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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

10th September 2007

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
4th September, 2007

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 10th SEPTEMBER 2007 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:




Invited to attend:
Cllr. A. Almond

Cllr. C. MacKenzie

Ms. A. Beale, M. Bentley, D. Denyer, R. Knight,
C. Mackenzie, Mrs. E. Mackenzie, I. Mackenzie,
S. Savage, T. Shrimpton, K. Smith, P. Stilts, and J. Wilsdon.


Steve Watson Chief Executive, Maldon District Council
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE

To receive, consider and accept apologies for absence.
  2. PRESENTATION - TOWN CENTRE RE-DEVELOPMENT

To receive a presentation from Steve Watson, Chief Executive, Maldon District Council regarding Town Centre Re-Development.
  3. MINUTES OF THE TOWN COUNCIL MEETING HELD ON 30TH JULY, 2007

To receive, consider and approve the minutes of the Town Council meeting held on 30th July, 2007 as a correct record.
(copy herewith)
  4. TOWN MAYOR'S ANNOUNCEMENTS

To receive and consider a list of functions attended by the Town Mayor since the Town Council meeting held 30th July, 2007.
(copy herewith)
  5. MINUTES OF COMMITTEE MEETINGS

To receive, consider and approve the minutes of the following Committee meetings:
 5.1 Minutes of the Planning Committee meeting held on 31st July, 2007.

(copy circulated with the agenda for the Planning Committee meeting held on 13th July, 2007)
 5.2 Minutes of the Environment Committee meeting held on 6th August, 2007

(copy herewith)
 5.3 Minutes of the Planning Committee meeting held on 13th August, 2007

(copy circulated with the agenda for the Planning Committee meeting held on 28th August, 2007)
 5.4 Minutes of the Planning Committee meeting held on 28th August, 2007.

(copy herewith)
 5.5 Minutes of the Finance and General Purposes Committee meeting held on 3rd September, 2007.

(copy to be circulated)
  6. VACANCY ON THE COUNCIL

Due to the resignation of Mr. Goulding from the Town Council and the subsequent display of public notices notifying of the vacancy for the West Ward, members are informed that an election has not been requested by electors. The Council is therefore required to fill the vacancy by co-option. Members are therefore requested to consider the following course of action to fill the vacancy:

 Public notices inviting applications by a given date be displayed;
 Applicants be invited to submit a brief written profile of approximately 50 words again by a given date;
 Applications be considered at the next Town Council meeting to be held on 29th October, 2007;
 Applications be invited to attend interviews at the Town Council meeting;
 From those applicants, members vote by show of hands or ballot to fill the vacancy.
  7. APPOINTMENT OF A MEMBER TO SERVE UPON THE FOLLOWING COMMITTEES/WORKING PARTIES/REPRESENTATION OF THE COUNCIL

To consider the appointment of a member to serve on the following for the remainder of the municipal year:

a.  Finance and General Purposes Committee
b.  Planning Committee
c.  Environment Committee
d.  Blackwater Pollution Working Party
e.  Quality Status Working Party
f.  Blackwater Estuary Siltation Steering Group
g.  Parish Footpaths representative
  8. MOOT HALL WORKING PARTY

Further to the Finance and General Purposes Committee meeting held on 3rd September, 2007 to set up and appoint members to a Moot Hall Working Party with the remit to improve the usage of the Moot Hall and to secure its future.
  9. CHRISTMAS LIGHTS 2007

Further to the Finance and General Purposes Committee meeting held on 3rd September, 2007 to receive a progress report from Councillors.
 10. ACTION FOR MARKET TOWNS

To receive the report of the Town Clerk regarding Action for Market Towns.
(report herewith)
 11. CONFERENCES / MEETINGS / TRAINING

Notification of the following has been received. To consider whether a representative of the Town Council should attend.

a.  National Association of Local Councils Conference - 5-7 October 2007
Bournemouth International Centre

b.  Society of Local Council Clerks - One day regional conference at Thetford - 27th September 2007 open to clerks and councillors; cost 40 + VAT per delegate.

c.  EALC Councillor Training Day 1 (first of a set of 3 Training Days) - Thursday 18th October 2007 at Great Dunmow; cost 50 per delegate

d.  Essex Association of Local Councils - AGM Wednesday 19th September, 2007 Members are informed that this meeting is being held at the Essex Records Office, Wharf Road, Chelmsford, Essex CM2 6YT and will commence at 6.15 p.m. after the Annual "Making the Links" event which commences at 3.00 p.m. and is hosted by Essex County Council. To note that the Town Clerk and Town Mayor will be attending. A copy of the ECC, Local Area Agreement - Making Links, Working together for the future of Essex. A brief guide is attached for information.
(Copy herewith - members only)
 12. BRITISH FORCES FREE POSTAGE POSITION

To receive and consider correspondence from the Chief Executive, Maldon District Council regarding British Forces Free Postage Position.
(copy herewith - members only)
 13. ESSEX RURAL PARTNERSHIP - POST OFFICE CLOSURES: A BRIEFING

To receive and consider information from the Essex Rural Partnership regarding the intention to close a number of Post Offices across the country.
(copy herewith - members only)
 14. DRAFT ESSEX SCHOOL PLAN 2007 - 2012

The draft Essex School Plan 2007 - 2012 is available for inspection on www.essexcc.gov.uk where you follow the links to the document. For information extracts from the document which relate to Maldon are attached. Comments regarding the document should be submitted on line by 19th October 2007.
(copies herewith - members only)
 15. ATTENDANCE AT MEETINGS OF OUTSIDE ORGANISATIONS

a.  Mid Essex Area Forum - 5th September, 2007
b.  Residents of King Street - Meeting to consider damage to vehicles and property - 5th September, 2007
c.  Community Safety Workshop - 6th September, 2007
 16. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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