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Maldon Town Council

Agenda of Meeting

6th August 2007

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
1st August, 2007

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 6th AUGUST 2007 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. T. Shrimpton

Cllr. K. Smith

J. Almond (Town Mayor), Ms. A. Beale, M. Bentley,
C. MacKenzie (Deputy Mayor), S. Savage and P. Stilts.
Invited to attend: Maldon and Heybridge Horticultural Society.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING

To receive, consider and sign the minutes of the Environment Committee meeting held on 26th June, 2007.
(copy circulated with the agenda for the Town Council meeting held on 30th July, 2007)
  3. BUDGET REPORT

To receive and consider a budget report for the Environment Committee.
(copy herewith)
  4.

 4.1
ALLOTMENTS

Allotment Inspection
To receive a report from Mrs. Good regarding a recent allotment inspection.
 4.2 Fires on allotment sites

To receive and consider a report detailing proposed rules for the lighting of fires on allotment sites.
(copy herewith)
 4.3 Allotment Waiting Lists

Further to minute 8.5 of the Environment Committee meeting held on 26th June, 2007 to receive a response from the Chief Executive, MDCregarding land for additional allotment plots within Maldon.

The person dealing with this is our Head of Finance and Asset Management. We, like you, do not have lots of land that could be diverted to allotment use, but we do have some. We also think that a possibility is the site at Brickhouse Farm and this is being investigated at the current time. Any proposals on this will be taken to the Council's Asset Management Group. We are hopeful that we should be able to provide at least some increase in allotment space as a result of this process.
 4.4 Best Kept Allotment Competitions

To receive the results of local competitions for the Best Kept Allotments within Maldon.

a. Maldon & Heybridge Horticultural Society
1. Mr. R. Lee           Maldon Hall site
2. Mr. G. Shirmer    Maldon Hall site
3. Mr E. Cook          Maldon Hall site

b. Maldon in Bloom
1. Plume School -     Year 9 students
2. John Saffell          Warwick Crescent
3. Mr. E. Cook         Maldon Hall
 4.5 Questions from the Maldon and Heybridge Horticultural Society
  5. DORSET ROAD AND VIKING ROAD

At the Annual Town meeting held on 23rd April, 2007, a question was raised regarding the cars parking on the green open spaces which was damaging the grass. To consider what action should be taken.
  6.

 6.1
LEECH MEMORIAL GARDEN

Signage
To receive and consider a quotation to supply and erect an interpretation board for the entrance to the garden and directional finger post to the garden to be located at the end of Lodge Road.
(copy herewith)
 6.2 Tree Work to Willow Trees

To receive and consider quotations for tree work to two willow trees at Leech Memorial Garden.
(to be circulated, if available, at the meeting)
  7. MALDON CONSERVATION AREA REVIEW AND MANAGEMENT PLAN

To receive and consider the report of the Town Clerk.
(copy herewith)
  8. ST. MARY'S CHURCHYARD

The Church Steward of St. Mary's Church had invited the Diocesan Tree Officer, a representative of Essex Wildlife Trust, David Taylor, MDC and Mrs. Good to a meeting to seek their views regarding plans to improve the churchyard.

The Church Steward suggested that an improvement scheme could be undertaken to remove damaged evergreen trees and to open up the churchyard, which is a significant feature of the Conservation Area. A scheme to replace felled trees with native species would also be considered as many of the evergreen trees were of a similar age and coming to the end of their life. To increase personal safety, it was felt that it may be beneficial for the pathway through the churchyard to be opened up.

The Church Steward suggested that improvements would make better use of the area and enhance the views of the Church from the Promenade Park and of the river from the churchyard. It was also noted that the boundary railings to St. Mary's Lane were in a very poor and damaged condition and either needed to be repaired or replaced with a hedge.

It was suggested by the Diocesan Tree Officer that the first step to be taken would be for the church to produce a management plan detailing the proposed improvements. This should be approved by members of St. Mary's PCC. He also advised that grant funding may be available from a number of sources for both tree and hedge planting.

The plan would then be submitted to the District Council for approval for work to trees in the churchyard as the area is within the Conservation Area. A Faculty for any work would also need to be sought from the Chelmsford Diocesan.

The Town Council has responsibility to maintain the churchyard "in decent order" and to keep walls and fences in good repair. The Town Council can, if so minded, use its powers under the Open Spaces Act 1906 to use funds to improve the churchyard as a public open space.
  9. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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