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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

26th February 2007

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
19th February, 2007

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 26th FEBRUARY 2007 commencing at 8.00 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr C MacKenzie

Cllr. M Bentley

A. Almond, Mrs. M. Curtis, D Keighley,
I. Mackenzie, Mrs S. Riesebeck (Town Mayor),
S. Savage, and T. Shrimpton (Deputy Mayor).
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE MEETING HELD ON 15 JANUARY 2007

(copy circulated with the agenda for the Town Council meeting held on 5 February 2007)
  3.



 3.1

 3.2

 3.3

 3.4
FINANCIAL REPORT

(report herewith)

Payments for approval 9 January - 19 February 2007

Bank Accounts reconciliation summary to 31 January 2007

Budget reports to 31 January 2007

VAT
  4. EXTERNAL AUDIT

To receive the external audit report and consider the recommendations therein
(copy herewith)
  5. INSURANCE

To consider the schedule of insurance cover for the year beginning 1 April 2007 from the Council's insurers
(copy herewith)
  6.

 6.1
MOOT HALL

To receive an update on the major repairs project and a financial report
 6.2 Arrangements for re-opening the Moot Hall

(report herewith)
  7.

 7.1
CONFERENCES, TRAINING, MEETINGS

Staff training - to approve as follows:

Accounts software - training on end of year & other features by software company approximately 50, date to be confirmed (Town Clerk);

Health & safety course one day course in July or September cost to be confirmed between 60 - 80 (Town Clerk);

Introduction to "Publisher" I day course 90 (Administrative Assistant)
 7.2 Conferences & Councillor events

SLCC Larger Local Council's Conference 26-27 April 2007 delegate fee 300
  8.

 8.1
TOWN HALL

(i) To determine the hire charges to be applied to:
a. Maldon Promenaders
b. Maldon Pantomime Society
c. Maldon Drama Group

(ii) To review policy of letting outside approved hours
 8.2 To consider the quotation for the installation of a Cinema Screen, as grant funding has been agreed
 8.3 Any other issues

(report to be circulated )
  9. WEB SITE

To receive a verbal report from the Chairman
 10. QUESTIONS FROM THE PRESS AND PUBLIC
 11. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 12.

 12.1
CHRISTMAS LIGHTS CONTRACT

To receive an update from the Clerk on the negotiations with the contractor and make any necessary decisions
 12.2 Arrangements for 2007
 13. TOWN HALL

To receive a report on licence arrangements with neighbouring properties and make any necessary decisions
 14. STAFFING MATTERS

To receive a report from the Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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