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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

28th April 2009

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
22nd April, 2009

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 28th APRIL 2009 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr M. Bentley (Deputy Town Mayor)

D Denyer (Town Mayor), R Hawkins, R Knight,
I Mackenzie, Mrs S Riesebeck, K Smith and T Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 3rd MARCH 2009

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 16TH March 2009)
  4.



 4.1
FINANCIAL REPORT

(report herewith)

Payments for approval 21 February - 31 March 2009
 4.2

 4.3
Bank Accounts reconciliation summary to 31 March 2009

Budget report at 31 March 2009
 4.4

 4.5

 4.6
Draft Annual accounts 1 April 2008-31 March 2009

Earmarked Reserves

Timetable for submission of the Annual Return
  5. GRANTS

(applications herewith)

To consider grant applications from:

Maldon Art Trail
Maldon Victorian Evenings
Maldon Drama Group
(application to follow)
  6. THE MOOT HALL WORKING PARTY

To note that discussions are continuing with the Trustees of the Friends of Moot Hall; many of the principles of a joint agreement have been established and a meeting is to be held to discuss those points that need clarification.
  7. PROMOTION OF THE TOWN

(report to follow, if available)

To note that the District Council is minded to purchase banners that can be hung from lamp posts and used to promote events within the town. It may ask the Town Council to part fund this project.
  8. INSURANCE

To note that after extensive correspondence, the existing insurance provider submitted the most competitive quotation and this was accepted.
  9. WEB SITE

(report herewith)

To consider a compliance document for use by councillors and by members of staff as an addition to the terms and conditions of contract
 10.

 11.
QUESTIONS FROM THE PRESS AND PUBLIC

EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 12

 12.1
TOWN HALL

(report to follow)

To receive a detailed quotation on various repairs to the Town Hall
 12.2 To consider whether to use the Town Council's architect to supervise the work
 12.3 To consider and approve work to the Town Hall roof and any other items marked A.
 13.

 13.1
STAFF REPORT

To receive a report from the Mayor on the Town Clerk's appraisal
 13.2 To consider any other issues
Signed:
               Mrs. Theresa Byles, Town Clerk



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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