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Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

31st October 2006

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
24th October, 2006

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 31st JULY 2006 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr C MacKenzie

Cllr. M Bentley

A. Almond, Mrs. M. Curtis, D Keighley,
I. Mackenzie, Mrs S. Riesebeck (Town Mayor),
S. Savage, and T. Shrimpton (Deputy Mayor).
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE MEETING HELD ON 26 SEPTEMBER 2006

(copy sent out with the agenda for the meeting of Council on 16 October 2006)
  3.



 3.1

 3.2

 3.3

 3.4
FINANCIAL REPORT

(report enclosed)

Payments 18 September - 23 October 2006,

Budget reports

Bank Accounts reconciliation summary to 30 September 2006

Subscriptions
  4



 4.1
GRANTS & DONATIONS

(report enclosed)

To consider the grant application received from SWANS.
 4.2 To consider the request for a donation from the Victoria County History of Essex Appeal fund
  5

5.1
PLUME BUILDING

To receive the Quinquennial Inspection report on the Plume building
(given out at previous meeting)
 5.2 To consider any necessary action arising from the report
  6

 6.1
TOWN HALL

11b MARKET HILL
Progress report from the Clerk on the proposed agreement between Silks Racing Ltd and the Town Council.
 6.2 TOWN HALL LICENCE

For information, to receive a copy of the forms issued to hirers
(copy enclosed)
 6.3 HIRE CHARGES

To consider a request for a variation in the minimum hire charge
 6.4 NEW SCREEN

To receive the revised quotation for a replacement screen for the Town Hall and consider the application for grant funding from the Essex Initiatives Fund (if available)
  7.

 7.1
REGULATORY REFORM (FIRE SAFETY) ORDER 2005

To receive a report from the Clerk on the new regulations
(copy enclosed)
 7.2 To appoint the responsible person as required under the order for the Town Council premises
 7.3 To note that a Fire Risk assessment must be carried out for all of the Town Councils premises
 7.4 To consider the arrangements for Council properties leased to other organisations
  8. MOOT HALL

To receive a progress report from the Clerk
  9. CLOSED CHURCHYARDS

To note that one quotation for the essential repair work to tombs in St Peters Churchyard has been received and that others will be sought
 10

 10.1


 10.2
COMMITTEE TERMS OF REFERENCE

To review the existing terms of reference for the Finance & General Purposes Committee
(report enclosed)

To consider additions required to cover matters pertaining to The Parish Councils (Model Code of Conduct) Order 2001
 11. QUESTIONS FROM THE PRESS AND PUBLIC
 12. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 13



 13.1

 13.2

 13.3
STAFFING MATTERS

(report enclosed)

Staffing for council meetings

Staff vacancies

Staff assessments



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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