDAY WORKING PARTY MEETING HELD ON 18TH OCTOBER, 2004

To receive and consider the notes of the Remembrance Sunday Working Party meeting held on 18th October, 2004.
(copy herewith)
  8. QUALITY STATUS

Further to minute 4 of the Quality Status Working Party meeting held on 24th May, 2004 to appoint three members to meet with representatives of the Maldon District Council to discuss the Draft Charter.
  9. CODE OF PRACTICE

Further to minute 86 of the Town Council meeting held on 5th October, 2004, minute 35.1 of the Town Council meeting held on 1st July, 2003 and the letter of Cllr. Keighley dated 14th August, 2004 (circulated to all members of the Town Council), it is suggested that a Special meeting of the Town Council be held on Tuesday, 7th December, 2004 to review and discuss the video entitled "The Code in Practice" produced by the Standards Board for England.
 10. STANDING ORDERS - PLANNING APPLICATIONS

Further to minute 88 of the Town Council meeting held on 5th October, 2004 and minute 101 of the Planning Committee meeting held on 25th October, 2004 the Planning Committee recommend that Standing Order 61 be amended to read:

The Planning Committee be granted the authority to determine planning applications and in this respect Standing Order No. 61 be amended to read:

"Every planning application or other related matter referred to the Council for observation shall be referred to the next Planning Committee. The Town Council hereby delegates the Planning Committee to respond on behalf of the Town Council.

If any application is contrary to the terms of the Maldon District Local Plan which requires a change of policy, the Planning Committee will make recommendation to the next meeting of the Town Council. If the timescale laid down by the District Council cannot be met, the recommendation will be referred to a Special Meeting of the Town Council."
 11. MARINE LAKE

At the request of Cllr. H. Moss to consider the following:

(a) The Town Council to submit a vote of no confidence in the Maldon District Council regarding their handling of the Marine Lake.

(b) To challenge the decision of the Health and Safety Executive regarding the closure of the Marine Lake.
 12. BATTLE OF THE BANDS

Further to the Council Meeting held on 5th July, 2004 to consider whether the Town Council should host a 2005 Battle of the Bands Competition. Members will recall that in the past the Maldon Youth Council have organised this successful event with the assistance of Town Council staff and Councillors but due to the fact that the Youth Council is currently dormant, members are requested to consider the future of the competition. For information the Maldon Leos may be able to assist with the event should it be held.
 13. CONSULTATION ON (1) A DRAFT CODE OF CONDUCT FOR LOCAL GOVERNMENT EMPLOYEES AND (2) A REVIEW OF RESTRICTIONS ON THE POLITICAL ACTIVITIES OF LOCAL AUTHORITY EMPLOYEES AND PAY OF POLITICIAL ASSISTANTS

Further to the letter of the Town Clerk dated 2nd September, 2004 members to consider the above documents.

With regard to (1) it is recommended that there be no objection to the proposals; with regard to

(2) in accordance with Section 2 of the Local Government and Housing Act 1989 the proposals contained in the document are not relevant to Parish and Town Councils.
 14. ESSEX RURAL STRATEGY - CONSULTATION DRAFT

Further to the letter of the Town Clerk dated 1st November, 2004 to consider the above document from the Essex Rural Partnership.
(Members are requested to bring their copy of the document to the meeting)
 15. MALDON DISTRICT GREEN SPACES CONFERENCE

Members are informed that notification has been received from the Maldon District Council of a Green Spaces Conference to be held on 26th February, 2005 at the Three Rivers Golf and Country Club, Cold Norton from 10.00 a.m. until 3.30 p.m. The day is aimed at individuals and organisations who use or who have an interest in the management and improvement of green spaces. Any members who would like to attend this Conference are requested to inform the Town Clerk to enable their interest to be registered.
 16. HEYBRIDGE PARISH COUNCIL

Members will recall that it was previously requested that Heybridge Parish Council forward their Council agenda to the Town Council for information. As no members have asked to look at these, members are requested to consider whether they still require this practice to continue.
 17.

 17.1
ATTENDANCE AT MEETINGS/CONFERENCES

Cllr. Savage - Rural Community Council, of Essex - Village Halls Conference

Cllr. Savage informs members that it is with regret that due to unforeseen circumstances he was unable to attend the Rural Community Council of Essex - Village Halls Conference held on 16th October, 2004 at Saling Village Hall.
 17.2 Cllr. Prior

To receive the verbal report of Cllr. Prior regarding his attendance at the following meetings:

a. Maldon Community Plan 2010 Task Groups
Planning and Environment Task Group - 10th November, 2004

b. Meetings of Other Bodies
(i) Maldon District Council, Energy Awareness Day - 16th October, 2004
(ii) Maldon District Council, Coast and Countryside Day - 27th October, 2004
 17.3

 17.3.1
Friends of the Prom

To receive the report of Cllr. Mackenzie regarding a Friends of the Prom meeting held on Friday, 22nd October, 2004 at the Maldon Little Ship Club at which the Marine Lake was discussed.
 17.3.2 To receive reports on further meetings held regarding the Marine Lake.
 18. TOWN CENTRE MANAGEMENT BOARD MEETING

To receive and consider the minutes of the Town Centre Management Board Meeting held on 8th September, 2004.
(copy herewith - members only)
 19. QUESTIONS FROM THE PRESS AND PUBLIC
 20. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 21. MOOT HALL

At the request of Cllr. Keighley, Chairman of the Finance and General Purposes Committee , to receive a quotation for renewing the four Moot Hall columns and panelling within the Committee Room.
(copy herewith - members only).



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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