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Maldon Town Council

Agenda of Meeting

26th June 2007

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
19th June, 2007

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 26th JUNE 2007 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. T. Shrimpton

Cllr. K. Smith

Ms. A. Beale, M. Bentley, S. Goulding,
C. MacKenzie (Deputy Mayor), S. Savage and P. Stilts.
Invited to attend: Maldon and Heybridge Horticultural Society.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING

To receive and consider the minutes of the Environment Committee meeting held on 15th May, 2007.
(copy circulated with the agenda for the Town Council meeting held on 25th June, 2007- PLEASE BRING TO THE MEETING)
  3. FINANCIAL STATEMENT

To receive and consider a financial statement for the Environment Committee.
(copy herewith)
  4.

 4.1
ALLOTMENTS

Allotment Inspection
To receive a report from Mrs. Good regarding a recent allotment inspection.
 4.2 Bonfires

Members will recall that at the meeting held on 12th March, 2007 members resolved to introduce a ban on all bonfires on sites in Maldon from September. In light of the information that has subsequently been received on this topic, members are requested to consider the effects such a ban may have on allotment tenants.

a. National Society for Leisure and Allotment Holders - NSLAH
To receive and consider Information regarding bonfires from NSLAH.

b. Warwick Allotments Improvements Team - WAIT

To receive and consider a letter from WAIT regarding Bonfires.
(copy herewith)

c. Other Letters
To receive and consider letters from tenants regarding bonfires on allotment sites.
(copies herewith)

d. To consider the way forward.
 4.3 Warwick Crescent Allotment Site

a. Chicken Coops
(i) To receive and consider a letter from the tenants of plots 3b and 5a requesting permission to install a shared chicken coop on their plots.
(copy herewith)
(ii) To receive and consider a request from the tenant of plot 4b requesting permission to keep four hens in a chicken house on her plot.

b. Warwick Allotments Improvements Team (WAIT) - Fence Construction
To receive a letter from WAIT regarding fence construction at the site. The fencing at a total cost of 196.38 plus VAT has now been delivered to the site and erected by the tenants.
 4.4 Maldon Hall Allotment Site

a. Erection of Shed Plot 13
Members are informed that a request to install a shed, which conforms to the required specification, has been received for plot 13a, Maldon Hall allotment site.

b. Fresh Water Top
Further to minute 11.4 of the Environment Committee meeting held on 3rd July, 2006, Members are informed that a tenant has recently installed a fresh water tap next to the water tank at the end of plot 21b which is on the main path and central to most plots. The total cost for materials were 26.99. The past Chairman and Town Clerk agreed this expenditure.
 4.5 Waiting Lists

To receive and consider a report regarding waiting lists for allotment plots within Maldon.
(copy herewith)

a. To consider whether investigations should be made regarding the availability and cost of land suitable for allotments within the town.

b. To consider whether each new tenant should be limited to a single plot. The option for tenants to change to larger plots can be offered as they become available.
 4.6 Allotment Rent

To receive and consider Financial Reports on Allotments.
(copy herewith)
 4.7 Questions from the Maldon and Heybridge Horticultural Society
  5. MALDON IN BLOOM WORKING PARTY

To receive and consider the Notes of the following Working Party Meetings:
 5.1

 5.2
Notes of the Working Party meeting held on 4th April, 2007

Notes of the Working Party held on 6th June, 2007
(copies herewith)
  6.

 6.1
ST. PETER'S CHURCHYARD

Interpretation Boards
To consider the draft artwork for the Interpretation Boards, designed by Chris Voisey, MDC.
(copy herewith)

It is suggested that members may wish to consider the following points:
Information regarding the Sundial be included on an interpretation board
Maldon Town Council name to be included under the shield
 6.2 Vandalised Seat

Investigations are ongoing to repair or replace the vandalised seat in the seating recess under the Holm Oak.
 6.3 Notice Board

The public notice board located within the churchyard has now been refurbished by Maldon Rotary Club which is responsible for the board.
  7. BUS SHELTER - ST. GILES CRESCENT

To receive and consider emails from a resident of St. Giles Crescent regarding the bus shelter located adjacent to his property.
(copy herewith - member only)

For information, this shelter was installed by the Town Council in 1998 after receiving a petition of 20 names from local residents enquiring if a shelter could be installed in this location. The Plume Housing Association was advised of the Town Council's intentions and a written acknowledgement of the request was received which stated that neither they nor the resident of the adjacent property had any objection to the installation of the shelter.
  8. DORSET ROAD AND VIKING ROAD

At the Annual Town meeting held on 23rd April, 2007, a question was raised regarding the cars parking on the green open spaces which was damaging the grass. To consider what action should be taken.
  9.

 9.1
LEECH MEMORIAL GARDEN

Signage
To consider a report regarding signage for the garden, and if thought fit approve the wording of the notice.
(copy herewith)
 9.2 Ground Maintenance

To consider a report regarding Ground Maintenance at the garden and if agreed any necessary actions.
(report herewith)
 9.3 Tree Work

Member are informed that it has been suggested that it would be beneficial for two Willow Trees to be pollarded to prevent wind damage. To note quotations for the work have been sought.
 10. LONGSHIP WAY

It has been reported that the low barrier fence at the Longship Way amenity area has become broken and in need of repair. This fence was constructed by the Town Council to prevent cars driving on to the amenity area. The Town Council's Handyman will be repairing the fence and undertaking maintenance work on the rest of the structure.
 11. ST. GILES RUINS

It has been reported that youths are congregating in St. Giles Ruins after dark and damaging the walls. Although the gate to the site is locked, the youths are getting into the grounds through the hedges. This matter has been reported to the local Police who have stated that they would raise the problem at their task meeting.
 12. MARKET HILL GARDEN - BOUNDARY WALLS

To receive and consider a report regarding brick walls at Market Hill Garden.+
(report herewith)
 13. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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