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Maldon Town Council

Agenda of Meeting

20th November 2006

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
13th November, 2006

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 20th NOVEMBER 2006 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:




Invited to attend:
Cllr. Mrs. S. Riesebeck

Cllr. Rev. T. Shrimpton

A. Almond, M. Bentley, Mrs. M. Curtis, D. Denyer,
B. Fisher, K. Jennings, D. Keighley,
C. MacKenzie, I. Mackenzie, B. Mead, S. Savage and
K. Smith.

Mrs. Joy Shepherd, Chief Executive, EALC
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE

To receive, consider and accept apologies for absence.
Members are reminded that they have a duty to attend meetings of the Council. If a Councillor is unable to attend or remain at a meeting, an apology for absence should be submitted to the Clerk.
  2. PRESENTATION: THE CODE OF CONDUCT

To receive a presentation from Mrs. Joy Shepherd, Chief Executive, EALC.
  3. MINUTES OF THE COUNCIL MEETING

To receive, consider and approve the minutes of the Town Council meeting held on 16th October, 2006.
(copy herewith)
  4.

 4.1
MAYOR'S ANNOUNCEMENTS

Resignation
Members are informed that the resignation of Cllr. Mrs Maureen Game has been received by the Mayor. Members may agree to leave the seat vacant as it is within 6 months of the next election, which is due to be held on 3 May 2007.
 4.2 List of Functions

To receive and consider a list of functions attended by the Mayor and Deputy Mayor since the Town Council meeting held 16th October, 2006.
(copy herewith)
  5. MINUTES OF COMMITTEE MEETINGS

To receive, consider and approve the minutes of the following Committee meetings:
 5.1 Notes of the Planning Committee meeting held on 17th October, 2006

(copy circulated with the agenda for the Planning Committee meeting held on 30th October, 2006)
 5.2 Minutes of the Environment Committee meeting held on 23rd October, 2006.

(copy herewith)
 5.3 Minutes of the Planning Committee meeting held on 30th October, 2006

(copy circulated with the agenda for the Planning Committee meeting held on 13th November, 2007 )
 5.4 (a) Minutes of the Finance and General Purposes Committee meeting held on 31st October, 2006
(copy herewith)

(b) Donation - SWANS
Further to minute 72.1 of the above meeting, to receive for inspection, a copy of the accounts for the SWANS.
 5.5 Minutes of the Planning Committee meeting held on 13th November, 2007

(To be circulated)
  6. DR. PLUME'S CHARITY

Further to minute 89.1 of the Town Council meeting held on 16th October, 2006 to receive a letter from Mr. R. Pipe JP regarding the above charity.
(copy herewith - members only)
  7.

 7.1
STANDING ORDERS, COMMITTEES AND CHAIRMANSHIP

Further to minute 31.2 of the Town Council meeting held on 19th June, 2006 to receive a response from the Legal Executive, NALC regarding Standing Orders Committees and Chairmanship.
(copy herewith)
 7.2 To receive an update from the Clerk.
  8. TOWN HALL WORKING PARTY REPRESENTATION

At recent meetings of the Finance & General Purposes Committee, a number of items regarding the Town Hall have been deferred, to be discussed by the Working Party. The Working Party was set up in the previous year, and new appointments were not made in May this year. It will therefore be necessary to appoint members to serve on the Town Hall Working Party.
  9. INTERVIEW PANEL

Further to Minute 81 of the Finance and General Purposes Committee meeting held on 31st October, 2006 to consider the appointment of 3 members to serve on an interview panel for the vacant administrative posts.

Proposed Timetable:
Monday 27 November - preparation of short list
Tuesday 5 December   - interviews
 10. THREE PERSON SUB-COMMITTEE OF THE STANDARDS COMMITTEE

Further to minute 35 of the Town Council meeting held on 19th June, 2006 to receive and consider the following response from the Monitoring Officer, Maldon District Council:

You will recall that a few months back I sent out a consultation letter to you about the Council's intention of establishing a three person Sub-Committee to deal with allegations of misconduct against District and Parish/Town Councillors.

I have received 6 responses to that consultation and these were reported to the Standards Committee in a report on the 16th October. The Committee members discussed the responses given and decided that a three person Sub-Committee should be established and that Councillor D. Keighley of Maldon Town Council should be invited along to attend any Sub-Committee meeting as an observer to ensure that proper processes are followed whenever a Parish/Town Councillor is brought before the Sub-Committee on an allegation of misconduct.
 11

 11.1
STRONG AND PROSPEROUS COMMUNITIES - LOCAL GOVERNMENT WHITE PAPER

To receive a summary of the White Paper
(copy enclosed)
 11.2 Members are reminded of an EALC Conference Day being held on Tuesday, 28th November, 2006 at Great Dunmow at the cost of 35.00 per delegate. Cllrs. Shrimpton and Savage and the Town Clerk have requested to attend. Should any other Councillors wish to attend, please notify the Town Clerk.
 12 COMMUNITY TRANSPORT AWAY DAY - 22ND NOVEMBER, 2006

Notification has been received from the Community Development Officer, Maldon District Council informing of a Community Transport Away Day being held on 22nd November, 2006 at Madison Connection, Park Drive, Maldon between 9.15 a.m. and finishing at 3.15 p.m. including lunch.

The purpose of the event is to help shape the future of the community transport scheme for Maldon District post March 2007. If you could like to attend, please contact Lindsey Read at Maldon and District Council for Voluntary Service on 01621 851891 or Lindsey@maldoncvs.co.uk
 13 MALDON PARISH AND TOWN COUNCILS ASSOCIATION YEARLY MEETING

Members are informed that the EALC Maldon Parish and Town Councils Association Yearly Meeting will be held on Thursday 30th November, 2006 at Wickham Bishops Parish Hall commencing at 7.30 p.m. Items on the agenda include the White Paper - Strong and Prosperous Communities and Parish and Town Council Development Fund. All members are welcome to attend.
 14 VIKING COMMUNITY TRANSPORT CONSULTATION - 22ND NOVEMBER, 2006-

Notification has been received from Maldon & District Council for Voluntary Service, in conjunction with ECC and MDC, of a consultation day at Madison Connections, Park Drive, Maldon on 22nd November, 2006 between 9.30 a.m. and 15.00 p.m. Lunch included. It will give an opportunity to explore the exciting new possibilities that would arise if Viking Community Transport acquired independent status.
 15

 15.1
REPORTS FROM COUNCILLORS

EALC - Chairman's Day - Modules 5 & 6 - 31st October, 2006 - Cllr. Savage
 15.2 Maldon Chamber of Trade and Commerce AGM - 13th November, 2006 - Cllr. Savage
 16. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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