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Maldon Town Council

Agenda of Meeting

9th May 2005

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
3rd May, 2005

Dear Councillor,

You are summoned to attend the ANNUAL MEETING OF THE MALDON TOWN COUNCIL to be held in the Town Hall, Market Hill, Maldon on MONDAY, 9th MAY 2005 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:
Cllr. K. Smith

Cllr. T. Shrimpton

A. Almond, M. Bentley, Mrs. M. Curtis, Mrs. M. Game,
K. Jennings, D. Keighley, I. Mackenzie, T. Matthams,
H. Moss, W. Prior, Mrs. S. Riesebeck, S. Savage, and
Mrs. E. Williams.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
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  1. WELCOME BY TOWN MAYOR
 1.1 List of Functions

To receive and consider a list of functions attended by the Mayor and Mayor during the 2004 - 2005 Mayoral Year.
(copy herewith)
 1.2 Presentation by Maldon Pantomime Society
  2. ELECTION OF TOWN MAYOR FOR THE ENSUING MUNICIPAL YEAR
  3. TOWN MAYOR TO MAKE STATUTORY DECLARATION OF ACCEPTANCE OF OFFICE.
  4. TOWN MAYOR TO BE PRESENTED WITH THE BADGE OF OFFICE, COINS OF MALDON AND KEYS TO THE MOOT HALL BY CLLR. K. SMITH
  5. NOMINATION BY THE MAYOR OF A MAYORESS OR CONSORT FOR THE ENSUING MUNICIPAL YEAR
  6. TOWN MAYOR TO PRESENT BADGES TO THE RETIRING MAYOR AND MAYORESS
  7. APPOINTMENT OF DEPUTY TOWN MAYOR FOR THE ENSUING MUNICIPAL YEAR
  8. APOLOGIES FOR ABSENCE
  9. MINUTES OF THE TOWN COUNCIL MEETING HELD ON 4TH APRIL, 2005
 9.1 To receive and consider the minutes of the Town Council meeting held on 4th April, 2005

(copy herewith)
 9.2 To approve the signing of the minutes as a correct record.
 10. MINUTES OF COMMITTEE MEETINGS

To receive and consider the minutes of the following meetings:
 10.1 Planning Committee Meeting held on 5th April, 2005

(copy circulated with the agenda for the Planning Committee meeting held on 18th April, 2005)
 10.2 Environment Committee meeting held on 11th April, 2005

(copy herewith)
 10.3 Planning Committee meeting held on 18th April, 2005

(copy circulated with the agenda for the Planning Committee meeting held on 3rd May, 2005)
 10.4 Planning Committee meeting held on 3rd May, 2005

(copy to be circulated prior to the meeting)
 11. MINUTES OF THE ANNUAL TOWN MEETING HELD ON 12TH APRIL, 2005

To receive and consider the minutes of the Annual Town Meeting held on 12th April, 2005.
(copy herewith)
 12. MAYOR'S ALLOWANCE

Pursuant to Section 15(5) of the Local Government Act 1972 and further to Minute 119 of the Special Council Meeting held on 7th December 2004 to note that: The Mayor's allowance has been set at 2,500.00.
 13.

 13.1
APPOINTMENT OF MEMBERS TO SERVE UPON COMMITTEES

Finance & General Purposes Committee - (Evening)

This committee shall comprise of: the Town Mayor, Deputy Mayor (Ex-officio) and seven other members.
 13.2 Planning Committee - (Evening)

This committee shall comprise of: the Town Mayor, Deputy Mayor (Ex-officio) and seven other members.
 13.3 Environment Committee - (Evening)

This committee shall comprise of: the Town Mayor, Deputy Mayor (Ex-officio) and seven other members.
 14.

 14.1
APPOINTMENT OF MEMBERS TO SERVE ON WORKING PARTIES

Maldon In Bloom - (Morning)

To appoint three members to serve upon the Maldon In Bloom Working Party.
 14.2 Cinema (Evening)

Members are reminded that the Working Party consists of up to five members.
 14.3 Website - (Various)

Members are reminded that the Working Party consists of up to five members.
 14.4 Remembrance Sunday/ VE/VJ Day

Members are reminded that the Working Party consists of four members.
 14.5 Quality Status

To appoint members to serve on this Working Party consists of five members.

For information, the next meeting with the District Council to discuss Quality Status will be held on Monday, 6th June, 2005 in the Conference Room, Town Hall commencing at 2.00 p.m.
 15. APPOINTMENT OF COUNCILLORS TO REPRESENT THE TOWN COUNCIL ON :
 15.1 Anti Social Behaviour and Youth Offending Sub Group

To appoint two representatives to attend meetings of the Anti Social Behaviour and Youth Offending Sub Group.
 15.2 Blackwater Rail Trail Liaison Group

To appoint one representative to attend meetings of the Blackwater Rail Trail Liaison Group.
 15.3 Blackwater Estuary Siltation Steering Group (2 reps.)

