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Maldon Town Council

Agenda of Meeting

26th September 2005

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
19th September, 2005

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 26th SEPTEMBER 2005 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. K. Smith

Cllr. S. Savage

A. Almond, M. Bentley, Mrs. M. Game,
I. Mackenzie, Mrs. S. Riesebeck (Deputy Mayor),
T. Shrimpton (Mayor) and Mrs. E. Williams.
Invited to attend: Maldon and Heybridge Horticultural Society.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING

To receive and consider the minutes of the Environment Committee meeting held on 16th August, 2005.
(copy circulated with the Town Council agenda for the meeting held on 19th September, 2005)
  3.

 3.1
ALLOTMENTS

Allotment Inspection
(report herewith)
 3.2 Financial Statement of Account

(copy herewith)
 3.3 Allotment Tenancy Agreement and Rules

a. Further to minute 27.4 of the Environment Committee meeting held on 16th August, 2005 where members agreed that the Allotment Tenancy Agreement and Rules should be amended. The amendments included replacing the clause:

"No livestock or poultry of any kind shall be kept upon the Allotment Garden other than a reasonable number of hens or rabbits for the tenant's own domestic use" with the following clause:

"No livestock or poultry of any kind shall be kept upon the Allotment Garden.

It was agreed that the revised allotment agreement should be forwarded to all tenants with the annual invoice for the allotment rent which is sent to all tenants at the beginning of September for payment at the end of September.

Members are informed that in the interim period between the new agreement being sent to tenants, a new tenant took over plot 40a at the Maldon Hall site in this respect signed the old tenancy agreement. When this tenant received his invoice and revised tenancy agreement he visited the office to inform us that he had purchased a chicken coop and 3 hens to be situated on his plot which was in accordance to rule 4c of the old agreement. He also stated that although he had tried, he was unable to get a refund on the equipment or hens which he had already purchased which totalled approximately 150.00.

The next Environment Committee meeting was not for another 4 weeks and it was felt that the problem needed immediate rectification. In consultation with the Chairman of the Environment Committee and the Town Clerk, the tenant was informed that he could have the hens on his plot for the remainder of their natural life but they could not be replaced should they die either naturally or in the unfortunate event that a fox should attack them.

The tenant felt that this was a fair arrangement and stated that he would sign the revised agreement on the death of his hens.

b. At the request of Cllr. Keighley, to consider the anomaly created by the issue of two differently-worded Allotment Agreements and decide what action should be taken to resolve the situation.
  4. FLORAL DECORATIONS CONTRACT

The Town Sign has been relocated from outside All Saints' Church to West Square and is now incorporated in a large planter which includes two hanging baskets. The Maldon in Bloom Working Party has also purchased additional planters which have been located in the following location around the town:

2  White Horse Lane car park
1  Butt Lane car park
7  St. Peter's Churchyard
2  Fullbridge

It is suggested that it would be beneficial for these floral decorations to be included within the Town Council's Floral Decorations Contract which runs until 2007.

The following costs have been obtained from the Floral Decorations Contractor:

Town Sign
To plant, maintain and water 3 times a week with Summer bedding in accordance to the existing Floral Decorations Contract

To install Maintain and water two hanging baskets on the Town Sign during the summer

To plant, maintain with Winter bedding, in accordance to the existing Floral decorations Contract

Total cost                                                                                    515.00 plus VAT

To fill, maintain and water 12 hanging baskets, summer only 102.00 plus VAT

These prices are for 2006 and are subject to an increase in line with the retail price index for the year 2007.
  5. MOTORCYCLES AND SCOOTERS ON FOOTPATHS

To receive and consider an email sent to the Deputy Mayor from a local resident:

I live on the end of Johnston Way where the cycle/footpath passes through and am sick of asking people not to ride their motorised scooters or motorbikes along the cycle path. I have called the police once as I have been threatened by these people when I approach them. It is now at least twice a week that I ask people not to ride along the cycle path, but lately I am being abused and threatened. I fear one day I will have to defend myself and my family from revenge or direct assault. Is there any way this can be stopped as my patience is running thin. I will be installing CCTV in order to have evidence when I am attacked.

For information a copy of this email has been forwarded to Sgt. Miller, Maldon Police Station requesting his advice.
  6. ST. MARY'S CHURCHYARD

The Church Warden, St. Mary's Churchyard has reported that problems have been occurring with people climbing from the Churchyard onto the outbuildings of the adjacent Jolly Sailor Public House. Members are requested to consider how this problem could be rectified. It is suggested that members may find it helpful to visit the churchyard prior to the meeting.
  7. ALL SAINTS' CHURCHYARD

(report herewith)
  8. SEED GATHERING SUNDAY

Members are informed that Seed Gathering Sunday in on Sunday, 9th October, 2005 and an event is being held in Hazeleigh Wood, Woodham Mortimer between 10.30 a.m. and 2.00 p.m.
  9. NATIONAL TREE WEEK - 23rd November - 4th December

To consider planting a tree for National Tree Week at the Longship Way amenity area at an approximate cost of 50.00 plus VAT.
 10. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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