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Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

20th November 2007

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
13th November, 2007

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 20th NOVEMBER 2007 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. M Bentley

Cllr C MacKenzie (Deputy Mayor)

A J Almond (Town Mayor), R Knight,
I Mackenzie, Mrs S Riesebeck,
S Savage, K Smith & T Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. MINUTES OF THE MEETING HELD ON 15th OCTOBER 2007

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 29th October, 2007)
  3.



 3.1
FINANCIAL REPORT

(report herewith)

Payments for approval 1 - 31 October 2007
 3.2 Bank Accounts reconciliation summary to 31 October 2007
 3.3 Budget summary report to 31 October 2007
 3.4 To approve payment of the subscription fee to join the Local Council Advisory Service run by Zurich Municipal

(note herewith)
  4.

 4.1
AUDITS

To receive the report of the external audit for the annual return for the year ended 31 March 2007 and consider any action required
(report herewith)
 4.2 To receive the interim internal audit report and consider any action required

(report herewith - members only)
  5. GRANTS

(report herewith)
To consider grant applications
  6.



 6.1
MAELDUNE TRUST

(report herewith)

To consider the request for an increase in the grant from the Town Council towards the costs of running the Maeldune Heritage Centre
 6.2 To consider the suggestion for a new notice-board for the Heritage Centre
  7. CHRISTMAS LIGHTS 2007

To receive a progress report from the Clerk
  8. PREMISES MANAGEMENT

To receive the report on assessment and surveys required and to make any necessary decisions
(report herewith)
  9. CLOSED CHURCHYARDS

To consider a report on the Town Council's responsibilities and the financial implications
(report herewith)
 10. BUDGETS

To consider the budget for the financial year 2008-09, and prepare recommendations for Council
(report herewith)
 11. CLOSURE ARRANGEMENTS OVER THE CHRISTMAS HOLIDAY PERIOD
 12. QUESTIONS FROM THE PRESS AND PUBLIC
 13. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 14. STAFF REPORT

To consider the report from the Clerk and if appropriate, approve the recommendations
(report herewith - members only)



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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