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Maldon Town Council

Agenda of Meeting

22th April 2008

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
16th April, 2008

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 22nd APRIL 2008 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. T. Shrimpton

Cllr. K. Smith

J. Almond (Town Mayor), Ms. A. Beale, M. Bentley,
D. Denyer, C. MacKenzie (Deputy Mayor), S. Savage and P. Stilts.
Invited to attend: Maldon and Heybridge Horticultural Society, and WAIT.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE

To receive, consider and accept apologies for absence.
  2. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING

To receive and sign the minutes of the Environment Committee meeting held on 10th March, 2008.
(copy circulated with the agenda for the Town Council meeting held on 17th March, 2008)
  3. FINANCIAL REPORT

If available, due to the completion of the year end returns, the report will be circulated at the meeting.
  4.



 4.1
ALLOTMENTS

(report herewith - members only)

Allotment Inspection
To consider a verbal report from Mrs. Good regarding a recent allotment inspection
 4.2 EALC Briefing Report

To receive and consider a briefing report regarding the provision of allotments.
(copy herewith - members only)
 4.3 Questions from the Maldon and Heybridge Horticultural Society & WAIT
  5.

 5.1
ST. PETER'S CHURCHYARD

Memorial Bench
To receive and consider a request from the Maldon Society enquiring if a bench could be purchased in memory of Pam Wright in recognition of her dedication to the work of the Maldon Society. The Maldon Society would make a donation for the full cost of the bench to the Town Council. To note that a previous request from Mrs Munnion was approved and the new bench is now in situ. The Town Council funded the installation of the bench.

The Maldon Society would also like to purchase a planter to be located in the garden between the memorial benches. Should members approve this request, it would be necessary to include the planting, maintenance and watering of the container in the Grounds Maintenance Contract.
 5.2 Beech Tree

To note that a copy of a letter from a local resident to the Chelmsford Diocesan from regarding the Beech tree in St. Peters Churchyard had been received in the office. The tree is scheduled to be felled on Tuesday, 15th April, 2008 in accordance with the reports received from the Tree Officers at Maldon District Council, Essex County Council and the Diocese of Chelmsford. A press release regarding the felling of the tree was published in the Maldon and Burnham Standard on 9th April, 2008.
 5.3 Beds adjacent to rear Boundary Wall

To receive a quotation from the Grounds Maintenance Contractor to re-design the beds in the rear of the garden with plants more suited to the location.
(To be circulated at the meeting)
  6.

6.1
ST. MARY'S CHURCHYARD

Update
To note that Mrs Good attended a meeting with the Grounds Maintenance Contractor and Church Steward to review the ongoing work within the churchyard. Over the winter months, as part of the Grounds Maintenance contract, clearance work had been undertaken to the right hand side of the footpath which runs through the churchyard. This has opened up the area as most of the Ivy and vegetation has been cleared away.

The Church Steward indicated that clearance of the shrubbery/Laurels to the left hand side of the pathway was necessary to make the pathway less intimidating for the public. To receive and consider quotations, to be circulated at the meeting, to undertake this work.

To continue with the churchyard improvements, the Steward felt that the next area requiring attention was the removal of the evergreen bushes within the churchyard. The GMC stated that these could be cut to the ground in the Autumn within the terms of the contract. This would enable the tombs, which are covered by the vegetation, to be inspected.
 6.2 Tree Work

To receive and consider quotations to fell diseased and dangerous conifers within the Churchyard.

a.  600.00  plus VAT
b.  500.00
  7. BUS SHELTERS

The new bus shelter to be installed at Wycke Hill was installed in the incorrect location, in a bus lay-by outside Morrison's supermarket. The contractor admitted error and offered to move the shelter to the correct location in Wycke Hill, opposite Quest Motors. Rather than remove a good shelter, enquiries were made to find funding for a third shelter.

Possible grant funding from Essex County Council has been identified to cover the total cost of installing a bus shelter at Wycke Hill location. A discounted quotation has been received for the shelter and members are requested to consider whether to progress with the grant application to install the shelter on Wycke Hill.
  8. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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