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Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

17th March 2008

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
11th March, 2008

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 17th MARCH 2008 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:
Cllr. J. Almond

Cllr. C. MacKenzie

Ms. A. Beale, M. Bentley, D. Denyer, R. Hawkins,
R. Knight, Mrs. E. Mackenzie, I. Mackenzie,
Mrs. S. Riesebeck, S. Savage, T. Shrimpton, K. Smith
P. Stilts, and J. Wilsdon.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE

To receive, consider and approve apologies for absence.
  2. MINUTES OF THE COUNCIL MEETING

To receive, consider and approve the minutes of the Council meeting held on 4th February, 2008 to be signed as a correct record.
(copy herewith)
  3.

 3.1
TOWN MAYOR'S ANNOUNCEMENTS

List of Functions
To receive a list of functions attended by the Town Mayor and Deputy Mayor since 4th February, 2008.
(copy herewith)
 3.2 Presentation of Past Mayor's Badges of Office

Town Mayor to present the Past Mayor's Badge of Office to Cllr. Mrs Sharon Riesebeck and Past Consort's badge to her husband Gerry.
  4. MINUTES OF COMMITTEE MEETINGS

To receive, consider and approve the minutes of the following Committee meetings:
 4.1 Minutes of the Planning Committee meeting held on 5th February, 2008

(copy circulated with the agenda for the Planning Committee meeting held on 18th February, 2008)
 4.2 Minutes of the Planning Committee meeting held on 18th February, 2008

(copy circulated with the agenda for the Planning Committee meeting held on 3rd March, 2008)
 4.3 Minutes of the Finance and General Purposes Committee meeting held on 25th February, 2008.

(copy herewith)
 4.4 Minutes of the Planning Committee meeting held on 3rd March, 2008.

(copy herewith)
 4.5 Environment Committee meeting held on 10th March, 2008

(copy to be circulated)
  5. QUALITY COUNCIL STATUS

Further to minute 108 of the Town Council meeting held on 4th February, 2008 to receive a report from Cllr. Shrimpton regarding a meeting he attended with the Chief Executive and Leader of Maldon District Council.
  6.

 6.1
ESSEX COUNTY COUNCIL

To receive and consider the report of the Town Clerk regarding Local Area Agreements and Area Forums
 6.2 To receive the ECC Making the Links Concordat

(reports herewith)
  7.

 7.1
STANDING ORDERS/FINANCIAL REGULATIONS

Standing Orders
To receive and consider the report of the Town Clerk regarding proposed amendments to the Town Council's Standing Orders.
(copy herewith - members only)
 7.2 Financial Regulations

Further to minute 90.2 of the Finance and General Purposes Committee meeting held on 25th February, 2008 to receive and adopt the amended Financial Regulations. To note that should members amend the Standing Orders it may be necessary to make further amendments to the Financial Regulations.
(copy herewith- members only)
  8. POST OFFICE CLOSURE

To receive a report from Cllr. Shrimpton regarding the imminent closure of the Post Office within the Budgen's Store, following the meeting held in London with John Whittingdale MP, other local representatives and the Post Office. Cllr Shrimpton attended on behalf of the Town Council.
(press release herewith)
  9. HIGH STREET SUPPORT

To receive and consider the report of the Town Clerk regarding a request to the Town Council to assist in preventing the decline of the High Street.
(copy herewith)
 10. MALDON TWINNING ASSOCIATION

Due to the timescale, to consider a request from the Chairman of the Maldon Twinning Association for the level of the grant towards hosting the visit from Maldon's partner town of Cuijk in June to be agreed.
 11. ANNUAL REPORT

To receive and consider the draft Annual Report which will be circulated to all residents of the town with the April edition of the Community News.
(copy herewith)
 12. ST. GEORGES DAY

Information has been received from Visit England in conjunction with Enjoy England - Celebrate St. Georges Day requesting communities to celebrate being in England on 23rd April (St. Georges Day). It invites communities across the land to join together at 9.30 pm and raise a glass of their favourite tipple, be it English beer, elderflower cordial or a cup of tea in a Toast to England and St George. To consider whether the Town Council wishes to participate in this celebration or to consider alternative suggestions.
 13.

 13.1
CONFERENCES, TRAINING & MEETING

EALC - Short Course for Councillors
Monday, 30th June, 2008 at Plantation Hall, Heybridge - 6.30pm- 8.30 p.m. at a cost of 35.00 per delegate. This would be a very useful course for any councillor who has not previously attended Council Training. To consider whether any members wish to attend.
 13.2 Maldon District Chamber of Commerce - AGM - 31st March, 2008

Members have been invited to attend the Chamber of Commerce AGM to be held at the office of Burnham Town Council on Monday 31st March, 2008. Cllr. Savage currently represents the Town Council but, should they wish, other members are welcome to attend. Copies of the papers for the meeting are available from the Town Clerk.
 13.3 Parish Clerk's Forum - 26th March, 2008 - Noon

Members are informed that the Town Clerk will be attending a Parish Clerk's Forum, organised by the Community Services Committee, Maldon District Council at the Minerva Centre, Mundon
 13.4 NALC Leaders Lunch 4 April 2008 at Norwich

The Council has been invited to send representatives to this event. Cost 42.05 pp
 14.



 14.1
MINUTES FROM OUTSIDE ORGANISATIONS

(copies herewith - members only)

Maldon Chamber of Commerce - Executive Committee meeting - 6th January, 2008
 15. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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