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Maldon Town Council

Agenda of Meeting

3rd March 2009

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
25th February, 2009

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 3rd MARCH 2009 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr M. Bentley (Deputy Town Mayor)

D Denyer (Town Mayor), R Hawkins, R Knight,
I Mackenzie, Mrs S Riesebeck, K Smith and T Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 19th JANUARY 2009

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 2nd February 2009)
  4.



 4.1

 4.2

 4.3
FINANCIAL REPORT

(report herewith)

Payments for approval 1-31 January & 1-20 February 2009

Bank Accounts reconciliation summary to 31 January 2009

Budget report at 20 February 2009
(If available, information using data to the end of February will be tabled at the meeting)
  5. GRANTS

To consider grant applications from:
(applications herewith)

Friends of Thomas Plume's Library
Transition Maldon
Maldon Carers Centre
Saint FM Community Radio
  6. COMPREHENSIVE RISK ASSESSMENT 2008-09

(report herewith)

To consider the comprehensive risk for the year and to agree any necessary actions arising from the assessment
  7.

 7.1


 7.2
TOWN HALL

To review the hire charges for the Town Hall
(report herewith)

To consider a quotation to work to the foyer carpet around the bar
(details to be provided at the meeting)
  8. THE MOOT HALL WORKING PARTY

A response has been received on the draft agreement from the Trustees of the Friends of the Moot Hall. This will be considered by the Working Party at a meeting to be held on Thursday 5 March at 10.00 am.
  9. INSURANCE

The long term undertaking with the Council's insurer comes to an end in June. Quotations are being sought from alternative insurance providers. The renewal date is 1 April 2009. Further information will be available at the meeting.
 10. QUESTIONS FROM THE PRESS AND PUBLIC
 11. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 12.

 12.1

 12.2
STAFF REPORT

To receive a report from the Mayor on the Town Clerk's appraisal

To consider any other issues
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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