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Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

16th January 2006

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
10th January, 2006

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 16th JANUARY 2006 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. D. Keighley

Cllr. M Bentley

A. Almond, Mrs. M. Curtis, I. Mackenzie,
Mrs S. Riesebeck (Deputy Mayor), S. Savage,
T. Shrimpton (Town Mayor) and K. Smith.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE MEETING HELD ON 21 NOVEMBER 2005

(sent out previously)
  3.

 3.1
ACCOUNTS & AUDIT
AUDIT OF ACCOUNTS 1 APRIL 2004 - 31 MARCH 2005

To receive the external auditor's opinion and to consider what action is required
(enclosed - members only)
 3.2 INTERNAL AUDIT INTERIM REPORT

To receive the interim report from the internal auditor and to consider what action, if any, is required
(enclosed - members only)
  4.

 4.1

 4.2
TOWN CLERK'S REPORT

Receipts and Payments at 9 January 2006

Donations
(report enclosed - members only)
  5. TOWN HALL WORKING PARTY

To receive an interim report from the Working Party including recommendations for revised fees
(report to follow - members only)
  6. INSURANCE

To consider the report from the Council's insurers and put in place any necessary actions
(report enclosed - members only)
  7. COUNCIL PROPERTIES

To receive a report from the Clerk on the Council's properties
(enclosed - members only)
  8. TOWN HALL LICENCE

To receive an update from the Clerk on the situation regarding the use of Temporary Event Notices by the Council's regular hirer
  9.

 9.1

 9.2
CHRISTMAS LIGHTS 2005

To receive a report from the Clerk on the 2005 season

To begin the preparations for a new tender for the Christmas lights contract
  10. BATTLE OF THE BANDS

To consider whether the Town Council is to run a competition in 2006, and if so, how it is to be managed. There are funds in the budget for the Youth Council which, if agreed, could be utilised for this activity. The only Saturday before the end of June when the Main Hall does not have any bookings is 29 April (Bank Holiday weekend).
 11. QUESTIONS FROM THE PRESS AND PUBLIC
 12. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw
 13. STAFFING MATTERS

To receive a report from the Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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