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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

17th July 2006

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
11th July, 2006

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 17th JULY 2006 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr C MacKenzie

Cllr. M Bentley

A. Almond, Mrs. M. Curtis, D Keighley,
I. Mackenzie, Mrs S. Riesebeck (Town Mayor),
S. Savage, and T. Shrimpton (Deputy Mayor).
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE MEETING HELD ON 13 JUNE 2006

(copy sent out with the agenda for the meeting of Council on 19 June 2006 )
  3. ELECTION OF VICE CHAIRMAN FOR THE ENSUING MUNICIPAL YEAR

Referred from the meeting of Council held on 19 June 2006
  4.

 4.1
ANNUAL ACCOUNTS

To receive the accounts for the year 1 April 2005 - 31 March 2006, and the report on the significant variations
(copy enclosed)
 4.2 INTERNAL AUDIT

The internal audit will take place on Thursday 20 July 2006. The report will be available for consideration at the Council meeting to be held on 24 July 2006, when the Accounts and the Annual Return will be signed.
 4.3 APPOINTMENT OF INTERNAL AUDITOR

The Council's internal auditor is retiring. The Council needs to appoint a new internal auditor for the present year.
  5.

 5.1


 5.2
FINANCIAL REPORT

Payments for approval
(to follow)

Budget reports
  6. GRANT APPLICATIONS

To consider any grant applications received
(copy enclosed members only)
  7.

 7.1
CONFERENCES / MEETINGS / TRAINING

NALC Annual Conference - Driving Expertise: Empowering Local Councils Liverpool 2006 at the Adelphi Britannia: 22 - 24 September 2006
 7.2 SLCC National Conference - Friday 20 - Sunday 22 October 2006 at Plymouth
  8. MOOT HALL

To receive a progress report from the clerk on the repairs and redecoration of the Hall and consider any alterations to the contract
(report enclosed)
  9.

 9.1
TOWN HALL

LICENSING
To approve the payment of 190 for the application for a new premises licence. The cost can be recouped by the bar charge of 25 per session from those hirers that benefit from it.
 9.2 PROPOSAL FOR THE ERECTION OF A SATELLITE DISH

To consider the request from Silks Racing Ltd for a licence to erect a satellite dish on the Town Council roof, at a fee of 365 pa.
 9.3 BAN ON SMOKING IN THE TOWN HALL

a) A young resident of the Town has written to the Council regarding her concerns on smoking, particularly amongst young people. Given that the Health Act 2006 makes provision for a ban on smoking in public places from 2007, the Committee is invited to consider making the whole of the Town Hall a smoke free environment by the end of 2006.

b) To consider the purchase of refuse containers for cigarette stubs, to be sited outside the entrance doors of the Town Hall.
 9.4 MAIN HALL FLOOR

To receive an update from the Clerk
 10. TOWN CENTRE MANAGEMENT BOARD

Minutes of the meeting held on Monday 19 June at 2pm, if available.
 11. THE COUNCIL AS AN EMPLOYER

To consider the adoption of policies and procedures for Grievance and Discipline
(report enclosed)
 12. QUESTIONS FROM THE PRESS AND PUBLIC
 13. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 14. LEECH MEMORIAL GARDEN - DYKES CHASE

To consider a request from a resident regarding the maintenance of Lodge Road/Dykes Chase
(report enclosed - members only)
 15. STAFFING MATTERS



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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