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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

7th April 2008

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
1st April, 2008

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 7th APRIL 2008 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. M Bentley

Cllr C MacKenzie (Deputy Mayor)

A J Almond (Town Mayor), R Knight,
I Mackenzie, Mrs S Riesebeck,
S Savage, K Smith & T Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE MEETING HELD ON 25 FEBRUARY 2008

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 17 March 2008)
  3.



 3.1

 3.2
FINANCIAL REPORT

(report enclosed)

Payments for approval 1February - 31 March 2008

Receipts - to note that Maldon District Council has made a refund to the Town Council of 5787.71 to towards the cost of the Town Centre manager in 2006/07.
 3.3


 3.4

 3.5

 3.6
Bank Accounts reconciliation summary to 31 March 2008 - balances at the bank at the end of the financial year

Budget report at 31 March 2008

Timetable for the preparation of the Income & Expenditure Accounts

Earmarked reserves - to agree which budget heads, where funds remain at the year end, should be earmarked for the following year
  4. INSURANCE

Consideration of the requirements of an extension of the Fidelity Insurance guarantee
  5. GRANTS

(applications enclosed)

To consider grant applications
 Maldon Leos
 Maldon Drama Group
 Friends of the Moot Hall
 All Saints Church PCC
  6.

 6.1


 6.2
TOWN HALL

The Building Inspection of the Town Hall is to take place on Wednesday 2 April. The written report will be considered at the meeting to be held on 6 May 2008.

To receive a report from the Clerk on the furniture in the Conference Room.
  7. MOOT HALL

To consider a proposal from the Maldon Archaeological & Historical Group to undertake an excavation in the exercise yard
(report herewith)
  8. CHRISTMAS LIGHTS

Following a site meeting, to consider a quotation from the contractor for some alterations and additions for 2008
(report herewith)
  9. SALE OF TOWN COUNCIL LAND

To receive a report from the Town Clerk
 10. QUESTIONS FROM THE PRESS AND PUBLIC
 11. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
  12.



 12.1

 12.2

 12.3
STAFF

(report enclosed- members only)

To consider the report from the Town Clerk on the post of Mace Bearer

To receive a report from the Town Clerk on the Local Government Pension Scheme

To receive a report from the Town Clerk on the new Employment Equality (Age) Act.



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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