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Maldon Town Council

Agenda of Meeting

23rd June 2008

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
17th June, 2008

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 23rd JUNE 2008 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:
Cllr. D. Denyer

Cllr. M. Bentley

J. Almond, Ms. A. Beale, R. Hawkins,
R. Knight, C. Mackenzie, Mrs. E. MacKenzie,
I. Mackenzie, Mrs. S. Riesebeck, S. Savage,
T. Shrimpton, K. Smith, P. Stilts and J. Wilsdon.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE

To receive, consider and approve apologies for absence.
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE COUNCIL MEETING

(copy herewith)
  4. TOWN MAYOR'S ANNOUNCEMENTS

List of Functions
(copy herewith)
  5. MINUTES OF COMMITTEE MEETINGS

To receive and consider the minutes of the following Committee meetings:
 5.1 Minutes of the Planning Committee meeting held on 13th May, 2008.

(copy circulated with the agenda for the Planning Committee meeting held on 27th May, 2008)
 5.2 Minutes of the Planning Committee meeting held on 27th May, 2008

(copy circulated with the agenda for the Planning Committee meeting held on 9th June, 2008)
 5.3 Environment Committee meeting held on 2nd June, 2008

(copy herewith)
 5.4 Notes of the Planning Committee meeting held on 9th June, 2008.

(copy herewith)
 5.5 Minutes of the Finance and General Purposes Committee meeting held on 16th June, 2008.

(copy to be circulated)
  6. APPOINTMENT TO MEMBERS TO SERVE ON COMMITTEES/WORKING PARTIES
 6.1 Planning Committee

Further to minutes 14.2 of the Annual Council meeting held on 12th May, 2008 to consider the appointment of two members to serve on the Planning Committee for the remainder of the Municipal Year. Members are reminded that the Planning meeting held on 9th June was not quorate and additional members are required to serve on this committee.
 6.2 Web site Working Party

Further to minute 15.5 of the Annual Council meeting held on 12th May, 2008, to appoint members to serve on the Web Site Working Party. (To note that at the Finance and General Purposes Committee meeting held on 17th July, 2007, it was resolved that Cllrs. C. Mackenzie and Savage compile a report on the creation of an independent Town Council web site)
  7.

 7.1
TOWN COUNCIL REPRESENTATION ON OUTSIDE BODIES

Maldon District Chamber of Commerce
At the Annual Council meeting held on 12th May, 2008 it was Resolved that Cllrs. Hawkins, Savage and Wilsdon represent the Town Council at meeting of the Maldon District Chamber of Commerce (minute 16.8 refers).

a. To receive and consider an email from the Secretary of the Maldon District Chamber of Commerce regarding Town Council representation.
(copy herewith - members only)

b. To re-consider Town Council representation at meetings of the Maldon District Chamber of Commerce.
 7.2 Maldon District Hospital Group To consider the appointment of a member to represent the Town Council on the Maldon District Hospital Group.
 7.3 Essex and Southend Link - Inaugural Public Meeting

To consider whether the Town Council should be represented at the Inaugural Public Meeting of the Essex and Southend Local Involvement Networks for Health and Social Care (LINk). The meeting is being held on Saturday 28th June, 2008 at Chelmsford City Football Club between 10.00 and 12.30 . This event will give an opportunity to meet the Host organisation, the Council of Ethnic Minority Voluntary Sector Organisations and involve discussion and approval for Governance, Structure, Policies, Logo, strap line and budget.
  8. ACCOUNTS & ANNUAL RETURN FOR THE YEAR ENDED 31ST MARCH, 2008
 8.1 Statement of Accounts

To approve and the town Mayor to sign the accounts for the year 2007-08.
(papers circulated with the agenda for the meeting of the Finance and General Purposes Committee held on 16th June, 2008, please bring to the meeting).
 8.2 Sections 1 & 2 Annual Return

To complete, approve and for the Town Mayor to sign the Annual Return for submission to the external auditor.
(copy herewith members only)
  9. MAYOR OF MALDON'S FUND

To receive and consider the receipts and payments report for the year ending 30 April 2008 for the Mayor of Maldon's Fund. This is entirely separate from the Town Council accounts and holds funds raised by the Town Mayor over the mayoral year for local voluntary groups and charities. These funds are dispersed at the end of each mayoral year.

