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Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

16th August 2005

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
8th August, 2005

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 16th AUGUST 2005 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. K. Smith

Cllr. S. Savage

A. Almond, M. Bentley, Mrs. M. Game,
I. Mackenzie, Mrs. S. Riesebeck (Deputy Mayor),
T. Shrimpton (Mayor) and Mrs. E. Williams.
Invited to attend: Maldon and Heybridge Horticultural Society.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING

To receive and consider the minutes of the Environment Committee meeting held on 4th July, 2005.
(copy circulated with the Town Council agenda for the meeting held on 25th July, 2005)
  3.

 3.1
ALLOTMENTS

Allotment Inspection
(report herewith)
 3.2 Financial Statement of Account

(copy herewith)
 3.3 Warwick Crescent

a. Padlock
A replacement padlock has been purchased and will be installed on the gate on Friday, 19th August, 2005.

b. Additional Water Tanks - Minute 15.4b
The water tanks and associated parts have been ordered, a mini digger is being hired and the tenants will be undertaking the work to install four additional water tanks at the site.

c. Rubbish Clearance - Minute 15.4c
Although it was agreed that a skip be hired to remove rubbish from the site, on contacting the skip hire companies it was ascertained that skips are unable to be delivered to King Street because of the narrow road. Members are requested to consider a quotation from the Ground Maintenance Contractor to remove the rubbish from the site.
(copy herewith - members only)
 3.4 Allotment Tenancy Agreement and Rules

To receive and consider revised copies of the Allotment Tenancy Agreement and Rules for Maldon Hall, Warwick Crescent, and Brickhouse Farm which are slightly different and comply with the lease agreement from the Maldon District Council for this site.
(copies herewith)
 3.5 Maldon Hall

To receive and consider a letter from Cllr. D. Keighley regarding the Maldon Hall allotment site.
(copy herewith - members only)
 3.6 MHHS Best Kept Allotment Competition 2005

Members are informed that the results of the Best Kept Allotment 2005 have been received from the Maldon and Heybridge Horticultural Society and are as follows:

1st                        Mr B. Mead - Maldon Hall site plots 29a, 30a & 30b

Joint 2nd              Mr R. Lee - Maldon Hall site plots 25b & 28a
                             Mr R. Cable - Maldon Hall site plots 4 5a & 5b

Joint 3rd              Mr G. Shirmer - Maldon Hall site plot 7
                             Mr E Cook - Maldon Hall site plot 9
                             Mr J Miller - Heybridge

It is suggested that a copy of the competition results be circulated with the annual invoice.
 3.7 Comments from the Maldon and Heybridge Horticultural Society
  4. ST. PETER'S CHURCHYARD

To receive a progress report.
(report herewith)
  5. GROUNDS MAINTENANCE CONTRACT

The existing Ground Maintenance Contract expires on 31st March, 2006. Members are requested to consider a proposed Schedule of Works for the Ground Maintenance Contract for the period 1st April 2006 - 31st March, 2010. Members to note that proposed amendments to the existing contract are highlighted in red. Should members authorise the Schedule of Works, tenders will be sought for consideration with the 2006 / 2007 Estimates.
(copies herewith - members only)
  6. QUESTIONS FROM THE PRESS AND PUBLIC
  7. EXCLUSION OF PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed, it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
  8. MALDON HALL ALLOTMENTS

To receive and consider letters from tenants of the Maldon Hall allotment site.
(copies herewith - members only)



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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