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Town Hall, Market Hill,
Maldon, Essex,  CM9 4RL.

Maldon Town Council

Agenda of Meeting

20th October 2008

A chance to air your views on matters concerning the TOWN


THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT
14th October, 2008

Dear Councillor,

You are summoned to attend a meeting of the MALDON TOWN COUNCIL to be held in the TOWN HALL, Market Hill, Maldon on MONDAY, 21th JUNE 2008 commencing at 7.30 p.m. when the undermentioned business is proposed to be transacted.

Yours faithfully,


Mrs. Theresa Byles
Town Clerk


Town Mayor:

Deputy Mayor:

Councillors:




Invited to attend:
Cllr. D. Denyer

Cllr. M. Bentley

J. Almond, Ms. A. Beale, J. Bunkell,
R. Hawkins, R. Knight, C. Mackenzie,
I. Mackenzie, Mrs. S. Riesebeck, S. Savage,
T. Shrimpton, K. Smith, P. Stilts and J. Wilsdon.

Mr. Peter Hedge, Chairman of the Friends of the Moot Hall
MEMBERS ARE REMINDED THAT THEY SHOULD DECLARE AN INTEREST WITH REGARD TO ITEMS ON THE AGENDA

AGENDA
  1. APOLOGIES FOR ABSENCE

To receive, consider and approve apologies for absence.
  2. DECLARATIONS OF INTEREST

Members are reminded that they are required to declare any personal or prejudicial interests they know they might have in items of business on the agenda. They are reminded that they will need to repeat their declarations at the appropriate point in the meeting and leave the room if the interest is a prejudicial one. Unforeseen interests must be declared similarly at the appropriate time.
  3. MINUTES OF THE COUNCIL MEETING

To receive, consider, approve and sign the minutes of the Town Council meeting held on 8th September, 2008 as a correct record.
(copy herewith)
  4. PRESENTATION - FRIENDS OF THE MOOT HALL

To receive a presentation from Mr. Peter Hedge, Chairman of the Friends of the Moot Hall regarding the group's progress.
  5. TOWN MAYOR'S ANNOUNCEMENTS

List of Functions
(copy herewith)
  6. MINUTES OF COMMITTEE MEETINGS

To receive and consider the minutes of the following Committee meetings:
 6.1 Minutes of the Planning Committee meeting held on 15th September, 2008.

(copy circulated with the agenda for the Planning Committee meeting held on 29th September, 2008)
 6.2 Minutes of the Environment Committee meeting held on 22nd September, 2008

(copy herewith)
 6.3 Minutes of the Planning Committee meeting held on 29th September, 2008.

(copy circulated with the agenda for the Planning Committee meeting held on 13th October, 2008)
 6.4 Minutes of the Finance and General Purposes Committee meeting held on 7th October 2008.

(copy herewith)
 6.5 Minutes of the Planning Committee meeting held on 13th October, 2008.

(copy to be circulated)
  7. PLANNING APPLICATION To consider planning applications for the former Post Office, High Street, Maldon

FUL/MAL/08/01038; LBC/MAL/08/01061; FUL/MAL/08/01092
(change of use)
  8.

 8.1
BRICKHOUSE FARM ALLOTMENT SITE

Lease a) To sign the lease for the extension to the allotment site to 5 November 2009;

b) To note that the Town Clerk has written to the Maldon District Council requesting that, due to the proposed expenditure to increase the size of the allotment site, it considers extending the lease period to a minimum of 15 and preferably 25 years.
 8.2 Quotation

To receive and consider a quotation for the ground works to extend the allotment site.
  9. REQUIREMENTS FOR QUALITY COUNCIL STATUS - STATEMENT OF TRAINING INTENT

To agree a Statement of Training Intent for members of the Town Council
 10. DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT CONSULTATIONS
 10.1 Codes of Conduct for Local Authority Members and Employees

To consider a response (consultation ends 24 December 2008)
(copy herewith - members only)
 10.2 The Making and Enforcement of Byelaws

To consider a response (consultation ends 20 November 2008)
(copy herewith - members only )
 11. MALDON PROMOTIONS GROUP -TOWN CENTRE REPORT

To receive reports from Cllrs J Almond, R Hawkins, I Mackenzie & S Savage who attended the meeting on 23 September 2008 for the launch of the report
 12. TIDE CLOCK

To receive and consider a letter from Stewart Arnold, Past Mayor, regarding the donation of a Tide Clock.
 13. TOWN COUNCIL POLICY ON CO-OPTIONS To consider a change to the application form used for co-options
(report herewith)
 14. MEMBERS ATTENDANCE AT MEETINGS/CONFERENCES/ TRAINING
 14.1 EALC - Making Links - Annual Partnership Event - 24th September, 2008

Mayor and Town Clerk
 14.2 Action for Market Towns Convention - 1st - 2nd October, 2008

To receive a report on the event from the Town Clerk
(copy herewith)
 15. FORTHCOMING CONFERENCES, TRAINING OR MEETINGS
 15.1 Calendar of Events 2009

To receive a calendar of events for 2009 from EALC/Essex Training Partnership.
(copy herewith - members only)
 16. MINUTES/INFORMATION FROM OUTSIDE ORGANISATIONS
 17. QUESTIONS FROM THE PRESS AND PUBLIC



ITEMS   (copy, report herewith)  are available for inspection at the Town Hall during normal office hours.

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