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Maldon Town Council

Agenda of Meeting

19th June 2006

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
1th November, 2005

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 19th JUNE 2006 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:




Invited to attend:
Cllr. Mrs. S. Riesebeck

Cllr. Rev. T. Shrimpton

A. Almond, M. Bentley, Mrs. M. Curtis, D. Denyer,
B. Fisher, Mrs. M. Game, K. Jennings, D. Keighley,
C. MacKenzie, I. Mackenzie, B. Mead, S. Savage and
K. Smith.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE

To receive and accept apologies for absence.
Members are reminded that they have a duty to attend meetings of the Council. If a Councillor is unable to attend or remain at a meeting, an apology for absence should be submitted to the Clerk, to fulfil the criteria for Quality Town Council Status.
  2. MINUTES OF THE COUNCIL MEETING

To receive, consider and approve the minutes of the Annual Town Council meeting held on 8th May, 2006 as a correct record.
(copy herewith)
  3. MAYOR'S ANNOUNCEMENTS

To receive and consider a list of functions attended by the Mayor since the Town Council meeting held 8th May, 2006.
(copy herewith)
  4. MINUTES OF COMMITTEE MEETINGS

To receive, consider and approve the minutes of the following Committee meetings:
 4.1 Minutes of the Planning Committee meeting held on 15th May, 2006

(copy circulated with the agenda for the Planning Committee meeting held on 30th May, 2006)
 4.2 Minutes of the Finance and General Purposes meeting held on 16th May, 2006.

(copy circulated with the agenda for the Finance and General Purposes Committee meeting held on 13th June, 2006)
 4.3 Minutes of the Environment Committee meeting held on 22nd May, 2006.

(copy herewith)
 4.4 Minutes of the Planning Committee meeting held on 30th May, 2006

(copy circulated with the agenda for the Planning Committee meeting held on 12th June, 2006)
 4.5 Minutes of the Planning Committee meeting held on 12th May, 2006

(copy herewith)
 4.6 Minutes of the Finance and General Purposes Committee meeting held on 13th June, 2006.

(copy to be circulated)
  5. APPOINTMENT OF MEMBERS

Further to the Annual Council meeting held on 8th May, 2006:
 5.1 Committees and Working Party

To consider the appointment of a member (s) to serve on the following committees and one working party:

(a) Planning Committee - 1 vacancy
(b) Environment Committee - 1 vacancy
(c) Quality Status Working Party - 1 vacancy
 5.2 Town Council Representation

To consider the appointment of a member (s) to represent the Town Council at meetings of the following organisations:

(a) Essex Association of Local Councils - Maldon District - 2 vacancies
(b) Maeldune Trust - 1 vacancy
  6. STANDING ORDERS

It would be helpful if all members brought their copy of the Standing Orders to the meeting.
 6.1 Conduct at Meetings

At the request of Cllr. Bentley, in order to facilitate the effective transaction of business, and to give all Councillors the opportunity to contribute to the discussion,

To propose that the rules of conduct at meetings, as given in the Council's Standing Orders, are enforced.
 6.2 Quorum of Committees

To receive the report of the Town Clerk and consider what advice is required.
(report herewith)
  7.

 7.1
CONDUCT AT MEETINGS

At the request of Cllr. I. Mackenzie, to ask Cllr. B. Mead to explain his behaviour and comments at the Annual Meeting of the Town Council.
 7.2 At the request of Cllr. Keighley, to respond to the following question:

"With reference to the article printed in the Essex Chronicle on 18th May 2006 under the headline 'Row over election of the new Mayor', when did the Council decide to demand an explanation from Councillor Mead about his behaviour at the Annual Council meeting on 8th May 2006".
  8. STANDARDS COMMITTEE, MALDON DISTRICT COUNCIL

At the request of Cllr. D. Keighley:
   a. To receive and discuss the letter from the Monitoring Officer of the District Council, dated 25th January, 2006. Councillors were informed of the contents of this correspondence in a letter from the Town Clerk dated on 3rd February, 2006.
(copy herewith - members only)

b. For information: Details of the Standards Committee's powers and composition are copied onto the reverse of the correspondence.
  9. STANDARDS BOARD FOR ENGLAND

Notification has been received from the Board that an allegation by a resident of the Town had been received against a Town Councillor. The Board has decided that the allegation should not be investigated.
 10. CONSULTATION UNDER THE LOCAL GOVERNMENT ACT 2000

To receive and consider two letters from Simon Quelch, Solicitor, Maldon District Council regarding the Standards Committee.
(copies herewith - members only)
 11. ROLE OF TOWN MAYOR WITHIN THE TOWN COUNCIL

At the request of Cllr. Jennings, to discuss the following:

a. the position of Mayor to be given to an outside active community member;
b. the position of Mayor to be replaced within the Town Council by a "Chairman";
c. some of the responsibilities of the Mayor currently to be amended to be given to the 'new' position of 'Chairman'.
 12. COMMISSIONING A PATIENT-LED NHS

To receive and consider correspondence from the Director of Communications, Essex NHS regarding the new boundaries for PCTs and Ambulance Trusts.
(copy herewith)
 13. NALC NATIONAL AWARDS 2006

Members are informed that application forms have been received from the EALC for the submission of entries to the following NALC National Awards 2006:

Clerk of the Year
Council of the Year
Website
Newsletter
Annual Report

Members to note that the Town Clerk has submitted an application for the Town Council's Annual Report and the winner will receive a grant of 350 for a Community Project.
 14. MEMBERS ATTENDANCE AT MEETINGS OF OUTSIDE BODIES

EALC AGM - 7th June, 2006 - To receive a verbal report from those in attendance.
 15.

 15.1
TRAINING OPPORTUNITIES FOR COUNCILLORS

Chairing Skills Development Package
The EALC has arranged a one day course to be held on Tuesday, 27th June, 2006 at Foakes Hall, Great Dunmow between 10.00 a.m. and 3.30 p.m. The cost per delegate is 50.00 which includes a buffet lunch. The day covers the following two modules:
Module 1 - Chairing a Meeting
Module 2 - Professional Conduct

This is part of a Chairing Skills Package designed into 6 modules to take into account the varying needs of individual chairmen and addresses a broad range of needs from generic chairing skills, invaluable insites into the role of Chairman in parish/town council context, right through to the strategic and leadership skills. The remaining four modules will form the basis of EALC Courses to be held over the next 18 months.
 15.2 Councillor Training Day - 3rd May, 2006 - Cllr. Almond to give a verbal report.
 16. MINUTES FROM OUTSIDE ORGANISATIONS

To receive copies of the minutes from outside organisations:
(copy herewith - members only)

a. EALC - Larger Local Councils Forum - 17th January, 2006
b. EALC - Minutes of Executive Committee Meeting - 11th May, 06
c. Maldon Twinning Association - AGM - 24th May, 2006
 17. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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