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Maldon Town Council

Agenda of Meeting

11th September 2006

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
5th September, 2006

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 11th SEPTEMBER 2006 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:




Invited to attend:
Cllr. Mrs. S. Riesebeck

Cllr. Rev. T. Shrimpton

A. Almond, M. Bentley, Mrs. M. Curtis, D. Denyer,
B. Fisher, Mrs. M. Game, K. Jennings, D. Keighley,
C. MacKenzie, I. Mackenzie, B. Mead, S. Savage and
K. Smith.

Mr. R.Wyness, Chairman, Swim at the Prom
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE

To receive, consider and accept apologies for absence. Members are reminded that they have a duty to attend meetings of the Council. If a Councillor is unable to attend or remain at a meeting, an apology for absence should be submitted to the Clerk.
  2.

 2.1
PROMENADE PARK - ORNAMENTAL POND

To receive and consider a letter from the Chairman, Swim at the Prom Committee regarding the Ornamental Pond, Promenade Park.
 2.2 To receive a presentation from Mr. R. Wyness regarding the Ornamental Pond.
  3. MINUTES OF THE COUNCIL MEETINGS

To receive, consider and approve the minutes of the following Town Council meetings:
 3.1

 3.2
Town Council meeting - 24th July, 2006

Additional meeting of the Town Council - 31st July, 2006
(copies herewith)
  4. MAYOR'S ANNOUNCEMENTS

To receive and consider a list of functions attended by the Mayor since the Town Council meeting held 24th July, 2006.
(copy herewith)
  5. MINUTES OF COMMITTEE MEETINGS

To receive, consider and approve the minutes of the following Committee meetings:
 5.1 Minutes of the Planning Committee meeting held on 25th July, 2006

(copy circulated with the agenda for the Planning Committee meeting held on 7th August, 2006)
 5.2 Minutes of the Planning Committee meeting held on 7th August, 2006

(copy circulated with the agenda for the Planning Committee meeting held on 21st August,2006)
 5.3 Minutes of the Finance and General Purposes Committee meeting held on 14th August, 2006

(copy herewith)
 5.4 Minutes of the Planning Committee meeting held on 21st August, 2006

(copy circulated with the agenda for the Planning Committee meeting held on 4th September, 2006)
 5.5 Minutes of the Environment Committee meeting held on 22nd August, 2006

(copy herewith)
 5.6 Minutes of the Planning Committee meeting held on 4th September, 2006

(copy herewith)
  6 APPOINTMENT OF A MEMBER TO SERVE ON THE PLANNING COMMITTEE

To consider the appointment of a member to serve on the Planning Committee for the remainder of the Municipal Year
  7 ESSEX COUNTY COUNCIL COMMUNITY INITIATIVES FUND - SECOND ROUND 2006/2007

Further to minute 56 of the Town Council meeting held on 24th July, 2006 to consider whether the Town Council wish to apply for a grant from the Community Initiatives Fund.
(information circulated with the agenda for the Town Council meeting held on 24th July, 2006. Please bring it to the meeting)
  8 ROBES AND REGALIA

To receive the report of the Town Clerk
(copy herewith)
  9 MOOT HALL

To receive the report of the Town Clerk
(copy herewith)
 10 AMALGAMATION OF THE MALDON AND BURNHAM CHAMBERS OF TRADE AND COMMERCE

To consider whether the Town Council, as a member of the organisation, wishes to support the amalgamation of the Maldon and Burnham on Crouch Chambers of Trade and Commerce.

Members to note that the AGM of the Maldon Chamber of Trade is being held on Monday, 11th September, 2006, in the Tudor Room, Swan Hotel commencing at 7.30 p.m. therefore coinciding with the Town Council meeting.
 11 GETTING ON - IMPROVING BEHAVIOUR ON PUBLIC TRANSPORT

Information has been received from Essex County Council regarding safe travel to school for pupils of all ages. The latest addition of "RESPECT - it's Up2U" initiative encourages young people to use school transport responsibly, increase their awareness of the impact of their actions on others and reduce the fear of crime on our communities. A Theatre Company has been commissioned by ECC to develop a theatre piece delivering this message to pupils in year 7. Members are invited to attend a performance at the Plume School on Friday 13th October either from 12.05 to 1.05 p.m. or 2.10 to 3.10p.m. (Please inform the Town Clerk should you wish to attend).

A copy of the "RESPECT - It's Up2U" document will be available for inspection within the office.
 12 EAST ESSEX TRANSPORT FORUM

A request has been received from the Forum for town and parish councils to lobby their local District and County Councillors to obtain grant funding to continue the DengieLink bus service, which will cease on 31 March 2007, after 9 years of government funding.
 13 OFFICE PRACTICE

At the request of Cllr Keighley, to consider the following question for reply by the Mayor When did the Council agree to accept copy from the public at the Town Hall for collection on Monday, Tuesday, Wednesday and Friday by the Maldon & Burnham Standard? A Report by the Clerk on office practice provides background information
(copy herewith)
 14 ESSEX ASSOCIATION OF LOCAL COUNCILS - ANNUAL GENERAL MEETING

Notification has been received from the EALC regarding the AGM to be held on Wednesday, 20th September, 2006 at The Essex Barn, The Channels Golf Club, Little Waltham commencing at 7.00 p.m. This will be preceded by a presentation at 4.15pm on "Working Together for the Future of Essex" chaired by Cllr John Jowers (ECC). Speakers will include Cllr Ken Cleary (Chairman of NALC) and John Findlay (Chief Executive NALC)
(Annual Report 2005/06 herewith)
 15 NALC CHIEF EXECUTIVE'S REPORT

PARISH AND TOWN COUNCILS - DEVELOPMENT OF THE SECTOR

To receive the report of the NALC Chief Executive entitled Parish and Town Councils - Development of the Sector
(copy herewith)
 16 OFFICE STAFFING LEVELS

At the request of Cllr Savage, to consider whether

a) the Council should reassess its employments practices, when reduced staffing exists;

b) when the Town Clerk is absent, and the remaining staff are required to take on extra responsibility, that they should receive remuneration rather than time off in lieu.
 17

 17.1
TOWN CENTRE MANAGEMENT BOARD

To receive the minutes of the Board meeting held on 23 August 2006
(to be available at the meeting)
 17.2 To consider and if appropriate agree that some of the funds remaining in the budget for the Town Centre Manager can be used to pay for the continuation of the web site from 1 October 2006
 18. QUESTIONS FROM THE PRESS AND PUBLIC
 19. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 20. COMPLAINT REGARDING COMMENTS MADE TO THE PRESS

To consider the response from the District Council to the letter sent following receipt of a complaint (reference Council minute 62)
(copy herewith, members only)



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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