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Maldon Town Council

Agenda of Meeting

26th March 2007

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
19th March, 2007

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 26th MARCH 2006 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr C MacKenzie

Cllr. M Bentley

A. Almond, Mrs. M. Curtis, D Keighley,
I. Mackenzie, Mrs S. Riesebeck (Town Mayor),
S. Savage, and T. Shrimpton (Deputy Mayor).
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE MEETING HELD ON 26TH FEBRUARY 2007

(copy circulated with the agenda for the Town Council meeting held on 19th March, 2007)
  3



 3.1
FINANCIAL REPORT

(report herewith)

Payments for approval 20th February - 19th March 2007
 3.2 Bank Accounts reconciliation summary to 28th February 2007
 3.3 Budget reports to 28th February 2007
  4. EXTERNAL AUDIT

Notification has been received from the Audit Commission that Lubbock Fine has been appointed as External Auditors for a further year.
  5. GRANTS

(report herewith)

To consider grant applications from:

a. Maldon Cricket Club;
b. Rotary Club of Maldon;
c. Maldon Leos;
d. Maldon Promotions Group
(details at meeting)
  6. INSURANCE

To consider changes to the schedule of insurance cover for the year beginning 1 April 2007 from the Council's insurers
(report herewith)
  7

 7.1
MOOT HALL

To receive the details of final valuation of the contract with Bakers of Danbury Ltd
(report herewith)
 7.2 Request for permission to undertake a brick dating test

(report herewith)
  8

 8.1
TOWN HALL

To consider the quotation for the installation of a Cinema Screen, if available
 8.2 Any other issues
  9. TOWN REGALIA

The stock of past mayors and past consort badges has been exhausted. Members are requested to approve the purchase of new badges
(details available at the meeting)
 10. QUESTIONS FROM THE PRESS AND PUBLIC
 11. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 12

 12.1
CHRISTMAS LIGHTS CONTRACT

To receive a report on the negotiations with the contractor for the 2006 lights and make any necessary decisions;
(report herewith members only)
 12.2 To receive a report on the ownership of lights used by the previous contractor and to make any necessary decisions

(report herewith members only)
 13 TOWN HALL

To receive a report on licence arrangements with neighbouring properties and make any necessary decisions



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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