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Maldon Town Council

Agenda of Meeting

22nd July 2008

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
15th July, 2008

Dear Councillor,

You are summoned to attend a meeting of the ENVIRONMENT COMMITTEE to be held in the CONFERENCE ROOM, Town Hall, Market Hill, Maldon on TUESDAY, 22nd JUNE 2008 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Chairman:

Vice Chairman:

Councillors:
Cllr. K. Smith

Cllr. R. Knight

J. Almond, Ms. A. Beale, M. Bentley (Deputy Mayor),
D. Denyer (Town Mayor), Mrs. S. Riesebeck,
T. Shrimpton and P. Stilts.
Invited to attend: Maldon and Heybridge Horticultural Society, and WAIT.
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE ENVIRONMENT COMMITTEE MEETING

To receive and sign the minutes of the Environment Committee meeting held on 2nd June, 2008.
(copy circulated with the agenda for the Town Council meeting held on 23rd June, 2008)
  4. FINANCIAL REPORT

To consider a financial report for the Environment Committee.
(copy herewith)
  5.

 5.1
ALLOTMENTS

Allotment Inspection
To consider a verbal report from Mrs. Good regarding a recent allotment inspection.
 5.2 Uncultivated Plots
After the June Environment Committee meeting, due to the poor condition of plots, letters were sent to the tenants stating that, unless work to improve the condition of the plots was undertaken before the 30th June their tenancy would be reviewed.

Plot 11b - Maldon Hall - Plot had been tidied.

Plot 26 - Maldon Hall - Plot had been tidied.

Plot 31- Maldon Hall - This plot has now been completely cleared and is now being cultivated.

Plot 17, Maldon Hall - Due to a change in her employment. The tenant had advised that she would be relinquishing her plot at the end of September.

Plot 10A, Warwick Crescent - The tenant had apologised for the condition of the plot and a friend was now helping the tenant to cultivate the plot.
 5.3 Brickhouse Farm Allotment Site

a. Additional Plots
Members are informed that a further letter has been sent to the District Council regarding the renewal of the lease at the Brickhouse Farm allotment site. A letter has also been received from Buddies Children's Centre regarding the centre obtaining an allotment plot. To date no response has been received from the District Council regarding the renewal of the lease.
(copies herewith)

b. Shed Plot 8
To consider a request from the tenant of plot 8, Brickhouse Farm allotment site for permission to erect a shed, to the required specification, on his plot.
 5.4 Maldon Hall Allotment Site

a. Stolen Crops
It has been reported that fruit has been stolen from allotment plots at Maldon Hall.

b. Ruts in Pathway
Tenants have expressed concern regarding a number of ruts in the pathway caused by vehicles entering the site during wet condition. Signs requesting "No vehicular Access during wet conditions" are on the entrance gate. The Grounds Maintenance Contractor has been contacted and will be depositing road chipping in the car park and the tenants have indicated that they will fill the ruts.
 5.5 Warwick Crescent

a. Shed - Plot 6a
To consider a request from the tenant of plot 6a, Warwick Crescent allotment site for permission to erect a shed, to the required specification on the south east corner of his plot.

b. Plot Swap
For information, members are informed that due the size, the tenant of plot 7a has swopped their plot with the tenant of plot 7c which is a smaller plot and easier to manage.
 5.6 MHHS - Best Kept Allotment Competition

To note that the results from the MHHS Best Kept Allotment Competition have been received as follows:

1st  Mr. G. Shirmer    Maldon Hall site
2nd Mr. E. Cook         Maldon Hall site
3rd  Mr. R. Cooper     Maldon Hall site
 5.7 Questions from the Maldon and Heybridge Horticultural Society & WAIT
  6. MALDON IN BLOOM

Members to note that the Anglia in Bloom judges visited the town on Tuesday, 8th July, 2008. A presentation evening, was held on Wednesday, 9th July, 2008 for winners and those who participated in the Maldon in Bloom competition.
  7. ST. PETER'S CHURCHYARD

To consider a suggestion by the Town Mayor that the Town Council consider planting a tree in the churchyard in memory of Carol Atkins, the wife of Canon David Atkins and a loyal servant of the town.

Since the felling of the Beech tree, the area has opened up allowing existing trees to spread out and become a better shape. To consider planting a shrub, such as Camellia or Magnolia, to replace the Beech tree. This would not be planted until late Autumn.
  8. ST. MARY'S CHURCHYARD

The Church Warden has advised that an adjacent resident who previously expressed concern regarding the removal of trees and bushes within the churchyard had reconsidered their views. Due to recent burglaries in the area, they are now happy for the bushes and trees to be removed to give them a good sight line through the churchyard. This work was planned for the Autumn as part of the Ground Maintenance Contract.
  9. TENNYSON ROAD AMENITY AREA

Further to minute 17 of the Finance and General Purposes Committee meeting held on 16th June, 2008 where it was agreed that the land should not be sold to the residents of adjacent properties. To consider suggestions that the land be used to benefit the local community either as a community garden or allotment plots.
 10. TREES - VIKING ROAD

A resident of Viking Road has contacted the office regarding Oak trees, planted by the Town Council, which are growing on an amenity area adjacent to his property. The resident expressed concern that the trees may be damaging his property. The advice of the Tree Office, Maldon District Council is currently being sought.
 11. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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