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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

4th July 2005

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
28th June, 2005

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 4th JULY 2005 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. K. Smith

Cllr. S. Savage

A. Almond, M. Bentley, Mrs. M. Game,
I. Mackenzie, Mrs. S. Riesebeck (Deputy Mayor),
T. Shrimpton (Mayor) and Mrs. E. Williams.
Invited to attend: Maldon and Heybridge Horticultural Society.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING

To receive and consider the minutes of the Environment Committee meeting held on 23rd May, 2005.
(copy circulated with the Town Council agenda for the meeting held on 20th June, 2005)
  3. PROMENADE PARK GARDENS

To receive a consultation from District Councillor Mrs. Brenda Keighley regarding proposed new gardens in the Promenade Park.
  4.

 4.1
ALLOTMENTS

Allotment Inspection
(report herewith)
 4.2 Financial Statement of Account

(copy herewith)
 4.3 Maldon Hall

a. Site Security
To receive and consider a letter from a tenant regarding the Maldon Hall allotment site in respect of security at the site.
(copy herewith - members & MHHS only)

b. Boundary Fence
To receive and consider a quotation to replacement the front fence and raise the height of the gates at the site.
(to be circulated at the meeting)
 4.4 Warwick Crescent

a. Padlock
To receive and consider a letter from a Warwick Crescent allotment tenant regarding the entrance gate padlock.
(copy herewith)

b. Additional Water Tanks
To receive and consider a letter from a Warwick Crescent allotment tenant regarding costings for the installation of additional water tanks at the site.
(copy herewith)

c. Shed
To receive and consider a request from tenants regarding the installation of a shed at the Warwick Crescent allotment site
(copy herewith)
 4.5 Allotment Tenancy Agreement and Rules

To receive and consider copies of the Allotment Tenancy Agreement and Rules. In view of the item to be consider under the confidential section of the agenda, members are requested to review the Tenancy Agreement and Rules.
(copies herewith)
 4.6 Allotment Rents 2005/06

To consider whether there should be an increase in the allotment rent for the year 2005/2006. For information the current charge is .11 pence per sq. metre with a 50% discount for senior citizens.
 4.7 Comments from the Maldon and Heybridge Horticultural Society
  5. MALDON IN BLOOM WORKING PARTY

To receive and consider the Notes of the Working Party meeting held on 8th June, 2005.
(copy herewith)
  6. ST. PETER'S CHURCHYARD

(report herewith)

To receive:   a. Finance report
                      b. Progress report
  7. BUS SHELTERS

Notification has been received from Essex County Council, Highways informing of their intention to replace the footpath outside All Saints' Church later in the year. During the discussion it was realised that the bus shelter in this location would need to be replaced. As the site is on a Quality Bus Partnership route the Essex County Council would replace the bus shelter at no cost to the Town Council but the Town Council would be responsible for the maintenance and upkeep of the shelter. In this respect, members are requested to consider two designs, as suggested by the ECC, for a replacement shelter.
(copy herewith)
  8. MARKET HILL GARDEN

The Town Council's Ground Maintenance Contractor recently reported that shrubs had been removed adjacent to the boundary wall of the garden to enable the wall to be rebuilt by the owner of the adjacent property. For information the Mayor visited the site and spoke to the builders who were unaware that they were trespassing and damaging Town Council property.

It is suggested that a letter be sent to the resident of the property requesting that they compensate the Town Council for the cost to re-plant the area with mature shrubs.
  9. LEECH MEMORIAL GARDEN

Members are informed that a concerned local resident has reported that the Leech Memorial Garden is having increased problems with litter. The only litterbin at the site is often overflowing although emptied on a regular basis. In this respect, members are requested to consider installing an additional litterbin at the site. A local resident has also suggested that consideration should be given to forming a "Friends of Leech Memorial Garden" group.
 10. OAK TREE, LONGSHIP WAY

To receive and consider a quotation from the Parks Supervisor, Maldon District Council in the sum of 100.00 plus VAT to undertake the following work:

Lift crown all around an Oak tree near to the road to enable clearance for high vehicles and remove all arisings from site.

Members to note that this work is necessary, as the tree has recently been damaged by a vehicle and for public safety a branch had to be removed.
 11. QUESTIONS FROM THE PRESS AND PUBLIC
 12. EXCLUSION OF PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed, it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 13. MALDON HALL ALLOTMENTS

To receive and consider the letters of tenants from the Maldon Hall allotment site.
(copies herewith - members only)



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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