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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

14th July 2008

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
8th July, 2008

Dear Councillor,

You are summoned to attend a meeting of the FINANCE AND GENERAL PURPOSES COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on MONDAY, 14th JULY 2008 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. J. Wilsdon

Cllr M. Bentley (Deputy Town Mayor)

D Denyer (Town Mayor), R Hawkins, R Knight,
I Mackenzie, Mrs S Riesebeck, K Smith and T Shrimpton.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE MEETING HELD ON 16TH JUNE 2008

To accept and sign the minutes
(copy previously circulated with the agenda for the Council meeting held on 23rd June, 2008)
  4.



 4.1

 4.2

 4.3
FINANCIAL REPORT

(Report herewith)

Payments for approval 1 June - 30 June 2008

Bank reconciliations at 30 June 2008

Budget report at 30 June 2008
  5.



 5.1

 5.2
CONSIDERATION OF GRANT APPLICATIONS

(Copy herewith)

Maldon Carnival Association

Correspondence from Maldon District Council
  6.



 6.1

 6.2
TOWN HALL

(Report herewith)

Interim Report of the Working Party held on 1 July 2008

Other issues.
  7



 7.1

 7.2
MOOT HALL

(Report herewith)

Rising damp from the footway

Quotations for flags
 7.3

 7.4
New flagpole

Request from the Maldon District Chamber of Commerce for use of the balcony as a stage for music performances on Victorian evenings
 7.5 Balcony flooring - to consider quotations for replacement flooring, if available
  8.

 8.1
CONFERENCES/ TRAINING

Society of Local Council Clerks Annual Conference Friday 17- Sunday 19 October at Reading - To approve the attendance of the Town Clerk at a cost of 320 (incl accommodation & meals)
 8.2 Action for Market Towns Convention Wednesday 1-Thursday 2 October at Skipton , North Yorks at 285. To consider whether the Town Council should send a representative to this event.

(Outline programme herewith)
  9. QUESTIONS FROM THE PRESS AND PUBLIC
 10. EXCLUSION OF THE PRESS AND PUBLIC

In accordance with s.1 of the Public Bodies (Admission to Meetings) Act 1960 to resolve that in view of the confidential nature of the business to be discussed it is in the opinion of the Committee advisable in the public interest that the public and press be temporarily excluded and they be instructed to withdraw.
 11. STAFF

(Report to follow - members only)

To consider the report from the Town Clerk and make any necessary decisions and or recommendations



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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