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Maldon Town Council

Agenda of Meeting

29th November 2004

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
23rd November, 2004

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 29th NOVEMBER 2004 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Helen Philpott
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. Mrs S. Riesebeck

Cllr. W. Prior

A. Almond, Mrs. M. Game, I. Mackenzie,
S. Savage, T. Shrimpton (Deputy Mayor),
K. Smith (Town Mayor) and Mrs. E. Williams.
Invited to attend: Mrs. Maggie Saltmarsh, Contractor Monitoring Officer and Ms. Moira Bragg, Internal Audit Manager, Maldon District Council, Maldon and Heybridge Horticultural Society,
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. PRESENTATION REGARDING CONTRACT MONORING

Further to minute 57.1 of the Environment Committee meeting held on 1st November, 2004 to receive a presentation from the Contractor Monitoring Officer and Internal Audit Manager, Maldon District Council regarding contracts that operate within Maldon town.
  3. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING HELD ON 1ST NOVEMBER, 2004

To receive and consider the minutes of the Environment Committee meeting held on 1st November, 2004.
(copy circulated with the Town Council agenda for the meeting held on 15th November, 2004. Please bring your copy to the meeting)
  4.

 4.1
ALLOTMENTS

Financial Statement of Account
(copy herewith)
 4.2 Sheds

Further to minute 51.3 of the Environment Committee meeting held on 1st November, 2004 to receive:

(a) a letter from a tenant of the Warwick Crescent allotment site:

I am writing regarding the idea of a Communal Shed on the Warwick Crescent allotment site suggested by a tenant of this site. I would like to object to this for the following reasons:

1. The shed would be on the main footpath and would take up most of the width of the path.
2. The shed would be too near to the boundary fence. This would not allow any work to be carried out to the boundary if needed.
3. I would not be prepared to contribute to the upkeep of a communal shed that I would not use.
4. The shed would be too small for all plot holders to store tools.

I believe the Council should allow sheds in individual plots as do other Councils with guidelines for dimensions and positioning of the sheds.

(b) a response from Maldon District Council regarding sheds on allotments.
 4.3 Maldon Hall Allotment Site

Members are informed that a request has been received from the new tenant of plot 39b enquiring if it would be possible for some top soil or soil improver to be provided for this plot. They have found that the top soil was removed when plots 39a and 39b were cleared and flattened a couple of years ago. Members will recall that this plot has been in extremely poor condition and has not been cultivated for many years, in this respect it is suggested that a quotation from the Parks Department in the sum of 40 to supply and deliver 2 loads of soil improver be considered.
 4.4 Comments from the Maldon and Heybridge Horticultural Society
  5.

 5.1
AMENITY AREAS

Tennyson Road

Further to minute 52 of the Environment Committee meeting held on 1st November, 2004 members are informed that responses are still awaited in respect of the letter forwarded to residents who had expressed an interest in obtaining an area of the Tennyson Road amenity area to incorporate into their gardens. Should responses be received they will be reported at the meeting.
 5.2 Norfolk Road

To receive and consider a quotation from the Parks Supervisor, Maldon District Council in the sum of 300 plus VAT to tidy up the shrubs and trees at an amenity area in Norfolk Close which is the Town Council's responsibility.
  6. ST. PETER'S CHURCHYARD

Further to minute 53 of the Environment Committee meeting held on 1st November, 2004, members to note that letters have been sent to SSG Landscape Construction limited and Abco Electrical accepting their quotations. Details of the lighting plan are awaited so that a planning application can be submitted.
  7. FOOTPATH NO. 40

Further to minute 98.4 of the Town Council meeting held on 15th November, 2004 to receive the verbal report of Cllr. Mrs. Riesebeck regarding Footpath 40, Maldon.
  8. LONGSHIP WAY - Vehicles Parking on Green and Overgrown Hedge

(report herewith).
  9. YOUTH CONCERNS

At the request of Cllr. Mrs. S. Riesebeck to consider problems that have arisen with regard to youths congregating in the vicinity of out of town retail premises and car parks and in this respect to consider the following recommendation of the Road Safety Working Party held on 16th November, 2004 regarding this matter:

A letter be sent to the Police expressing concern about youths congregating and intimidating the public and referring to Section 159 of the Police Reform Act
 10. WINTER SERVICE

To receive and consider the following letter from the Maintenance Policy Engineer, Highways, Essex County Council regarding their Winter Service:

Essex County Council Members have agreed to the continuation of its policy with regard to the sponsorship of salt bins. However, there have been some changes to the conditions under which these bins can be provided, and these conditions are shown in the attached extract from the Winter Service Operational Plan 2004.
(copy herewith)

If you wish to have a salt bin installed within your area then please direct your request to your Area Highway Manager's Office who will provide the required guidance
 11. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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