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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

4th February 2008

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
28th January, 2008

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 4th FEBRUARY 2008 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:
Cllr. J. Almond

Cllr. C. MacKenzie

Ms. A. Beale, M. Bentley, D. Denyer, R. Hawkins,
R. Knight, Mrs. E. Mackenzie, I. Mackenzie,
Mrs. S. Riesebeck, S. Savage, T. Shrimpton, K. Smith
P. Stilts, and J. Wilsdon.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE

To receive, consider and approve apologies for absence.
  2. MINUTES OF THE COUNCIL MEETING


(copy herewith)
  3.

 3.1
TOWN MAYOR'S ANNOUNCEMENTS

List of Functions

(copy herewith)
 3.2 Service for Local Government, 17th April, 2008, Chelmsford Cathedral

To receive and consider an invitation from the Chairman of Essex County Council regarding the Annual Civic Service to be held at Chelmsford Cathedral on Thursday, 17th April, 2008 commencing at 8.30 p.m.
(copy herewith - members only)
 3.3 Presentation of Past Mayors' Badges of Office

To present the Past Mayor's Badge of Office to Cllr. Mrs Sharon Riesebeck and Past Consort's badge to her husband Gerry.
  4. MINUTES OF COMMITTEE MEETINGS

To receive and consider the minutes of the following Committee meetings:
 4.1 Minutes of the Planning Committee meeting held on 18th December, 2007

(copy circulated with the agenda for the Planning Committee meeting held on 9th January, 2008)
 4.2 Minutes of the Planning Committee meeting held on 9th January, 2008

(copy circulated with the agenda for the Planning Committee meeting held on 21st January, 2008)
 4.3 Minutes of the Finance and General Purposes Committee meeting held on 14th February, 2008.

(copy herewith)
 4.4 Minutes of the Planning Committee meeting held on 21st January, 2008.

(copy herewith)
 4.5 Environment Committee meeting held on 28th January, 2008

(copy to be circulated)
  5. APPOINTMENT TO THE PLANNING COMMITTEE

Due to the resignation of Cllr. Mrs. Beale from the Planning Committee because of her commitments as a District Councillor and employment, to appoint a member to serve on the committee for the remainder of the municipal year.
  6. MOOT HALL WORKING PARTY

(report to follow)
To receive and consider a report regarding the Moot Hall Working Party held on 30th January, 2008.
  7. WHITE HORSE LANE PUBLIC CONVENIENCES

To receive and consider the report of the Town Clerk.
(copy herewith)
  8. SCHEDULE OF MEETINGS 2008 - 2009

(copy herewith)
To receive and consider a draft Schedule of Meetings for the 2008 - 2009 municipal year.
  9. CONSULTATION ON ORDERS AND REGULATIONS RELATING TO THE CONDUCT OF LOCAL AUTHORITY MEMBERS IN ENGLAND

To receive and consider relevant sections of the above consultation document. Should members wish to comment, the closing date for a response is 15th February, 2008.
(copy herewith - members only)
 10. MAELDUNE TRUST - JOINT STATEMENT OF INTENT

The Trustees have looked at the Joint Statement of Intent between the Town Council and the Maeldune Trust and do not feel that it requires any amendments. Members are therefore invited to ratify the document for a further five year period.
(copy herewith- members only )
 11. TOWN COUNCIL PROMOTION

An approach has been made from Maldon Cricket Club enquiring if the Town Council wishes to have a full page advertisement in the Maldon Cricket Club handbook for the 2008 season at a cost of 75.00. Heybridge Parish Council already subscribes to the Handbook. Members are requested to consider whether they wish to take up this offer and, if so, to agree the type of information to be included.
(for information copy herewith of the Heybridge advert - members only)
 12. PUTTING ESSEX PEOPLE FIRST

To receive and consider a letter from the Executive Director, Adults, Health and Community Wellbeing, Essex County Council regarding a Consultation on the future direction of adult social care in Essex.
(copy herewith - members only)
 13. ANNUAL REPORT

In previous years, the Annual Report has been issued to coincide with the Annual Town Meeting held in April. The Town Clerk request that members consider publishing the report later in the year so that it can contain the completed end of year accounts.
 14.

 14.1
CONFERENCES & TRAINING 2008

Chairman's Day 1 (Modules 1 & 2)
Thursday, 28th February, 2008 at Foakes Hall, Great Dunmow 10.00 - 3.30 at a cost of 50.00 per delegate. To consider whether any members wishes to attend.
 14.2 National Association of Local Councils Conference - 20 - 22nd May, 2008

Tuesday 20th - Thursday 22nd May, 2008 at the Eastbourne Winter Gardens at the cost of 340.75 per delegate plus accommodation costs at approximately 50 per night. To consider whether the Town Council should be represented at this event.
 14.3 Society of Local Council Clerks - Larger Local Council's Conference 24-25 April 2008,

Delegates fees not yet available
 15. RETIREMENT OF CHIEF INSPECTOR ROBERTSON

To receive a letter from Chief Inspector Robertson regarding his impending retirement from the Essex Police.
(copy herewith - members only)
 16. MINUTES FROM OUTSIDE ORGANISATIONS

(copies herewith - members only)
 16.1 Maldon Twinning Association - 14th November, 2007
 16.2 Maeldune Trust - 19th November, 2007
 16.3 Maldon District Chamber of Commerce - 18th December, 2007
 17. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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