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Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

19th January 2009

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
13th January, 2009

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 19th JANUARY 2009 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr M. Bentley (Deputy Town Mayor)

D Denyer (Town Mayor), R Hawkins, R Knight,
I Mackenzie, Mrs S Riesebeck, K Smith and T Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 17th NOVEMBER, 2008

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 1st December, 2008)
  4.



 4.1
FINANCIAL REPORT

(report herewith)

Payments for approval 1 November - 31 December 2008
 4.2 Bank Accounts reconciliation summary to 31 December 2008
  5. AUDIT - ANNUAL RETURN YEAR ENDING 31 MARCH 2008

(report herewith)

To receive the report of the external audit and agree any necessary action
  6.

 6.1
GRANTS

To consider grant applications from:
(applications herewith)

Holdfast Credit Union
Maldon & East Essex District Scout Council
 6.2 Following the discussion at the Town Council meeting held on 1st December 2008, to review the policy for administering grants

(report herewith)
  7.



 7.1

 7.2

 7.3

 7.4

 7.5
THE MOOT HALL

(report herewith)

Flagpole

Minor maintenance works

Exercise yard - archaeological excavation and repairs

Footway in front of the Moot Hall

To consider whether the replacement of the decking on the roof of the Moot Hall should be included in the schedule of repairs for the next 12 months
  8. CHRISTMAS LIGHTS 2008

(report herewith)

To receive a report and consider any changes or improvements for 2009
  9. QUESTIONS FROM THE PRESS AND PUBLIC
 10. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 11. INTERNAL AUDIT INTERIM REPORT FOR YEAR 2008 - 09

(report herewith)

To receive the report of the interim internal audit and agree any necessary action
 12. THE MOOT HALL

(report herewith)

To receive the report of the working party on the first draft of an agreement with the Trustees of the Friends of the Moot Hall
 13. STAFF REPORT

(report herewith)

To receive a report from the Town Clerk.
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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