To appoint two representatives to serve on this committee.
 15.4 Chelmsford and Maldon Drug Reference Group

To appoint one member of the Council to represent the Town Council at meetings of the Chelmsford and Maldon Drug Reference Group.
 15.5 Civil Emergency Representative - (Daytime)

To appoint one member of the Council to represent the Town Council at any emergency exercises.
 15.6 East Essex Transport Forum - (Evening)

To appoint one representative to attend meetings of the East Essex Transport Forum.
 15.7 Essex Association of Local Councils - Maldon District (Evening)

To appoint up to four representatives to attend meetings of the EALC - Maldon District. The Town Clerk is usually one of the representatives.
 15.8 Essex Association of Larger Local Councils' - Larger Local Councils Forum (Daytime)

To appoint two representatives to attend meetings of the EALC - Larger Local Councils' Forum. The Town Clerk usually serves on this Forum.
 15.9 Friends of the Prom - (Evening)

To appoint a representative to attend meetings of the Friends of the Prom.
 15.10 Health Authority

To appoint a representative to attend meetings relating to Health Authority issues.
 15.11 Maeldune Trust - (Evening)

To appoint two representatives to attend meetings of the Maeldune Trust. For information Cllr. Mrs. Game and Mrs. Williams serve as Maeldune Trustees.
 15.12 Maldon Chamber of Trade and Commerce - (evenings - 1st Monday of the month)

To appoint a representative to attend meetings of the Maldon Chamber of Trade and Commerce.
 15.13 Maldon District Museum Association (evenings)

To appoint a representative to attend meetings of the Maldon District Museum Association.
 15.14 Maldon District Crime Reduction Panel

To appoint two representatives to attend meetings of the Maldon District Crime Reduction Panel.
 15.15 Maldon District Heritage & Museums Forum (evenings)

To appoint one member to represent the Town Council at Maldon District Heritage & Museums Forum meetings.
 15.16 Maldon District Community Safety Partnership Steering Group (afternoons)

To appoint one member to represent the Town Council at Maldon District Community Safety Partnership Steering Group Meetings.
 15.17 Maldon District 2010 Task Groups (various)

To appoint a representative to represent the Town Council at meetings of the following Task Groups.

a. Transport and Access
b. Health, Social Care and Housing
c. Environment and Planning
d. Education, Training and Employment
e. Leisure and Recreation
 15.18 Maldon Twinning Association To appoint two representatives to attend meetings of the Maldon Twinning Association (The Mayor is the President of the Association) For information the Maldon Twinning Association AGM is to be held in the Committee Room, Moot Hall on Wednesday, 25th May, 2005 commencing at 7.30 p.m.
 15.19 Parish Footpath Representative

To appoint one member to attend meetings concerning Parish Footpaths.
 15.20 Parish Passenger Transport Meetings

To appoint one member to attend Parish Passenger Transport Meetings.
 15.21 Plume Educational Trust

To appoint one member as a Trustee of the Plume Educational Trust for a four year period commencing from 16th June, 2005. Members to note that the meeting are held in May and November from 4.30 p.m.- 6.30 p.m. at the Plume School, Fambridge Road and that Cllr. Shrimpton currently serves as a Trustee.
 15.22 Town Centre Management Board

To appoint a representative to serve upon the Town Centre Management Board. The Town Clerk attends Management Board meetings.
 16. 60TH ANNIVERSARY VE/VJ DAY CELEBRATIONS

To receive and consider the notes of the VE/J Day Working Party meeting held on 5th April, 2005 (copy herewith)
 17. A CODE FOR THE FUTURE

Further to minute 185 of the Town Council meeting held on 4th April, 2005 to consider the consultation paper on the review of the Code of Conduct entitled, "A code for the future". Members to note that the deadline for responses is 17th June, 2005.
(copy previously circulated- please bring your copy to the meeting)
 18. STANDING ORDERS

To receive and considered a revised copy of the Town Council's Standing Orders, taking into consideration the amendment as resolved in minute 133.2 of the Town Council meeting held on 20th December, 2004.
(copy herewith)
 19. LICENSING ACT 2003

Further to minute 87.1 of the Town Council meeting held on 5th October, 2004 to receive a verbal report from the Town Clerk regarding the Licensing Act 2003.
 20. TOWN HALL ENTRANCE DOORS

Further to minute 97.5 of the Finance and General Purposes Committee meeting held on 29th March, 2005 to receive the report of the Town Clerk regarding Entrance Doors.
(copy herewith)
 21.

 21.1
TRAFFIC MANAGEMENT

Public Survey

Further to minute 1981 of the Town Council meeting held on 4th April, 2005 to receive the following response from the Mid Area Highway Manager, Essex County Council regarding a Traffic Management Public Survey of High Street, Maldon:

.. This matter is currently being investigated which may take a little time. I will contact you as soon as I have any further information. In the meantime I would like to thank you for bringing this matter to my attention and if you have any queries, please do not hesitate to contact Mike Ager at the office above, who is dealing with this matter.
 21.2 Formation Of A Strategy Group

At the request of the Wantz Road Residents Association and other interested parties to consider the formation of a Public Strategy Group for Maldon to discuss highway issues including pedestrianisation, a one way system etc.
 22. MEMBER'S ATTENDANCE AT MEETING - 2004 / 2005 MUNICIPAL YEAR

For information to receive a report detailing member's attendance at meetings during the 2004 / 2005 municipal year.
(copy herewith)
 23. MEMBERS REPORTS ON THEIR ATTENDANCE AT COURSES OR MEETINGS

To consider the reports from the following members regarding their attendance at:

a. Maldon District Museum Association - 12th April, 2005
b. Maldon District Heritage and Museums Forum A.G.M. - 27th April, 2005
c. Essex Training Partnership Courses
 24. MALDON TOWN CENTRE MANAGEMENT BOARD

To receive the minutes of the Maldon Town Centre Management Board meeting held on 19th April, 2005.
(copy herewith)
 25. MINUTES OF OUTSIDE ORGANISATIONS

To receive and consider the minutes of the following organisations:
(copy herewith - members only)
 26.1 Maldon District Museum Association - 8th March, 2005
 26.2 Maldon 2010 Partnership Planning and Environment Task Group - 2nd March. 2005
 27. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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