The accounts (Current and Deposit) are held at Barclays Bank, with the Town Mayor and Town Mayor's Secretary as signatories. The day to day banking was carried out by the Town Mayor's Secretary. The Town Clerk has undertaken the Internal Audit of this account as it is separate from the Town Council accounts.
(copy herewith)
 10. TOWN COUNCIL BUDGET 2008 - 2009

To consider any recommendations for changes to the budget arising from the Finance and General Purposes Committee meeting held on 16th June, 2008.
 11. TOWN COUNCIL POLICY

Following a request by Cllr. I. Mackenzie, to consider a report on how new Town Council policy is formulated. (copy herewith - members only)
 12. THE WAY FORWARD

To note that an informal meeting to discuss the future direction of the Town Council will be held by the Town Mayor. Possible dates will be circulated shortly.
 13. OLDER PERSONS STRATEGY

A draft copy of the Older Persons Strategy for the period April 2008 to April 2011 has been received from the Community Services Officer, Maldon District Council. The Consultation period is from 1st May to 23rd July, 2008. To consider the Town Council's response to this document.
(copy herewith - members only)
 14. BRADWELL LOCAL COMMUNITY LIAISON COUNCIL (LCLC)

An invitation has been received from the LCLC, inviting a representative of the Town Council to attend a meeting to be held on Wednesday, 25th June, 2008 at the Barn Room, Minerva Centre, Roundbush Farm, Burnham Road, Mundon commencing at 10.00 a.m. The meeting will close with a buffet lunch at approximately 13.00. To consider whether a member of the Town Council should attend.
 15. PORTRAIT OF GEORGE III

To receive and consider a formal agreement with Essex County Council for the loan of the portrait of George III which previously hung in the Moot Hall.
(copy to be circulated)
 16. AMENDMENTS TO THE SCHEDULE OF MEETINGS 2008 - 2009

To receive and consider a report regarding proposed amendments to the Schedule of Meetings for 2008 - 2009.
(copy herewith - members only)
 17. TRAINING 2008

To consider whether any member wishes to attend the following courses, both to be held at the Foakes Hall, Great Dunmow:

Health & Safety Course - Friday, 4th July, 2008 9.30a.m.- 5.00p.m. at a cost of 75.00 per delegate.
Budget & Precept Course - Wednesday, 9th July, 2008 9.30 - 12.30 pm at a cost of 32.00 per delegate.
 18.

 18.1
MEMBERS ATTENDANCE AT MEETINGS

Feeling Good - in Maldon District - Improving Health and Well-Being
To receive the report of Cllr. Shrimpton regarding this attendance at this meeting.
 18.2 Shaping the Development of Healthcare Services in Maldon - 22nd May, 2008

To receive the reports of Cllrs. Bentley, Shrimpton and Stilts regarding their attendance at this meeting.
 18.3 EALC, Maldon District Meeting - 10th June, 2008

To receive the report of Cllr. J. Almond regarding his attendance at this meeting.
(copy herewith)
 18.4 Larger Local Councils Forum - 17th June, 2008

To receive the report of Cllr. Shrimpton regarding their attendance at this meeting.
 19. EALC - BUCKINGHAM PALACE GARDEN PARTY

Notification has been received from the EALC that they are likely to be allocated tickets to be a guest at a Buckingham Palace Garden Party in 2009. The Lord Chamberlain has taken the view that invitations should be in recognition of past service and it is therefore appropriate that councils should nominate a Town Mayor having given service of recognition to their community. The nomination will be put in a draw which will be drawn on 24th September. Members are requested to consider if they wish to nominate a Past Town Mayor to enter the draw for tickets.
 20. MARKS AND SPENCER

As members will be aware from articles in the local press, Marks and Spencer, Simply Food will be opening in Maldon High Street in the former Budgens Store. Following the announcement, the Town Mayor sent a letter of welcome to Sir Stuart Rose, the Chief Executive who has subsequently responded positively. To help to improve the appearance of the High Street, Marks and Spencer has agreed to display pictures of flowers, drawn by local school children for Maldon in Bloom, on the hoarding which now surrounds the building.
 21.



 21.1
MINUTES FROM OUTSIDE ORGANISATIONS

(copies herewith - members only)

Maldon Town Neighbourhood Action Panel - 12th June, 2008
 22. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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